Agenda and draft minutes

The Chairman welcomed the public and press in attendance at this evening’s meeting.

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.

Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.

None received.

The Chairman welcomed Andy Rance from Livewire who gave a presentation to Members on the funding received and services provided at the centre in Saltash.

Members thanked Andy and the volunteers for all their efforts in supporting and providing a unique mental health and wellbeing service to those in need in Saltash.

Andy welcomed Members to attend an evening session at Livewire to see what they do.

It was RESOLVED to note.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Bullock, seconded by Councillor B Samuels and RESOLVED that the minutes of the Full Town Council Meeting held on 3 October 2024 were confirmed as a true and correct record.

a.  Services held on 10 October 2024;

It was RESOLVED to note the minutes. There were no recommendations.

b.  Planning and Licensing held on 15 October 2024;

It was RESOLVED to note the minutes. There were no recommendations.

c.   Joint Burial Board held on 29 October 2024;

It was RESOLVED to note the minutes. There were no recommendations.

d.  Burial Authority held on 29 October 2024;

It was RESOLVED to note the minutes and consider the following recommendation:

RECOMMENDATION 1:

25/24/25 TO RECEIVE A REQUEST FROM ANTONY ESTATES FOR SHARED FACILITIES AND CONSIDER ANY ACTIONS AND ASSOCIATED

EXPENDITURE.

The Chairman informed Members of the report from the Town Clerk and Draft Heads of Terms from Antony Estate as contained within the circulated reports pack.

The Town Clerk briefed Members on the report and advised that they are being asked if they wish to move forward in partnership with Antony Estate based on the Draft Heads of Terms as received within the circulated reports pack, before moving this forward to Full Town Council to be held on 7 November 2024 for approval.

Members received and discussed the reports regarding shared facilities at Churchtown Cemetery.

It was proposed by Councillor Dent, seconded by Councillor Lennox-Boyd and resolved to RECOMMEND to Full Town Council to be held on 7 November 2024;

1.    To approve Antony Estate’s Draft Heads of Terms, as attached, for a Licence for shared use of the car park at Churchtown Cemetery together with the Town Clerk’s report;

2.    That Antony Estate cover Saltash Town Council’s legal costs.

It was proposed by Councillor Dent, seconded by Councillor Griffiths and RESOLVED to approve the above recommendation.

e.  Personnel held on 31 October 2024.

It was RESOLVED to note the minutes and consider the following recommendations:

RECOMMENDATION 1:

45/24/25 TO RECEIVE THE NATIONAL JOINT COUNCIL SCALE INCREASE FOR THE YEAR 2024-25 AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

It was proposed by Councillor Stoyel, seconded by Councillor Peggs and resolved to RECOMMEND to Full Council to be held on 7 November 2024 to accept and implement the pay award for the year 2024-25 as follows:

1.    An increase of £1,290 on all NJC pay points up to point 43;

2.    An increase of 2.5% for all scale points above 43;

3.    To be back dated with effect from 1 April 2024;

4.    To note the NJC scale increases for the year 2024-25 are above the latest Real Living Wage rate of £12.60 per hour.

It was proposed by Councillor Martin, seconded by Councillor Dent and RESOLVED to approve the above recommendation.

RECOMMENDATION 2:

49/24/25 TO RECEIVE THE DRAFT EMPLOYEE RECOGNITION SCHEME AND CONSIDER ANY ACTIONS.

It was proposed by Councillor Miller, seconded by Councillor Foster and resolved to RECOMMEND to Full Council to be held on 7 November 2024 to approve and adopt the draft Employee Recognition Scheme.

It was proposed by Councillor Dent, seconded by Councillor Foster and RESOLVED to approve the above recommendation.

RECOMMENDATION 3:

53/24/25 TO RECEIVE A COLLABORATIVE  ...  view the full minutes text for item 241/24/25

a.  Town Vision held on 24 October 2024;

It was RESOLVED to note the minutes. There were no recommendations.

b.  Property Maintenance held on 28 October 2024;

It was RESOLVED to note the minutes. There were no recommendations.

It was RESOLVED to note.

Members discussed the crime figures contained within the circulated reports pack and agreed further clarification is required to enable Members to understand the figures and reporting categories for future meetings.

