Agenda and draft minutes

Saltash Town Council - Thursday 4th March 2021 7.00 pm

Venue: Virtual Zoom Platform

Items
No. Item

332/20/21

Announcements:

a.  To confirm that all present can hear the proceedings.

 

b.  Roll call of Members, Public and Press present.

 

c.   To confirm the meeting is quorate.

 

d.  Meeting procedure.

Minutes:

The Chairman confirmed that all present could hear the proceedings.

 

The Chairman confirmed all persons present.

 

The Chairman confirmed the meeting was quorate.

 

The Chairman informed all attendees of the procedure for the meeting.

333/20/21

Recording of meetings - please notify the Chairman if you are intending to record this meeting.

 

Please note:  All meetings are open to the public and could be filmed or recorded by broadcasters, the media, council members, the Council, or members of the public.  Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this especially if you are speaking or taking an active role.

Minutes:

None.

334/20/21

Prayers.

Minutes:

Councillor Yates led prayers.

335/20/21

Declarations of Interest

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

b.  To receive any declarations from Members of Matters of Public Interest regarding matters to be considered at this meeting.

 

c.   To consider dispensations required.

Minutes:

a.    To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

b.    To receive any declarations from Members of Matters of Public Interest regarding matters to be considered at this meeting.

 

None.

 

c.    To consider dispensations required.

 

None.

336/20/21

Chairman's Report pdf icon PDF 97 KB

Minutes:

It was RESOLVED to note.

337/20/21

Monthly Crime Figures pdf icon PDF 324 KB

Minutes:

It was RESOLVED to note.

338/20/21

Report by Community Enterprises PL12

Minutes:

The Chairman of CEPL12 gave a brief verbal report on the past month and requested if Members could complete the short survey on the recently distributed information leaflet to assist with funding applications currently being made.

 

It was RESOLVED to note.

339/20/21

CNP report for noting or matters arising pdf icon PDF 819 KB

Minutes:

Councillor Challen joined the meeting.

 

Councillor Bickford briefed Members on the Water Transport Working Group and requested the item be considered by the Services Committee to consider forming a Working Party to further explore the possibility of Saltash being an access point.

 

It was RESOLVED to note.

 

 

340/20/21

CNP Action Points for Reports

Minutes:

No Actions.

341/20/21

To receive a report on behalf of Safer Saltash

Minutes:

No report.

342/20/21

To receive a report from Cornwall Councillors pdf icon PDF 235 KB

Minutes:

Cornwall Councillor H Frank asked Members to be aware of Street Link and the services they provide to rough sleepers.

 

It was RESOLVED to note.

343/20/21

To consider Risk Management reports as may be received

Minutes:

None.

344/20/21

Questions - A 15-minute period when members of the public may ask questions of Members of the Council

Please note:  Any member of the public requiring to put a question to the Council must do so 24 hours prior to the meeting by writing or email.

Minutes:

None.

345/20/21

To note and receive the Minutes of the Full Town Council Meeting held on Thursday 4th February 2021 and the Extra Ordinary Full Town Council meeting held on Thursday 18th February 2021 as a true and correct record pdf icon PDF 101 KB

Additional documents:

Minutes:

Please see a copy of the minutes on the STC website.

 

It was proposed by Councillor P Samuels, seconded by Councillor Dent and RESOLVED that the minutes of the Full Town Council Meeting held on Thursday 4th February 2021 were confirmed as a true and correct record.

 

It was proposed by Councillor P Samuels, seconded by Councillor Peggs and RESOLVED that the minutes of the Extra Ordinary Full Town Council Meeting held on Thursday 18th February 2021 were confirmed as a true and correct record.

 

The minutes will be signed upon the return to the Guildhall and made available upon request.

346/20/21

Finance: pdf icon PDF 172 KB

a.  To advise the following receipts in:

       i.       January 2021

 

b.  To advise the following payments in:

      ii.      January 2021

 

c.   Urgent and essential works actioned by the Clerk under Financial Regulations.

