Agenda and draft minutes

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.   To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None received.

b.   The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None received.

Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.

Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.

None received.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Bullock, seconded by Councillor Ashburn and RESOLVED that the minutes of the Full Town Council Meeting held on 2 October 2025 were confirmed as a true and correct record.

a.  Services held on 9 October 2025;

It was RESOLVED to note. There were no recommendations.

b.  Burial Authority held on 14 October 2025;

It was RESOLVED to note. There were no recommendations.

c.   Planning and Licensing held on 21 October 2025;

It was RESOLVED to note. There were no recommendations.

d.  Extraordinary Services held on 23 October 2025;

It was RESOLVED to note. There were no recommendations.

e.  Personnel held on 30 October 2025.

It was RESOLVED to note the minutes and consider the following

recommendations.

RECOMMENDATION 1:

62/25/26 TO RECEIVE A STAFFING REPORT FROM THE TOWN CLERK AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

It was proposed by Councillor Peggs, seconded by Councillor Mortimore and RESOLVED:

2. To RECOMMEND to Full Town Council:

a.  That the role of Service Delivery Manager be made redundant and removed from the Town Council’s organisational structure with immediate effect, as outlined in the attached documentation;

b.  That a new permanent full-time post (37 hours per week) titled Operations Manager / Responsible Finance Officer be approved, as outlined in the attached documentation;

c.   To advertise the Operations Manager / Responsible Finance Officer role in the New Year;

d.  That, upon appointment of the Operations Manager / Responsible Finance Officer, the Responsible Finance Officer duties be formally removed from the Town Clerk’s job description.

It was proposed by Peggs, seconded by P Samuels and RESOLVED to    approve the above recommendation.

RECOMMENDATION 2:

75/25/26 TO RECEIVE A REPORT ON THE TOWN COUNCIL'S ORGANISATION STRUCTURE AND CONSIDER ANY ACTIONS.

It was proposed by Councillor Stoyel, seconded by Councillor P Samuels and resolved to RECOMMEND to Full Town Council that the Civic Posts be removed from the Town Council’s organisational structure, as detailed in the attached documentation.

It was proposed by Brady, seconded by P Samuels and RESOLVED to approve the above recommendation.

RECOMMENDATION 3:

76/25/26 TO RECEIVE UPDATES TO THE RECRUITMENT AND SELECTION POLICY AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

It was proposed by Councillor Mortimore, seconded by Councillor Brady and resolved to RECOMMEND to Full Town Council the amendments to the Recruitment and Selection Policy, including an additional amendment to the personal statement word limit, as outlined in the attached documentation.

It was proposed by Peggs, seconded by Brady and RESOLVED to approve the above recommendation.

a.   Library held on 16 October 2025;

It was RESOLVED to note the minutes and consider the following recommendation.

RECOMMENDATION:

41/25/26 TO RECEIVE BAILEY PARTNERSHIP INTERNAL REFURBISHMENT DESIGNS AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

Members reviewed the documentation provided in the circulated reports pack.

James from Bailey Partnership guided Members through the proposed refurbishment works during a walk-through of the library building. This provided an opportunity for detailed discussion, helping to ensure that the proposals are appropriate and represent the most effective approach to delivering the project.

Members reflected on the necessity of the refurbishment, highlighting the importance of investing in the library building to create a vibrant and flexible community hub. Key priorities discussed included the reconfiguration of internal spaces to improve functionality, the provision of accessible public toilet and baby changing facilities, and the potential to introduce a vending area to enhance the visitor experience.

Members acknowledged that this stage of the project is focused on enabling a tender analysis to be undertaken. This will help determine whether sufficient budget is available for the proposed works to progress and inform the next steps in the project’s development.

Overall, Members recognised the need for restoration to ensure the library service remains fit for purpose. They viewed the proposals as a valuable opportunity to invest in the future of the town by creating a sustainable, multi-use facility capable of hosting a wide range of events, activities, and study spaces, while continuing to deliver a high-quality library service and more.

It was proposed by Councillor Brady, seconded by Councillor B Samuels and unanimously RESOLVED;

1.   To note the report and the ongoing actions being undertaken by Bailey Partnership, including:

a)    Sourcing a cabinet maker for the bespoke desking;

b)    Engaging a radon specialist;

c)     Liaising with Cornwall Council’s IT department;

d)    Compiling the project preliminaries in preparation for the tendering process.