It was proposed by Councillor P Samuels, seconded by Councillor Stoyel and RESOLVED:

1.  To note the October crime figures and report;

2.  To confirm the Town Council would like to receive additional information for areas further afield, including Landulph, St Dominick, Landrake, Quethiock, Botus Fleming, St Mellion, Pillaton and St Germans, as a separate report to Saltash crime figures.

It was RESOLVED to note.

Due to no meeting being held there was nothing to report. The next Community Area Partnership meeting is to be held on 3 December 2024.

Members reviewed the reports included in the circulated reports pack and discussed the upcoming Cornwall Council domestic abuse 16 day campaign, which will feature an awareness event at Isambard House on 10 December 2024. This event aims to highlight issues surrounding gender-based violence, domestic abuse and sexual violence.

Members were encouraged to attend the Isambard House event and participate in the campaign’s walk across the Tamar Bridge to show unity and support for the cause.

Members discussed concerns regarding the use of high risk synthetic drugs within the community and expressed interest in inviting the Drug and Alcohol Team to a future meeting.

It was proposed by Councillor Griffiths, seconded by Councillor Mortimore and RESOLVED to note the report and invite the Drug and Alcohol Team to a future meeting via Cllr Lennox-Boyd.

Due to no meeting being held there was nothing to report. The next Saltash Chamber of Commerce meeting is to be held on 2 December 2024.

Cornwall Councillor Worth provided a verbal report that included updates on negotiations with National Highways to establish a replacement taxi service for residents affected by the removal of bus stops during highway improvements at Notter Bridge.

Cornwall Councillor Worth also covered recent votes within the Cornwall Council Cabinet and highlighted the upcoming Cornwall Full Council meeting scheduled for Wednesday 13 November, where the budget for 2025-26 and 2025-2029 will be debated.

It was RESOLVED to note.

The Chairman provided a brief overview on the report contained within the circulated reports pack.

It was RESOLVED to note.

Nothing to report.

a.  To advise the receipts for September 2024;

It was RESOLVED to note.

b.  To advise the payments for September 2024;

It was RESOLVED to note.

c.   Urgent and essential works actioned by the Town Clerk under Financial Regulations.

None.

d.  To note that bank reconciliations up to 30 September 2024 were reviewed as correct by the Chairman of Policy & Finance Committee and the Town Clerk.

It was RESOLVED to note.

e.  To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Council’s Financial Regulations. It was noted that there are no discrepancies to report.

It was RESOLVED to note.

Members debated in length the statement on Devolution received from Central Government and the many complications of a devolution package or settlement, and the evident need for partnership and collaboration to progress future economic development.

During discussions Councillor Foster gave his apologies and left the meeting.

It was RESOLVED to note the draft statement on Devolution from Central Government for submission to Town and Parish Councils of Cornwall.

The Guildhall fire alarm was activated, those in attendance left the building.

The fire alarm was a test, all those in attendance returned to the meeting.

Councillor Martin left the meeting.

The Town Clerk highlighted the draft Risk Assessment for the Meet Your Councillor events and Town Council stalls at events, requesting Members review the risks and controls to reduce the risk, and share any feedback or additional identified risks with the Service Delivery Manager as they work with the Risk Assessment.

Councillor Martin returned and joined the meeting.

It was proposed by Councillor Peggs, seconded by Councillor Stoyel and RESOLVED:

1.  To approve and adopt the Town Council Risk Assessment for Meet Your Councillors events and Town Council stalls at events, as attached;

2.  That Councillors are to inform the Service Delivery Manager of any updates needed to the risk assessment as required;

3.  To note the Service Delivery Manager will review the risk assessment annually unless informed otherwise to be received at future Town Council meetings;

4.  To delegate to the Service Delivery Manager to contact Members not in attendance at this evening’s meeting for their feedback and approval.

Members received the report detailing costs for appointing a videographer and associated costs for the delivery of a range of media to use in advertising and engaging those interested in becoming a Councillor at the elections in 2025.

It was proposed byCouncillor Dent, seconded by Councillor Bullock and RESOLVED to approve:

1.  Appointing Company A at a cost of £2,750+vat allocated to budget code 6271 Election Costs;

2.  Approve a 50% deposit paid upfront as per the Terms and Conditions of Company A;

3.  A maximum spend of £100 for social media advertising allocated to budget code 6271 Election Costs;

4.  Delegation to the Office Manager / Assistant to the Town Clerk to manage the project going forward. 

Following a vote, the proposal did not carry.

