Agenda and draft minutes

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.

Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.

None received.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

It was proposed by Councillor Bickford, seconded by Councillor Dent and RESOLVED that pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

The Chairman reminded Members that the meeting was strictly confidential and following this evening’s meeting, details of the nomination of the Freedom Award is not to be discussed in the public domain until the draft minutes are released.

Members discussed the nomination received against the criteria scrutinised and put forward by the panel.

It was proposed by Councillor Bickford, seconded by Councillor Peggs and RESOLVED:

1.      To award Robert Austin the Honorary Freedom of Saltash;

2.      That the Chairman of the Town Council personally informs Robert Austin’s wife of the award taking her lead;

3.      That the Town Clerk informs Robert Austin in writing for his formal acceptance of the award;

4.      That when Robert Austin accepts the award a Press and Social Media release be issued and presentation arrangements be put in place with his wishes;

5.      To purchase an Honorary Freedom Scroll at a cost of £846.80+VAT;

6.      To engrave a medallion at a cost of £7.50;

7.      To add Robert Austin’s name to the Town Council roll of honour board at a cost of £45;

8.      To set aside £300 to allow for potential increase in civic cost, carriage charges and cost involved in the presentation (refreshments);

9.      To allocate associated cost up to a maximum of £1,200 against budget code 6202 Civic Occasions 2023-24, funds allocated and not spent prior to year-end be vired to 2024-25 budget code;

10.   To note budget code 6202 sits within the Policy and Finance Committee, however, due to the timeframe and next P&F meeting, Members approved the associated cost under the corporate body’s ability to do so;

11.   To release the draft Extraordinary Full Council minutes upon Robert Austin’s acceptance of the award.

To resolve that the public and press be re-admitted to the meeting. 

It was proposed by Councillor Bickford, seconded by Councillor Dent and RESOLVED that the public and press be re-admitted to the meeting.

It was RESOLVED to issue a Press and Social Media release as per minute 396/23/24 point 4.

Thursday 4^th April 2024 at 7.00pm

To Order that the Common Seal of the Council be affixed to all Deeds and    

Documents necessary to give effect to the foregoing Acts and Proceedings.

It was RESOLVED that the Common Seal of the Council be affixed to all Deeds and Documents necessary to give effect to the foregoing Acts and Proceedings.