 

d.  To note that bank reconciliations up to 1st January 2021 were reviewed as correct by the Chairman of Policy & Finance Committee and the Town Clerk.

 

e.    To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Councils Financial Regulations.  It was noted that there are no discrepancies to report.

Additional documents:

Minutes:

a.    To advise the following receipts in:

                    i.       January 2021

 

It was RESOLVED to note.

 

b.    To advise the following payments in:

                   ii.      January 2021

 

It was RESOLVED to note.

 

c.    Urgent and essential works actioned by the Clerk under Financial Regulations.

 

None.

 

d.    To note that bank reconciliations up to 31st January 2021 were reviewed as correct by the Chairman of Policy and Finance Committee and the Town Clerk.

 

It was RESOLVED to note.

 

e.    To note that an audit on recent supplier payments was conducted by the Chairman of Policy and Finance in line with the Council’s Financial Regulations. It was noted that there are no discrepancies to report.

 

It was RESOLVED to note.

347/20/21

To ratify the COVID-19 Delegated Decision Register:

None.

Minutes:

None.

348/20/21

Correspondence: pdf icon PDF 267 KB

a.  Helly Hansen (global leader in technical sailing and performance ski apparel) – Campaign with the RNLI to demonstrate the importance of lifejackets and safety at sea.

 

b.  Cornwall Council - Climate Emergency DPD Consultation.

Additional documents:

Minutes:

a.    Helly Hansen (global leader in technical sailing and performance ski apparel) – Campaign with the RNLI to demonstrate the importance of lifejackets and safety at sea.

 

Members discussed the campaign and possible dates to suggest to RNLI to work in conjunction with this year’s Saltash Regatta.

 

It was proposed by Councillor Bickford, seconded by Councillor Dent and RESOLVED to support the RNLI PR Campaign proposal by placing a lifejacket on Ann Glanville during daytime hours with the placement and removal of the jacket supervised at all times by the Service Delivery Department.

 

b.    Cornwall Council - Climate Emergency DPD Consultation.

 

It was proposed by Councillor Martin, seconded by Councillor Peggs and RESOLVED to delegate the Climate Emergency DPD Consultation to the Climate Change and Environmental Working Party for further review reporting back to Full Council.

 

c.    Letter received from the 1941 Blitz Committee.

 

It was RESOLVED to note and thank the 1941 Blitz Committee for all their hard work on this project.

 

d.    Email received from a Saltash resident in support of STC decision to acknowledge a Climate and Ecological Emergency.

 

It was RESOLVED to note.

 

349/20/21

To note and receive the minutes of the following Committees and consider any recommendations: pdf icon PDF 357 KB

a.    Joint Burial Board held on Tuesday 9th February 2021

 

b.    Services held on Wednesday 10th February 2021

 

c.    Planning and Licensing held on Tuesday 16th February 2021

 

d.    Extra Ordinary Personnel held on Tuesday 2nd March 2021.

Additional documents:

Minutes:

a.    Joint Burial Board held on Tuesday 9th February 2021.

 

Please see a copy of the minutes on the STC website.

 

It was proposed by Councillor B Samuels - Co Chairman of the Joint Burial Board, seconded by Councillor Dent and RESOLVED to note and receive the minutes. There were no recommendations.

 

b.    Services held on Wednesday 10th February 2021.

 

Please see a copy of the minutes on the STC website.

 

In the absence of the Chairman and no appointment of a Vice Chairman Members in attendance of the Services Committee meeting RESOLVED to note and receive the minutes. There were no recommendations.

 

c.    Planning and Licensing held on Tuesday 16th February 2021.

 

Please see a copy of the minutes on the STC website.

 

It was proposed by Councillor Dent, seconded by Councillor Fox and RESOLVED to note and receive the minutes. There were no recommendations.

 

d.    Extra Ordinary Personnel held on Tuesday 2nd March 2021.

 

Please see a copy of the minutes on the STC website.

