Agenda and minutes

The Chairman announced the first item of business would be agenda item 2 – Prayers.

Councillor B Samuels led prayers.

The Chairman informed those present of the actions required in the event of a fire or emergency.

In the absence of the Vice Chairman, it was proposed by Councillor Bickford, seconded by Councillor Stoyel and RESOLVED to appoint Councillor P Samuels as Vice Chairman for this meeting only.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

It was RESOLVED to note.

The Chairman informed Members of the response received and contained within the circulated reports pack.

The Chairman expressed disappointment that crime figures for the area are still not available on the internal police system and requested the OPCC Councillor Advocates pursue a response with the Police and Crime Commissioner at their earliest opportunity.

It was RESOLVED to note.

It was RESOLVED to note.

It was RESOLVED to note the report received and the next meeting date provisionally set for 5^th September 2023.  Location to be confirmed.

It was proposed by Councillor Bickford, seconded by Councillor Stoyel and RESOLVED that the preferred name for the new CAP is South East Cornwall CAP.

It was RESOLVED to note.

It was RESOLVED to note.

Councillor Gillies wished to thank all those involved in the recent Big Green Week participation and events with a report to follow next month.

Cornwall Councillor Worth provided a verbal update.

Digital Inclusion

Councillor Worth spoke of Cornwall Council’s website having digital updates which end users should start to experience when making an online Cornwall Council account.

The information the end user inputs onto their online account now integrates with local information in their specific area, providing the end user with information such as who their local Councillor is, what date their refuse collection is on and what planning applications are currently live.

Cornwall Council are to integrate further useful information for the end user in the future.

Good Growth Fund

Councillor Worth spoke of the Good Growth Funds available (£137m) through application to Cornwall Council.  The number of applications remain low for the South East Cornwall area and Councillor Worth encouraged everyone to promote and apply for funding where applicable.

Councillor Frank gave an overview of the report received and contained within the circulated reports pack.

Councillor Yates arrived and joined the meeting.

It was RESOLVED to note.

Nothing to report.

Please note: Any member of the public requiring to put a question to the Town Council must do so by 12 noon the day before the meeting.

None received.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Bickford, seconded by Councillor Mortimore and RESOLVED that the minutes of the Full Town Council Meeting held on Thursday 1^st June 2023 were confirmed as a true and correct record.

It was proposed by Councillor Bickford, seconded by Councillor Mortimore and RESOLVED to note under minute 56/23/24f the announcement date was 12^th June 2023 and the set commencement date was the 13^th June 2023 for the exercise of public rights for a period of 30 working days.

a.  To advise the receipts for May 2023;

It was RESOLVED to note.

b.  To advise the payments for May 2023;

It was RESOLVED to note.

c.   Urgent and essential works actioned by the Town Clerk under Financial Regulations.

Nothing to report.

d.  To note that bank reconciliations up to 31^st May 2023 were reviewed as correct by the Chairman of Policy & Finance Committee and the Town Clerk.

It was RESOLVED to note.

e.  To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Council’s Financial Regulations. It was noted that there are no discrepancies to report.

It was RESOLVED to note.

a.  Services held on 8th June 2023;

It was RESOLVED to note. There were no recommendations.

b.  Planning and Licensing held on 20th June 2023;

It was RESOLVED to note. There were no recommendations.

c.   Joint Burial Board held on 27th June 2023;

It was RESOLVED to note. There were no recommendations.

d.  Personnel held on 29th June 2023.

It was RESOLVED to note the minutes and consider the following recommendation.

RECOMMENDATION:

42/23/24    TO REVIEW THE 'SALTASH DAY' FOR THE YEAR 2023 AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

It was proposed by Councillor Stoyel, seconded by Councillor Miller and resolved to RECOMMEND to Full Council:

1.    Half a day be awarded to all staff on Friday 22nd December 2023, finishing at 12:30;

2.    The Christmas shutdown period commences on Friday 22^nd December 2023 at 12:30 and re-opens on Tuesday 2nd January 2024 at 9am.

This will not apply to operational staff who are required to remain on duty during this period by an agreed on call rota system to carry out essential Services in the town. 

It was proposed by Councillor Martin, seconded by Councillor Dent and RESOLVED to approve the above recommendation.

