Agenda and minutes

Saltash Town Council - Thursday 4th February 2021 7.00 pm

Venue: Virtual Zoom Platform

Items
No.	Item
288/20/21	Announcements: Minutes: The Chairman confirmed that all present could hear the proceedings. The Chairman confirmed all persons present. The Chairman confirmed the meeting was quorate. The Chairman informed all attendees of the procedure for the meeting.
289/20/21	Recording of meetings - please notify the Chairman if you are intending to record this meeting. Please note: All meetings are open to the public and could be filmed or recorded by broadcasters, the media, council members, the Council, or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this especially if you are speaking or taking an active role. Minutes: None.
290/20/21	Prayers. Minutes: Reverend Prebendary Brian Anderson led prayers.
291/20/21	Declarations of Interest a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting. b. To receive any declarations from Members of Matters of Public Interest regarding matters to be considered at this meeting. c. To consider dispensations required. Minutes: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting. b. To receive any declarations from Members of Matters of Public Interest regarding matters to be considered at this meeting. None. c. To consider dispensations required. None.
292/20/21	Chairman's Report Minutes: No Report
293/20/21	Monthly Crime Figures PDF 296 KB Minutes: It was RESOLVED to note.
294/20/21	Report by Community Enterprises PL12 PDF 185 KB Minutes: It was RESOLVED to note.
295/20/21	CNP report for noting or matters arising - No report. Next meeting 16th June 2021 Minutes: It was RESOLVED to note.
296/20/21	CNP Action Points for Reports - None. Minutes: No Actions.
297/20/21	To receive a report on behalf of Safer Saltash View the reasons why item 297/20/21 is restricted Minutes: It was RESOLVED to note.
298/20/21	To receive a report from Cornwall Councillors PDF 331 KB Minutes: It was RESOLVED to note.
299/20/21	To consider Risk Management reports as may be received Minutes: None.
300/20/21	Questions - A 15-minute period when members of the public may ask questions of Members of the Council Please note: Any member of the public requiring to put a question to the Council must do so 24 hours prior to the meeting by writing or email. Minutes: None.
301/20/21	To note and receive the Minutes of the Full Town Council Meeting held on Thursday 14th January 2021 as a true and correct record PDF 254 KB Minutes: Please see a copy of the minutes on the STC website. It was proposed by Councillor P Samuels, seconded by Councillor Phillips and RESOLVED that the minutes of the Full Town Council Meeting held on Thursday 14^th January 2021were confirmed as a true and correct record. The minutes will be signed upon the return to the Guildhall and made available upon request.
302/20/21	Finance: Minutes: a. To advise the following receipts in: i. December 2020 It was RESOLVED to note. b. To advise the following payments in: ii. December 2020 It was RESOLVED to note. c. Urgent and essential works actioned by the Clerk under Financial Regulations. None. d. To note that bank reconciliations up to 31st December 2020 were reviewed as correct by the Chairman of Policy and Finance Committee and the Town Clerk. It was RESOLVED to note. e. To note that an audit on recent supplier payments was conducted by the Chairman of Policy and Finance in line with the Council’s Financial Regulations. It was noted that there are no discrepancies to report. It was RESOLVED to note.
303/20/21	To ratify the COVID-19 Delegated Decision Register: None. Minutes: None.
304/20/21	Saltash Station Access Improvements - Funding to Network Rail Agreement. Minutes: It was proposed by Councillor Bickford, seconded by Councillor Phillips and RESOLVED to note the solicitor’s advice and that delegated authority be given to the Mayor, Chairman and Vice-Chairman of the Station Property Sub-Committee and Town Clerk, to review the solicitor’s advice against the risk factors and to sign the new Network Rail heritage railings and associated boundary works agreement if it is in the best interests of STC. Councillor S Lennox-Boyd and Cornwall Councillor H Frank joined the meeting.
305/20/21	Correspondence: PDF 370 KB Additional documents: AGENDA ITEM 19A - RE Fore Street , item 305/20/21 PDF 421 KB Minutes: a. CORMAC Highways and Environment – Fore Street, Saltash Resurfacing Works. It was proposed by Councillor Phillips, seconded by Councillor Rance and RESOLVED to respond to Cormac with STC recommendations to maintain the existing brick but to be re-laid on a substantial concrete base. If this is not possible, the alternative to be, coloured tarmac to differentiate the road from parking bays. b. NHS, Social Care and Frontline Workers Day – 5th July 2021. It was proposed by Councillor Peggs, seconded by Councillor Dent and RESOLVED to defer to the next Christmas Lights and Town Events Sub Committee for consideration.
306/20/21	To note and receive the minutes of the following Committees and consider any recommendations: PDF 238 KB Additional documents: AGENDA ITEM 20A - 2021-01-19 DRAFT Minutes Planning and Licensing , item 306/20/21 PDF 241 KB Minutes: a. Planning and Licensing Committee held on Tuesday 19th January 2021. Please see a copy of the minutes on the STC website. It was proposed by Councillor Dent, seconded by Councillor Fox and RESOLVED to note and receive the minutes. There were no recommendations. b. Personnel Committee held on Tuesday 26th January 2021. Please see a copy of the minutes on the STC website. It was proposed by Councillor B Samuels, seconded by Councillor Dent and RESOLVED to note and receive the minutes with the following recommendation: RECOMMENDATION 1: 91/20/21 STAFFING a. To consider the Christmas shutdown period for the year 2021. It was proposed by Councillor B Samuels, seconded by Councillor Dent and RECOMMENDED that the Saltash Day be awarded to all staff on the 24th December 2021 and that the Christmas shutdown period commence on 24th December 2021 reopening on the 4th January 2022 subject to operational cover requirements to be determined by Line Managers. It was proposed by Councillor Dent, seconded by Councillor Fox and RESOLVED to approve.
