Agenda and minutes

The Chairman announced the first item of business would be agenda item 2 – Prayers.

Reverend Tim Parkman led prayers.

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

It was RESOLVED to note.

Councillor Peggs provided an update following the Safer Saltash meeting recently attended.

Due to the ongoing issues with the internal police system, crime figures remain unavailable, the Councillor OPCC Advocates are to continue to request relevant data be made available as soon as possible.

The Town Clerk confirmed that the Administration Department are continuingly liaising with the police to ensure data is not missed.

It was RESOLVED to note.

It was RESOLVED to note.

The Chairman briefed Members on the meeting attended on Tuesday 5^th September 2023 and confirmed that the name for the new CAP has been approved as South East Cornwall CAP.

Members spoke of the South East Cornwall Strategic Priorities - Safer A38, Transport and Connectivity, improved access to Health Care and continued Economic Growth.

Members requested all reports relating to CAP meetings be circulated by the Town Council Office and for Cornwall Council to ensure all documents are available for viewing online.

The Chairman advised the next meeting is to be an online meeting held on Tuesday 5^th December 2023.

It was RESOLVED to note.

No Actions.

Councillor Peggs provided a verbal overview of a recent Safer Saltash meeting attended.

Items spoke on included a recently held Environmental Audit in which the Crime Prevention Officer for East Cornwall attended Babis Farm and identified numerous issues.

One area of concern was the security of the derelict Flying Start Nursery with the building thought to be deemed unsafe.

Councillor Peggs spoke of by-standing training which looks to assist in how to handle aggressive behaviour in a safe way.  Further information to be circulated to Members should they wish to attend and for the Personnel Committee to consider relevant staff attendance.

It was RESOLVED to note.

Cornwall Councillor Frank provided a brief verbal update on behalf of the Chairman of Saltash Chamber.

Discussions included the impact of the closure of Lloyds Bank and requested they be part of any meeting with Lloyds, Christmas Festival celebrations and funding identified, an overview of the Town Vitality project and potential increases on toll charges relating to the Tamar Bridge.

The Chamber expressed frustrations of the recently experienced traffic congestion at the bridge and car parking charges in Saltash.

It was RESOLVED to note.

Nothing to report.

Cornwall Councillor Worth provided a verbal report on the traffic congestion being experienced on the Tamar Bridge referring to a report that provides data from using low energy bluetooth sensors to track journeys from various points on both Cornwall and Plymouth roads leading to the Tamar Bridge.

Travelling trends are showing longer travelling times being experienced, with further investigations being held as to the reasons, with the aim to explore preventative measures once the data has been analysed.

In addition, various contributing factors have been identified such as the time taken for card transactions. Cornwall Councillor Worth is working with suppliers to improve the service and minimise transaction times.

Members asked about potential increased toll charges.

Cornwall Councillor Worth spoke of all options to secure the future of the Tamar Bridge and Torpoint Ferries has now been shared in the public domain.  No decision has been made on increasing the tolls with a public consultation being drafted prior to any recommendations to parent authorities being made.

Members discussed in length various issues experienced such as poor technology of the concessionary tags, extremely long wait times, congestion on Fore Street and North Road, with suggestions made on possible areas to be explored as filter lanes to assist with the congestion.

It was RESOLVED to note.

It was proposed by Councillor Stoyel, seconded by Councillor Miller and RESOLVED to endorse the Healthcare Action Group Mission Statement and Goals and to promote the Progress Report to the community.

Nothing to report.

Please note: Any member of the public requiring to put a question to the Town Council must do so by 12 noon the day before the meeting.

None received.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Bickford, seconded by Councillor Stoyel and RESOLVED that the minutes of the Full Town Council Meeting held on 3^rd August 2023were confirmed as a true and correct record.

a.  To advise the receipts for July 2023;

It was RESOLVED to note.

b.  To advise the payments for July 2023;

It was RESOLVED to note.

c.   Urgent and essential works actioned by the Town Clerk under Financial Regulations.

Nothing to report.

d.  To note that bank reconciliations up to 31^st July 2023 were reviewed as correct by the Chairman of Policy & Finance Committee and the Town Clerk.

It was RESOLVED to note.

e.  To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Council’s Financial Regulations. It was noted that there are no discrepancies to report.

It was RESOLVED to note.

a.  Planning and Licensing held on 15th August 2023;

It was RESOLVED to note. There were no recommendations.

b.  Extraordinary Services held on 24th August 2023.

It was RESOLVED to note. There were no recommendations.

a.  Town Vision held on 8th August 2023;

It was RESOLVED to note. There were no recommendations.

b.  Library held on 22nd August 2023;

It was RESOLVED to note. There were no recommendations.

c.   Town Vision held on 24th August 2023.

RECOMMENDATION:

22/23/24 TO RECEIVE THE DRAFT TERMS OF REFERENCE AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

The Chairman referred Members to the circulated Draft Terms of Reference contained within the reports pack.

Members discussed the draft Terms of Reference at length.

It was proposed by Councillor Griffiths, seconded by Councillor Brady and resolved to RECOMMEND to Full Town Council to be held on Thursday 7th September 2023 the Town Vision Draft Terms of Reference subject to the amendments (as attached).

