Agenda and minutes

The Chairman informed those present of the actions required in the event of a fire or emergency.

Reverend Tim Parkman led prayers.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

It was proposed by Councillor Peggs, seconded by Councillor Gillies and RESOLVED to approve Councillors Bullock and Dent dispensation requests (as attached) relating to agenda item 20 due to the business would be so great as to impede the transaction of the business.

It was RESOLVED to note.

It was RESOLVED to note.

It was RESOLVED to note.

It was RESOLVED to note.

Cornwall Councillor Frank informed Members that Town and Parish Councils have been given an opportunity to raise issues of wider relevance to the CAP.

It was proposed by Councillor Peggs, seconded by Councillor Bullock and RESOLVED for the Chairman and Deputy Chairman to prepare the CAP update report for Saltash with assistance from Councillor Gillies for the climate change section, reporting back at the 1st February 2024 Full Town Council meeting.  Members are asked to email their comments to the Chairman.

The Chairman provided a verbal update following a recently held Safer Saltash meeting.

It was RESOLVED to note.

Due to the Saltash Chamber of Commerce meeting being postponed to 29^th January 2024, there was nothing to report at this evenings meeting.

Nothing to report.

Cornwall Councillor Worth provided a verbal report.

Councillor Worth updated Members on traffic congestion being reported at Carkeel roundabout.  Enquiries have been made to engineers to investigate why the slowing of traffic was being experienced. Councillor Worth confirmed issues were due to the weight of traffic (Christmas period) and not due to traffic light changes. The area is continuing to be monitored and further traffic congestions are to be reported.  A site meeting will be arranged with Cornwall Council, a rep from Saltash Town Council and engineers should problems continue to be experienced.

Councillor Worth informed Members that Cornwall Council budgets are to be scrutinised next week with areas under financial pressure to be discussed. These areas include children services, home to school transport and temporary accommodation costs and availability.

It was RESOLVED to note.

The Chairman referred to the letter sent to the NHS Chief Executive regarding a meeting date to discuss current operational matters and local leadership as set out in the Health Care Groups Action Plan as well as the strategic vision.

The Chairman informed Members that the Healthcare Action Group now have a stall at the Saltash Library Hub promoting the Action Plan and Mission, seeking residents views.

The Chairman confirmed that the Health Care Action Group will be joining the Meet Your Councillor Session on 13^th January to engage with the community.

It was RESOLVED to note.

Nothing to report.

Please note: Any member of the public requiring to put a question to the Town Council must do so by 12 noon the day before the meeting.

None received.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Dent, seconded by Councillor Griffiths and RESOLVED that the minutes of the Full Town Council Meeting held on 7^th December 2023were confirmed as a true and correct record.

a.  To advise the receipts for November 2023;

It was RESOLVED to note.

b.  To advise the payments for November 2023;

It was RESOLVED to note.

c.   Urgent and essential works actioned by the Town Clerk under Financial Regulations.

None.

d.  To note that bank reconciliations up to 30^th November 2023 were reviewed as correct by the Chairman of Policy & Finance Committee and the Town Clerk.

It was RESOLVED to note.

e.  To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Councils Financial Regulations. It was noted that there are no discrepancies to report.

It was RESOLVED to note.

a.  Services held on 14th December 2023;

It was RESOLVED to note the minutes. There were no recommendations.

b.  Planning and Licensing held on 19th December 2023;

It was RESOLVED to note the minutes. There were no recommendations.

c.   Policy and Finance held on 9th January 2024; 

133/23/24  TO RECEIVE AND CONSIDER THE FOLLOWING COMMITTEES RECOMMENDATIONS AND CONSIDER ANY ACTIONS:

a.    Policy and Finance held on 14th March 2023.

It was proposed by Councillor Miller, seconded by Councillor Bullock and resolved to RECOMMEND the Public Loudspeaker Policy subject to further amendments (as attached) to Full Council to be held on 11th January 2024.

b.    Planning and Licensing held on 19th September 2023.

It was proposed by Councillor B Samuels, seconded by Councillor Brady and resolved to RECOMMEND the amendments to the Planning - A Guide for Councillors (as attached) to Full Council to be held on 11th January 2024.

c.    Burial Authority held on 25th September 2023.