2.   To approve the Schedule of Works, including the associated drawings, detailed description of works, and the proposed project timeline, confirming that these documents align with the expectations of the Library Sub-Committee for successful project delivery.

3.   To RECOMMEND to Full Council at its meeting on 6 November 2025, approval of the proposed design and concept for the internal library refurbishment and delegation to the Town Clerk to work in collaboration with the Chair and Vice Chair of the Library Sub Committee to oversee the delivery of the project:

a)     Within the allocated budget Code 6971 – EMF Library Property Refurbishment;

b)     In full compliance with the Town Council’s Financial Regulations and procurement procedures to tender;

c)     In accordance with professional advice provided by Bailey Partnership,  including any necessary adjustments arising during the course of the works;

d)     With a report on the tender process to be presented to a future meeting of the Library Sub-Committee for consideration, and where appropriate, further reporting to Full Council.

It was proposed by Councillor B Samuels, seconded by Councillor Peggs and RESOLVED to approve the above recommendation.

b.   Town Vision held on  ...  view the full minutes text for item 239/25/26

It was RESOLVED to note.

Neighbourhood Beat Manager Philippa Davey was in attendance and invited to speak on the crime figures presented at this evening’s meeting and contained within the circulated reports pack.

P Davey provided a verbal overview of recent crime statistics, noting apparent increases compared to figures from 2024. P Davey explained that miscellaneous crimes include offences such as perjury, threats to cause harm, or incidents where no identifiable victim is recorded. While October’s crime figures show an increase compared to the same period in 2024, the police are not concerned, the police view this positively as it reflects improved community reporting. This enhanced reporting contributes to more accurate and reliable crime data.

One incident initially reported as harassment has since been investigated and reclassified, as it did not meet the criteria for harassment.

The Town Council CCTV has now been installed and, although not yet used for detecting crime, it has already proven effective in supporting investigations.

Members raised concerns about youths riding e-bikes in groups, modifying their speeds, and causing disturbances. P Davey responded that she was not previously aware of these incidents and encouraged residents to report such behaviour. This would allow the police to gather relevant data and allocate resources to affected areas.

Members expressed their appreciation to P Davey for her attendance and to the police for consistently providing clear and insightful updates on local crime figures.

It was RESOLVED to note.

It was RESOLVED to note.

Members discussed actions arising from a recent Community Area Partnership (CAP) meeting, with the Chairman drawing attention to item 9.4: Climate Change and Nature Recovery Network meeting held on 9 September and item 9.5: Community Engagement Network future meeting to be arranged.

Councillor Ashburn confirmed she attended the Climate Change and Nature Recovery Network meeting, reported that it was a positive and constructive session, primarily focused on idea-sharing and collaboration. The Chairman encouraged any Members interested in participating in future sessions to contact the Community Link Officer.

Following this, Members considered the Community Highways Improvement Programme to commence 2026 to 2029. The Chairman highlighted the invitation to submit an Expression of Interest to address local highway improvements aligned with Cornwall Council’s Local Transport Plan objectives

It was proposed by Councillor Bullock, seconded Councillor Nowlan and RESOLVED:

1.   To note the CAP Action Notes and associated documentation.

2.   Members are requested to submit their proposed Scheme, highlighting the issue or problem affecting Saltash, directly to the Chairman by no later than 27 November.

3.   The Chairman will collate all submissions and present them at the Full Town Council meeting on 4 December, where Members will review and select one Scheme to be progressed as an Expression of Interest.

4.   The Chairman will liaise with Cornwall Councillors to seek their support prior to advancing the Town Council’s chosen Expression of Interest.

The Town Clerk provided a brief update on recent correspondence with Tamsin Lee, Cornwall Council’s Community Safety Manager, regarding travellers. The update clarified that the Town Council’s initial priority is to focus on preventative measures, followed by the development of strategies to address anti-social behaviour.

The Town Clerk further reported that no response has yet been received to progress this matter under the Safer Saltash initiative. Members were invited to suggest any actions the Town Council could take to help expedite progress.

It was proposed by Councillor Peggs, seconded by Councillor Stoyel, and RESOLVED that Councillors Bullock, Peggs, Nowlan, Suter, Johns, and McCaw arrange to meet informally with key stakeholders during an evening session. The purpose of the meeting will be to initially focus on preventative measures aimed at discouraging unauthorised traveller encampments within the town.