 

It was proposed by Councillor B Samuels, seconded by Councillor Dent and RESOLVED to note and receive the minutes with the following recommendations:

 

RECOMMENDATION 1:

 

100/20/21    TO RECEIVE AND CONSIDER THE STC SERVICES AND OPERATIONAL RECOVERY REPORT

 

It was proposed by Councillor B Samuels and seconded by Councillor Dent and RECOMMENDED that:

 

1.    Under step 2 staff return to working in the Guildhall as of 12th April 2021.

 

It was proposed by Councillor B Samuels and seconded by Councillor Dent and RESOLVED to approve staff return to working in the Guildhall as of 12th April 2021.

 

 

 

 

 

RECOMMENDATION 2:

 

2.      STC register with the national Community Testing Programme being delivered by Cornwall Council to train and enable appropriate members of staff to conduct rapid lateral flow tests for staff in order to protect staff and the wider community.

 

It was proposed by Councillor B Samuels, seconded by Councillor Dent and RESOLVED to approve registration with the national Community Testing Programme to conduct lateral flow tests for staff.

350/20/21

To receive and note the Town Teams Terms of Reference. pdf icon PDF 375 KB

Minutes:

Councillor Rance reminded Members that Saltash Town Council is the overseeing body of the Town Vitality Funding Application therefore it is recommended that Town Team take note of Saltash Town Council recommendations.

 

Councillor B Samuels informed Members of the recommendations for Town Team Terms of Reference and confirmed they would be discussed at the next Town Team meeting to be held on 18th March 2021 and amended Terms of Reference be received at a future Saltash Town Council meeting.

 

It was RESOLVED to receive and note the existing Town Team Terms of Reference.

351/20/21

To receive, consider and approve the submission of the Town Vitality Funding application.

Minutes:

Councillor Gillies Chairman of Town Centre Vision Sub Committee informed Members that the deadline date for final submission of an application had been extended to 7th April 2021 and advised that Purdah would not restrict the final draft application being approved at Full Council in April.

 

Councillor Gillies requested Members provide comments on the draft application prior to submitting for scrutiny and further comment by external assessors.

 

It was proposed by Councillor Martin, seconded by Councillor Peggs and RESOLVED to:

 

1.    Approve submission of the draft application to the external assessors for further comment and advice.

 

2.    Receive the completed final draft application for approval at the Full Town Council meeting to be held on 1st April 2021.

 

352/20/21

To note and receive the minutes of the following Sub Committees and consider any recommendations: pdf icon PDF 226 KB

a.    Town Centre Vision Sub Committee held on Thursday 25th February 2021.

Minutes:

a.            Town Centre Vision Sub Committee held on Thursday 25th February 2021.

 

Please see a copy of the minutes on the STC website.

 

It was proposed by Councillor Gillies, seconded by Councillor Peggs and RESOLVED to receive and note the minutes with the following recommendation satisfied under minute number 351/20/21.

 

RECOMMENDATION:

 

73/20/21   TO CONSIDER AND RECOMMEND THE TOWN VITALITY FUNDING APPLICATION TO FULL COUNCIL FOR APPROVAL

 

It was proposed by Councillor Gillies, seconded by Councillor Peggs and resolved to RECOMMEND to Full Council to be held on Thursday 4th March 2021:

 

1.    To receive, consider and approve the submission of the Town Vitality Funding application subject to this Sub Committee recommendations to the Working Party and Town Teams as listed in minute number 70/20/21

 

2.    The application being finalised at the meeting of the Working Party to be held on 1st March 2021 to include options for other sites and to be circulated to Members by 2nd March 2021 for consideration at Full Council to be held on 4th March 2021.

 

It was RESOLVED that the recommendation was satisfied under minute number 351/20/21.

 

353/20/21

To consider COVID-19 updates

Minutes:

No further updates.

354/20/21

To review the Guildhall Recovery Plan - Phase 5 Version 1.1 pdf icon PDF 365 KB

Minutes:

Councillor Pinckney left the meeting.