It was RESOLVED to note. There were no recommendations.

It was RESOLVED to note.

Members thanked the Saltash May Fair Committee and all those who contributed to the event.

The Chairman thanked the May Fair Committee for their continued commitment to events in the town and that Saltash Town Council was a main funder to the event.

It was RESOLVED to note.

The Acting Chairman of Town Team P Ryland encouraged Members to continue to promote and respond to the public consultation survey, closing date 14^th July 2023.

It was RESOLVED to note.

The Chairman informed Members that the tender is now live with a closing date of 21^st July 2023.

All applications received are to be opened and scored on 4^th August 2023.

The Town Clerk advised Members on the slightly different procurement process being taken due to Cornwall Council’s funding parameters. This sees a slight change to appointing a consultant whereby instead of interviewing successful tender applicants prior to appointment, Cornwall Council wish for the Town Council to appoint following tenders being received. Therefore, the scoring system has been reviewed and refined to reflect this process.

The Town Clerk assured Members the process still adheres to the Public Contract Regulations 2015.

It was proposed by Councillor Bickford, seconded by Councillor Gillies and RESOLVED to provide delegated authority to the Town Clerk, working with the Shared Prosperity Working Group to receive, analyse and appoint a Consultant reporting back to Full Council at a future date.

It was RESOLVED to note.

Councillor Bickford spoke briefly on correspondence sent to Dr Sant advising of properties that may be suitable within the Saltash community for a health care centre.  The next meeting is to be held on 12^th July 2023.

It was RESOLVED to note.

(Pursuant to FTC held on 1.6.23 minute nr. 62/23/24)

It was proposed by Councillor Bickford, seconded by Councillor Bullock and RESOLVED that Saltash Town Council are not proposing any changes to Cornwall Council’s dog related Public Spaces Protection Order as it stands.

It was RESOLVED to note.

a.  Application for consideration:

PA23/04273

Mr William Trinick Antony Estate – Wearde Farm Wearde Road St Stephens Saltash PL12 4AS

Painting of previously unpainted cement render to lift the appearance of the building.

Ward: Essa

Date received: 19/06/23

Response date: 10/07/23

https://planning.cornwall.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=RV4DWRFGN3I00

a.  To note that Councillor Lennox-Boyd will vote upon the information before her at the meeting but in the light of subsequent information received at Cornwall Council, Councillor Lennox-Boyd may vote differently at that meeting.

b.  To note that if Councillor Lennox-Boyd wishes to recommend opposite to the Town Council’s view she will contact the Town Council by email. Considering time constraints, the Town Council will then hold an online poll of Councillors to determine whether to accept the Officer’s view or to ask for the application to be called into committee. The results of these polls will be read into the record at the next Town Council meeting. Members of the public may request, via the Clerk, to be copied into any correspondence.

c.   Applications for consideration:

PA23/04273

Mr William Trinick Antony Estate – Wearde Farm Wearde Road St Stephens Saltash PL12 4AS

Painting of previously unpainted cement render to lift the appearance of the building.

Ward: Essa

Date received: 19/06/23

Response date: 10/07/23

It was proposed by Councillor Bullock, seconded by Councillor Lennox-Boyd and resolved to RECOMMEND APPROVAL.

a.  The next scheduled meeting date Saturday 8^th July 2023 outside Bloom Hearing, Fore Street.

It was proposed by Councillor Bickford, seconded by Councillor P Samuels and RESOLVED for Councillors Stoyel, Griffiths, Lennox-Boyd and Bullock to attend.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting. 

To resolve that the public and press be re-admitted to the meeting.

None.

It was proposed by Councillor Bickford, seconded by Councillor Miller and RESOLVED to issue the following Press and Social Media releases:

1.  Safer Saltash – Have your say survey;

2.  Community Levelling Up Funding – upon appointment of a Consultant and liaising with Cornwall Council.

Thursday 3^rd August 2023 at 7.00pm

To Order that the Common Seal of the Council be affixed to all Deeds and    

Documents necessary to give effect to the foregoing Acts and Proceedings.

It was RESOLVED that the Common Seal of the Council be affixed to all Deeds and Documents necessary to give effect to the foregoing Acts and Proceedings.