It was RESOLVED to note.

Cornwall Councillor Johnson provided a verbal update, covering several key topics including derelict buildings in the Riverview area that have undergone improvements and extensions, with the intention of providing future accommodation for vulnerable adults.

Cornwall Councillor Johnson spoke of Chapple Field in relation to ongoing maintenance concerns with potential for Cornwall Council to negotiate a sublease arrangement with local organisations, such as the cricket club, to support community use and upkeep.

Cornwall Councillor Johnson also reported that funding for the Pillmere Christmas Lights has been provided through his Cornwall Councillors Community Chest Funds.

Cornwall Councillor Frank provided a verbal update to accompany the submitted report, informing members that Cornwall Council is working towards becoming an Age Friendly Community.

Cornwall Councillor Frank is to provide more details on this initiative at the Full Council meeting in December. In the meantime, Cornwall Councillor Frank highlighted a live public survey, available on the Cornwall Council website, which seeks community input on age-friendly priorities.

The survey remains open until 15 December 2025 and Members and residents are encouraged to take part.

It was RESOLVED to note.

It was RESOLVED to note.

Nothing to report.

a.   To advise the receipts for September 2025;

It was RESOLVED to note.

b.   To advise the payments for September 2025;

It was RESOLVED to note.

c.   Urgent and essential works actioned by the Town Clerk under Financial Regulations;

Nothing to report.

d.   To note that bank reconciliations up to 30 September 2025 were reviewed as correct by the Chairman of Policy & Finance Committee and the Town Clerk;

It was RESOLVED to note.

e.   To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Councils Financial Regulations. It was noted that there are no discrepancies to report;

It was RESOLVED to note.

It was proposed by Councillor Bullock, seconded by Councillor Stoyel and RESOLVED to approve the rescheduling of the Full Town Council meeting from 9 January to 15 January 2026 and delegate to the Office Manager / Assistant to the Town Clerk to ensure all relevant documents are updated.

Members received and discussed the report contained within the circulated reports pack.

It was proposed by Councillor Bullock, seconded by Councillor Brady and RESOLVED that Saltash Town Council does not have an interest in the Cornwall Council assets;

1.   Land at Culver Road, Saltash.

2.   Land at Callington Road, Burraton, Saltash.

3.   Land adjacent to 43 Castle View, St Stephens, Saltash.

It was RESOLVED to note.

Both the Chairman and Vice Chairman informed members of the positive first meeting held with Saltash Together, expressing hope that the initiative will continue to grow and serve as a valuable resource for the Saltash community.

It was RESOLVED to note.

Members discussed the proposal to host an evening reception celebrating the promising future and successful collaboration of key stakeholders in preserving Churchtown Farm as a thriving, wildlife-rich and active farmed landscape.

It was proposed by Councillor B Samuels, seconded by Councillor Stoyel and RESOLVED:

1.   To support the Friends of Churchtown celebration by offering free use of the Town Council’s facilities and permitting the use of any remaining wine stock.

2.   That the celebration take the form of a cheese and wine evening, with food to be provided by the Mayor.

3.   To request that the Friends of Churchtown extend invitations to the Saltash Cornwall Councillors, Saltash Community School, and representatives of the local media.

Members received the report on project Ann Glanville, contained and circulated within the reports pack.

It was proposed by Councillor Brady, seconded by Councillor Miller and RESOLVED that the Town Council does not support the Ann Glanville project.

The next scheduled meeting date Saturday 15 November 2025 to be held in conjunction with Saltash Market Day on Fore Street.

It was proposed by Councillor Bullock, seconded by Councillor Stoyel and RESOLVED for Councillors Bullock, Nowlan, Peggs, P Samuels, B Samuels and Stoyel to attend.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting. 

To resolve that the public and press be re-admitted to the meeting.

It was proposed by Councillor Bullock, seconded by Councillor Johns and RESOLVED to issue the following Press and Social Media releases:

1.  Meet Your Councillors;

2.  Schedule of Meetings.

Thursday 4 December 2025 at 7.00pm

I Move to Order that the Common Seal of the Council be affixed to all Deeds and Documents necessary to give effect to the foregoing Acts and Proceedings.

It was RESOLVED to Move to Order that the Common Seal of the Council be affixed to all Deeds and Documents necessary to give effect to the foregoing Acts and Proceedings.