 

The Chairman announced a five-minute break.  The meeting reconvened at 8:35 p.m.

 

It was RESOLVED to approve and adopt the current Services and Operational Recovery Report phase 5 version 1.1 subject to amendments of approved recommendations under minute number 349/20/21d and further recommendations:

 

RECOMMENDATIONS:

 

1.    Delegated authority in line with the revised Covid-19 Emergency Scheme of Delegation to continue with the Town Clerk to manage each department in adopting all time lines as the Government announces the changes as we work towards easing the restrictions.

 

2.    Town Clerk and Assistant Town Clerk to report back to the Chairman and Vice Chairman of the relevant Committee / Sub Committee, Mayor and Deputy Mayor for agreement for any change of service across the council.

 

It was proposed by Councillor B Samuels, seconded by Councillor Rance and RESOLVED to approve the recommendations.

 

355/20/21

To consider a lease to adopt the land from Network Rail on which the existing red phone box sits located at the Station building

Minutes:

It was proposed by Councillor Rance, seconded by Councillor Martin and RESOLVED to give delegated authority to the Chairman and Vice Chairman of the Station Sub Committee in conjunction with the Town Clerk to appoint STC solicitor to agree the lease of land upon which the phone box is situated up to a cost of no more than £500.

 

 

356/20/21

To appoint a Member to the following Sub Committees:

a.    Town Centre Vision

(Composition 10.  Currently 8 Members in place)

Minutes:

Councillor Rance lost connection and reconnected to the meeting.

 

a.    Town Centre Vision

 

It was proposed by Councillor Miller, seconded by Councillor Gillies and RESOLVED to reduce the composition to 8 to fall in line with standard Sub Committee membership.

 

357/20/21

Planning: pdf icon PDF 589 KB

a.  Applications for consideration:

 

PA21/00266

Mr & Mrs Read – 1 Back Hill St Stephens PL12 4DJ

Single storey side extension

Ward: West

Date Received: 19/02/21

Response Date: 09/03/21

https://planning.cornwall.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=QMTT4SFGJEK00

 

b.  Tree applications/notifications: None.

Minutes:

Councillor Rance lost connection and reconnected to the meeting.

 

a.            Applications for consideration:

PA21/00266

Mr & Mrs Read – 1 Back Hill St Stephens PL12 4DJ

Single storey side extension

Ward: West

 

It was proposed by Councillor Dent, seconded by Councillor Challen and RESOLVED to approve.

 

b.    Tree applications/notifications: None.

358/20/21

Consideration of License Applications: None

Minutes:

None.

359/20/21

Public Bodies (Admission to Meetings) Act 1960

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

Minutes:

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

360/20/21

To consider any items referred from the main part of the agenda.

Minutes:

None.

361/20/21

Public Bodies (Admission to Meetings) Act 1960

To resolve that the public and press be re-admitted to the meeting. 

Minutes:

To resolve that the public and press be re-admitted to the meeting.

 

362/20/21

To consider urgent non-financial items at the discretion of the Chairman.

Minutes:

None.

363/20/21

Press and social media releases.

Minutes:

It was RESOLVED to issue the following Press and Social Media releases:

 

1.   RNLI life jacket to be displayed on Ann Glanville - subject to promotional material received and final arrangements made.

 

2.    The procurement of additional vehicles put to use within the Town due to the devolution of outside contracts and additional works to be undertaken by the Service Delivery Department and the reducing of consumption in maintenance miles – Social Media only.

 

364/20/21

Date of next meeting: Thursday 1st April 2021 at 7:00 p.m.

Minutes:

Thursday 1st April 2021at 7.00 p.m.

365/20/21

Common Seal:

To Order that the Common Seal of the Council be affixed to all Deeds and    

Documents necessary to give effect to the foregoing Acts and Proceedings.

Minutes:

It was RESOLVED that the Common Seal of the Council be affixed to all Deeds and Documents necessary to give effect to the foregoing Acts and Proceedings.