It was proposed by Councillor Gillies, seconded by Councillor Peggs and RESOLVED to note the minutes and approve the above recommendation.

The Town Clerk briefed Members on the report received and contained within the circulated reports pack.

The Town Clerk requested Members keep in mind that the six Strategic Priorities are only a small section of the overall business plan, listed in the Terms of Reference approved earlier this evening.

The Town Clerk is aware that the Town Council, as the corporate body, wishes to move the business plan at pace, which is why the report has been submitted directly to Full Council for consideration.

Councillor Foster left the meeting.

It was proposed by Councillor Gillies, seconded by Councillor Stoyel and RESOLVED to approve the six Strategic Priorities for Saltash Town Council to link to the overall Town Council business plan for the year 2024 to 2027, subject to the amendment to point 6 as attached.

Councillor Foster returned to the meeting.

The Chairman spoke of an internal meeting held this afternoon with the Town Team and Town Councillors to receive Studio Hives final presentation.

Town Team are to further progress the project with a report to be considered at October’s Full Town Council meeting.  Members of the public are encouraged to attend.

It was RESOLVED to note.

The Chairman gave a brief overview of the walkabout meeting held today with the appointed Consultants Studio Hive together with the Town Council Shared Prosperity Funding Working Group Members and Cornwall Councillors.

Councillor Yates left the meeting.

The Chairman advised the project is progressing well.  Regular updates to be provided as the project progresses.

It was RESOLVED to note.

Members discussed the report received and contained within the circulated reports pack.

Councillor Lennox-Boyd spoke of the 16 schools that utilise the leisure facilities in Saltash with various funding streams available for such a strategic leisure centre.

Councillor Yates returned to the meeting.

It was RESOLVED to note.

The Chairman confirmed a meeting had been held with South East Cornwall MP Sheryll Murray to discuss various business, at that meeting concerns were raised regarding the closure of Lloyds Bank and lack of consultation.

The proposed banking hub invitation to meet with those from Link is currently being explored.

The Town Council will certainly look to invite key stakeholders to a meeting to further explore the possibility of a banking hub in Saltash and the Services the hub will provide the community.

It was RESOLVED to note.

a.  To note that Councillor Lennox-Boyd will vote upon the information before her at the meeting but in the light of subsequent information received at Cornwall Council, Councillor Lennox-Boyd may vote differently at that meeting.

b.  To note that if Councillor Lennox-Boyd wishes to recommend opposite to the Town Council’s view she will contact the Town Council by email. Considering time constraints, the Town Council will then hold an online poll of Councillors to determine whether to accept the Officer’s view or to ask for the application to be called into committee. The results of these polls will be read into the record at the next Town Council meeting. Members of the public may request, via the Clerk, to be copied into any correspondence.

c.   Applications for consideration:

PA23/06426

Mrs Susan George – The Vineyard Burr Hill Carkeel Saltash PL12 6NR

Proposed 2 storey extension comprising entrance hall and boot room on ground floor with bedroom at first floor level.

Ward: Trematon

Date received: 11/08/23

Response date: 15/09/23

https://planning.cornwall.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=RYV3HSFG1FD00

a.  To note that Councillor Lennox-Boyd will vote upon the information before her at the meeting but in the light of subsequent information received at Cornwall Council, Councillor Lennox-Boyd may vote differently at that meeting.

b.  To note that if Councillor Lennox-Boyd wishes to recommend opposite to the Town Council’s view she will contact the Town Council by email. Considering time constraints, the Town Council will then hold an online poll of Councillors to determine whether to accept the Officer’s view or to ask for the application to be called into committee. The results of these polls will be read into the record at the next Town Council meeting. Members of the public may request, via the Clerk, to be copied into any correspondence.

c.   Applications for consideration:

PA23/06426

Mrs Susan George – The Vineyard Burr Hill Carkeel Saltash PL12 6NR

Proposed 2 storey extension comprising entrance hall and boot room on ground floor with bedroom at first floor level.

Ward: Trematon

Date received: 11/08/23

It was proposed by Councillor Miller, seconded by Councillor Martin and resolved to RECOMMEND APPROVAL.

It was proposed by Councillor Bullock, seconded by Councillor Foster and resolved to RECOMMEND APPROVAL.

a.  The next scheduled meeting date Saturday 9^th September 2023 outside Bloom Hearing, Fore Street.

It was proposed by Councillor Bickford, seconded by Councillor Lennox-Boyd and RESOLVED to email all Members prior to confirmation of attendance on Saturday 9^th September 2023.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting. 

To resolve that the public and press be re-admitted to the meeting.

None.

It was proposed by Councillor Bickford, seconded by Councillor Lennox-Boyd and RESOLVED to issue the following Press and Social Media releases:

1.  Saltash Healthcare Action Group Progress Report;

2.  Lloyds Bank Progress.

Thursday 5^th October 2023 at 7.00pm

To Order that the Common Seal of the Council be affixed to all Deeds and    

Documents necessary to give effect to the foregoing Acts and Proceedings.

It was RESOLVED that the Common Seal of the Council be affixed to all Deeds and Documents necessary to give effect to the foregoing Acts and Proceedings.