It was proposed by Councillor Stoyel, seconded by Councillor Brady and RESOLVED to note the report and request company A and B to provide their portfolios for further consideration by Members at 5 December 2024 Full Council meeting.

Members discussed the report received and contained within the circulated reports pack.

It was RESOLVED to note.

a.  To note that Councillor Lennox-Boyd will vote upon the information before her at the meeting but in the light of subsequent information received at Cornwall Council, Councillor Lennox-Boyd may vote differently at that meeting.

b.  To note that if Councillor Lennox-Boyd wishes to recommend opposite to the Town Council’s view she will contact the Town Council by email. Considering time constraints, the Town Council will then hold an online poll of Councillors to determine whether to accept the Officer’s view or to ask for the application to be called into committee. The results of these polls will be read into the record at the next Town Council meeting. Members of the public may request, via the Clerk, to be copied into any correspondence.

c.   Planning Application:

PA24/07661

Mr Lucas Writer – 118 North Road Saltash PL12 6BQ

Non material amendment in relation to Decision Notice PA21/05314 dated 24/02/22 – Minor relocation of the retaining wall on the East boundary due to the party wall agreement and the subsequent relocation of the plot 2 dwelling towards West, maintaining the building line.

Ward: Tamar

Date received: 25/10/24

Response date: 8/11/24

https://planning.cornwall.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=SKTXM7FGJCB00

d.  Tree application:

PA24/07788

Mr Ken Miller – Forder Villa Forder Saltash Cornwall PL12 4QR

Works to trees in a conservation area (CA, works include The tree is in the stream at the bottom of the garden of Forder Villa.  I wish to remove the tree.

Ward: Trematon

Date received: 15/10/24

Response date: 14/11/24

https://planning.cornwall.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=SL4NHHFGII700

a.  To note that Councillor Lennox-Boyd will vote upon the information before her at the meeting but in the light of subsequent information received at Cornwall Council, Councillor Lennox-Boyd may vote differently at that meeting.

b.  To note that if Councillor Lennox-Boyd wishes to recommend opposite to the Town Council’s view she will contact the Town Council by email. Considering time constraints, the Town Council will then hold an online poll of Councillors to determine whether to accept the Officer’s view or to ask for the application to be called into committee. The results of these polls will be read into the record at the next Town Council meeting. Members of the public may request, via the Clerk, to be copied into any correspondence.

c.   Applications for consideration:

PA24/07661

Mr Lucas Writer – 118 North Road Saltash PL12 6BQ

Non material amendment in relation to Decision Notice PA21/05314 dated 24/02/22 – Minor relocation of the retaining wall on the East boundary due to the party wall agreement and the subsequent relocation of the plot 2 dwelling towards West, maintaining the building line.

Ward: Tamar

Date received: 25/10/24

Response date: 8/11/24

It was proposed by Councillor Gillies, seconded by Councillor Dent and resolved to RECOMMEND APPROVAL.

d.  Tree application:

PA24/07788

Mr Ken Miller – Forder Villa Forder Saltash Cornwall PL12 4QR

Works to trees in a conservation area (CA, works include The tree is in the stream at the bottom of the garden of Forder Villa.  I wish to remove the tree.

Ward: Trematon

Date received: 15/10/24

Response date: 14/11/24

It was proposed by Councillor Stoyel, seconded by Councillor Brady and resolved to RECOMMEND APPROVAL.

a.   The next scheduled meeting date Saturday 9November 2024 outside Superdrug, Fore Street.

It was proposed by Councillor Martin, seconded by Councillor Dent and RESOLVED for Councillors Bullock, Martin and Peggs to attend.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting. 

To resolve that the public and press be re-admitted to the meeting.

It was proposed by Councillor Stoyel, seconded by Councillor Peggs and RESOLVED to issue the following Press and Social Media releases:

1.   Livewire Services in partnership with Livewire;

2.   Meet Your Councillors;

3.   Saltash Event highlighting issues surrounding gender-based violence, domestic abuse and sexual violence.

Thursday 5 December 2024 at 7.00pm

I Move to Order that the Common Seal of the Council be affixed to all Deeds and Documents necessary to give effect to the foregoing Acts and Proceedings.

It was RESOLVED to Move to Order that the Common Seal of the Council be affixed to all Deeds and Documents necessary to give effect to the foregoing Acts and Proceedings.