Decision details

Members received and reviewed the report on the second phase library internal refurbishment works contained within the circulated reports pack.

Members reviewed the current library layout, acknowledging the need for modernised design and enhancements of the reception area and available space provided.

Members noted that the refurbishment works completed to date and proposed, align with the scope and objectives approved in the Public Works Loan Board application, which aims to deliver a modernised, multi-use hub and enhanced library service.

Members requested setting a timeframe with the surveyors as soon as possible and calling a Library Sub Committee meeting to review the designs to ensure timely progress with the project. 

It was proposed by Councillor Brady, seconded by Councillor Peggs and RESOLVED:

1.    To reaffirm the three priorities for internal refurbishment works:

a.  Create a fully accessible toilet for public use together with a separate staff toilet;

b.  Demolish the reception area and make good creating a new reception space;

c.   Advise on water supplies to accommodate a vending machine.

2.    To appoint Bailey Partnership as the Principle Designer throughout the project at a cost of £2,500 and to complete a design review at an additional cost of £1,000;

3.    To appoint Bailey Partnership to submit a Building Regulations application at a cost of £1,000 on behalf of STC;

4.    To appoint Bailey Partnership to provide a detailed design, reimagining the current layout to explore possibilities for a more efficient and user-friendly design, at a cost of £3,000, inclusive of an indicative pretender estimate to be received at a future Library Sub Committee meeting;

5.    To appoint Bailey Partnership to prepare and deliver tender documents including specifications, drawings and preconstruction health and safety information, carrying out a full tender process including opening tenders and appointment of contractor on behalf of STC in line with Financial Regulations at a total cost of £1,150;

6.    To allocate the total cost of £8,650+VAT to budget code 6971 LI EMF Saltash Library Property Refurbishment for the appointment of Bailey Partnership;

7.    To note the available budget of £139,683.17 to undertake internal library refurbishment work, budget code 6971 LI EMF Saltash Library.