It was proposed by Councillor Dent, seconded by Councillor Miller and resolved to RECOMMEND the amendments to the Cemetery Management Policy and Regulations (as attached) to Full Council to be held on 11th January 2024.

Members agreed to take the above recommendations en-bloc.

It was proposed by Councillor Miller, seconded by Councillor Stoyel and RESOLVED to note the minutes and approve the above recommendations.

140/23/24  TO RECEIVE AN AMENDMENT TO THE TOWN COUNCIL SEALS AND LOGO POLICY AND CONSIDER ANY ACTIONS.

It was proposed by Councillor Miller, seconded by Councillor B Samuels and resolved to RECOMMEND the amendments to the Town Council Seals and Logo Policy (as attached) to Full Council to be held on 11th January 2024.

It was proposed by Councillor Peggs, seconded by Councillor Stoyel and RESOLVED to approve the above recommendation.

The Town Clerk briefed Members on the report received and contained within the circulated reports pack.

Members discussed the report in length.

Members considered reviewing the current Lease and agreed the importance of keeping the Lease in its current format with no changes required.

It was proposed by Councillor Griffiths, seconded by Councillor Gillies and RESOLVED to:

1.  Approve further delegated authority to the Town Clerk to work with Anthony Earl of Earl and Crocker Solicitors, to review options regarding the potential conversion of The Trustees of Saltash Heritage currently unincorporated body to a CIO, reporting back at a future Full Town Council meeting as required;

2.  Agree that the current Lease remains status quo due to there being no good reason to make any changes at this time.

Members considered the report received and contained within the circulated reports pack.

It was proposed by Councillor Stoyel, seconded by Councillor Peggs and resolved to RECOMMEND approval of the Schedule of Meetings for the year 2024/25 to the Annual Meeting of Saltash Town Council to be held on Thursday 2^nd May 2024.

Members considered attendance at Saltash town events in 2024 on the proposed dates provided within the circulated report.

It was proposed by Councillor Griffiths, seconded by Councillor Gillies and RESOLVED to approve a Town Council stall at May Fair, Regatta 13^th July only and Saltash Christmas Festival, subject to a rota being in place prior to the events, at no cost to the Town Council and combined with Meet Your Councillor sessions on Fore Street.

Members received and discussed the proposal put forward from Town Team and contained within the circulated report.

The Town Clerk confirmed there is capacity within the administration department to support the request.

It was proposed by Councillor Peggs seconded by Councillor Bullock and RESOLVED to:

1.  Note the Town Team notes and supporting report;

2.  Approve, in principle, the concept of a ring-fenced portion of the S106 available funds to deliver the next stage of the Town Vitality project;

3.  Provide a note-taker for Town Team bi-monthly meetings at a cost to the Town Council.

It was RESOLVED to note.

It was RESOLVED to note.

(Pursuant to FTC held on 2.11.23 minute nr. 231/23/24 and FTC held on 7.12.23 minute nr. 270/23/24)

Members discussed various ideas for commemorating D-Day 80.

It was proposed by Councillor Peggs, seconded by Councillor Martin and RESOLVED to:

1.  Create a Working Group comprising of Councillors Martin, Peggs, Bullock, Dent and Cornwall Councillor Frank, subject to confirmation of any Member who may wish to join who are not present this evening;

2.  The Working Group are to consider how Saltash Town Council will commemorate D-Day 80 in Saltash reporting back at a Full Town Council meeting.

a.   The next scheduled meeting date Saturday 13^th January 2024 outside Bloom Hearing, Fore Street.

It was proposed by Councillor Griffiths, seconded by Councillor Martin and RESOLVED for Councillors Lennox-Boyd, Griffiths, Gillies and Bullock to attend in partnership with Saltash Healthcare Action Group.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting. 

To resolve that the public and press be re-admitted to the meeting.

None.

It was proposed by Councillor Peggs, seconded by Councillor Dent and RESOLVED to issue the following Press and Social Media releases:

1.  Meet Your Councillors in partnership with Healthcare Action Group;

2.  Healthcare Action Group stall at the Saltash Library Hub.

Thursday 1^st February 2024at 7.00pm

To Order that the Common Seal of the Council be affixed to all Deeds and    

Documents necessary to give effect to the foregoing Acts and Proceedings.

It was RESOLVED that the Common Seal of the Council be affixed to all Deeds and Documents necessary to give effect to the foregoing Acts and Proceedings.