307/20/21	To note and receive the minutes of the following Sub Committees and consider any recommendations: PDF 223 KB Additional documents: AGENDA Item 21A - 2021-01-21 DRAFT Christmas Lights & Town Events Sub Committee , item 307/20/21 PDF 222 KB Minutes: a. Christmas Lights and Town Events Sub Committee held on Thursday 21st January 2021. Please see a copy of the minutes on the STC website. It was proposed by Councillor Peggs, seconded by Councillor B Samuels and RESOLVED to note and receive the minutes. There were no recommendations. b. Town Centre Vision Sub Committee held on Thursday 28th January 2021. Please see a copy of the minutes on the STC website. It was proposed by Councillor Gillies, seconded by Councillor Peggs and RESOLVED to note and receive the minutes. There were no recommendations.
308/20/21	To consider COVID-19 updates Minutes: No further updates.
309/20/21	To review the Guildhall Recovery Plan - Phase 4 Version 1.1 PDF 2 MB Minutes: No further updates.
310/20/21	To appoint a Member to the following Sub Committees: a. Christmas Lights and Town Events (Composition 8. Currently 7 Members in place) b. Devolution (Composition 9. Currently 8 Members in place) Minutes: a. Christmas Lights and Town Events (Composition 8. Currently 7 Members in place) It was proposed by Councillor Rance, seconded by Councillor Martin and RESOLVED to appoint Councillor P Samuels to the Christmas Lights and Town Events Sub Committee. b. Devolution (Composition 9. Currently 8 Members in place) It was proposed by Councillor P Samuels, seconded by Councillor Bickford and RESOLVED to reduce the composition to 8 to fall in line with standard Sub Committee membership.
311/20/21	To appoint a Member to the Saltash Team for Youth Working Party. (Composition 4. Currently 3 Members in place) Minutes: (Composition 4. Currently 3 Members in place) It was proposed by Councillor Pinckney, seconded by Councillor B Samuels and RESOLVED to appoint Councillor Pinckney to the Saltash Team for Youth Working Party.
312/20/21	To receive an update on plastic free - Councillor Peggs. PDF 143 KB (Pursuant to FTC held on 14.01.21 minute no. 280/20/21) Minutes: It was proposed by Councillor Peggs, seconded by Councillor Martin and RESOLVED to approve that: 1. STC application be submitted to Surfers Against Sewage for STC to receive their single plastic free award. It was proposed by Councillor Peggs, seconded by Councillor Yates and RESOLVED that: 2. STC agree to support Plastic Free initiatives in our area, whenever possible. It was proposed by Councillor Yates, seconded by Councillor Dent and RESOLVED that 3. STC pledge to remove single use plastic items wherever this is possible and not detrimental to the services offered by the Council. Councillor Rance lost connection. The Chairman announced a five-minute break. The meeting reconvened at 8 20 p.m. Councillor Rance returned to the meeting.
313/20/21	To consider promotion of a mini-event - Valentine Windows - Councillor Martin. Minutes: It was proposed by Councillor P Samuels, seconded by Councillor Lennox-Boyd and RESOLVED that STC promote the Valentine Wanderland Window event.
314/20/21	To consider a request from the Climate Change Working Party to declare a Climate Emergency - Councillor Martin. PDF 104 KB Minutes: It was proposed by Councillor Martin, seconded by Councillor Gilles and RESOLVED to approve that: 1. STC acknowledge that there is a climate and Ecological Emergency which is having damaging effects both locally and globally. 2. STC commit to consider climate and ecological implications wherever relevant. 3. STC try to the best of their abilities to lead by example.
315/20/21	Planning: a. Applications for consideration: None. b. Tree applications/notifications: None. Minutes: a. Applications for consideration: None. b. Tree applications/notifications: None.
316/20/21	Consideration of License Applications: None. Minutes: None.
317/20/21	Public Bodies (Admission to Meetings) Act 1960 To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. Minutes: To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.
318/20/21	To consider any items referred from the main part of the agenda. Minutes: None.
319/20/21	Public Bodies (Admission to Meetings) Act 1960 To resolve that the public and press be re-admitted to the meeting. Minutes: To resolve that the public and press be re-admitted to the meeting.
320/20/21	To consider urgent non-financial items at the discretion of the Chairman. PDF 278 KB Minutes: Highways England - A38 Trerulefoot to Carkeel Safety Package It was proposed by Councillor P Samuels, seconded by Councillor Peggs and RESOLVED to approve a A38 Working Party to comprise of Councillors Lennox-Boyd, Martin, Miller, and Yates reporting back to Full Council with any updates.
321/20/21	Press and social media releases. Minutes: It was RESOLVED to issue the following Press and Social Media releases: 1. Acknowledge a Climate and Ecological Emergency 2. To promote the Valentine Window Wanderland event – social media only 3. A38 Trerulefoot to Carkeel Safety Working Party 4. STC ongoing commitment to receive their single plastic free award.
322/20/21	Date of next meeting: Thursday 4th March 2021 at 7 p.m. following the Annual Meeting with Parishioner at 6:30 p.m. Minutes: Thursday 4th March 2021 at 7.00pm following the Annual Meeting with Parishioners at 6:30 p.m.
323/20/21	Common Seal: To Order that the Common Seal of the Council be affixed to all Deeds and Documents necessary to give effect to the foregoing Acts and Proceedings. Minutes: It was RESOLVED that the Common Seal of the Council be affixed to all Deeds and Documents necessary to give effect to the foregoing Acts and Proceedings.