Agenda and minutes

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.

Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.

The Chairman invited Beverly Gordon to ask her question of the Town Council, as attached.

The Chairman opened the question to Members of the Town Council.

Councillor Miller noted that no complaints regarding the Town Council’s Civic Service of Remembrance had been received either through the office or via social media.

The Chairman acknowledged this but expressed the view that it would still be beneficial to review the Civic Service of Remembrance.

It was proposed by Councillor Bullock, seconded by Councillor Stoyel and RESOVLED that Saltash Town Council will consider reviewing the Town Council Civic Service of Remembrance at a future meeting.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Bullock, seconded by Councillor Mortimore and RESOLVED that the minutes of the Full Town Council Meeting held on 4 September 2025were confirmed as a true and correct record.

a.  Planning and Licensing held on 18 September;

It was RESOLVED to note. There were no recommendations.

b.  Policy and Finance held on 23 September:

It was RESOLVED to note the minutes and consider the following recommendations.

220/25/26  TO RECEIVE AMENDMENTS TO THE FOLLOWING POLICIES AND CONSIDER ANY ACTIONS:

Members agreed to receive the following items en-bloc.

a.    Grants Policy;

b.    Code of Conduct;

c.    Health and Safety Manual;

d.    Standing Orders;

e.    Scheme of Delegation

f.     Civic Handbook.

It was proposed by Councillor P Samuels, seconded by Councillor Suter and resolved to RECOMMEND approval of the proposed amendments A-F to Full Council to be held on 2 October 2025.

It was proposed by Councillor P Samuels, seconded by Councillor Miller and RESOLVED to approve the above recommendation.

a.  Property Maintenance held on  25 September;

It was RESOLVED to note. There were no recommendations.

b.  Station Property held on 29 September.

It was RESOLVED to note. There were no recommendations.

The Chairman and Deputy Chairman presented their report contained within the circulated reports pack, referring to the slides displayed on screen.  The presentation highlighted the wide range of events they had both been invited to attend, representing the Town Council in an official capacity.

It was RESOLVED to note.

Crime figures were not received for the meeting.  However, PC Cummings was in attendance and informed Members that overall crime levels had decreased in the month of September.  He noted, however, a recent increase in incidents of shoplifting and concerns regarding children taking pictures of themselves and sharing the images with others.

Councillors Miller and Bickford raised concerns regarding the illegal use of electric bikes in Saltash, and queried whether the Police would be undertaking an operation similar to that carried out in Plymouth.

PC Cummings responded that no reports of such incidents had been received in Saltash. However, Councillor Bickford referred to an incident that had occurred earlier that day, citing footage available from Tamar Bridge CCTV.

It was RESOLVED to note.

It was RESOLVED to note.

Due to no meeting having been held there was no report to be received at this evening’s meeting.

Next meeting online is to be held on 7 October 2025.

Due to no meeting having been held there was no report to be received at this evening’s meeting.

Date for the next meeting has not yet be agreed.

Due to no meeting having been held there was no report to be received at this evening’s meeting.

Next meeting is to be held on 6 October 2025.

Councillor Miller referred to the section in Councillor Cador’s report concerning the lane closure at Stoketon Cross and sought clarification on the reasons behind it.

Councillor Cador was unable to provide an update, as National Highways had not responded to his email enquiries.

Councillor Johnson informed Members that the repainting of double yellow lines at Berry Park had been assessed as a safety concern, and as such, the lines are to be reinstated.

It was RESOLVED to note.

Members discussed the report circulated within the reports pack, noting the next meeting is to be held on 8 October.

It was RESOLVED to note.

Nothing to report.

a.  To advise the receipts for August 2025;

It was RESOLVED to note.

b.  To advise the payments for August 2025;

It was RESOLVED to note.

c.   Urgent and essential works actioned by the Town Clerk under Financial Regulations.

None.

d.  To note that bank reconciliations up to 31 August 2025 were reviewed as correct by the Chairman of Policy & Finance Committee and the Town Clerk.

It was RESOLVED to note.

e.  To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Councils Financial Regulations. It was noted that there are no discrepancies to report.

It was RESOLVED to note.

The Town Clerk / Responsible Finance Officer referred Members to the report circulated within the reports pack and expressed thanks for their continued compliance throughout the year.

It was RESOLVED to note the Annual Governance and Accountability Return (AGAR) for the year ending 31 March 2025, and the display of the Town Council’s Notice of Conclusion of Audit.

(Pursuant to Policy and Finance Committee held 23.09.25 Minute no 212/25/26)

It was proposed by Councillor Bullock, seconded by Councillor Stoyel and RESOLVED to:

1.    Approve the appointment of Company A for a three-year term at an annual premium of £17,190.14 (inclusive of insurance premium tax and VAT), subject to annual increases as outlined in the policy;

2.    Approve a virement of £6,000 from General Reserves to budget code 6205 PF Insurance to cover the shortfall resulting from a higher-than-anticipated insurance premium increase;

3.    Allocate the cost of appointing Company A to budget code 6205 PF Insurance.

It was proposed by Councillor Bullock, seconded by Councillor Johns and

RESOVLED to delegate authority to the Town Clerk to sign the Beyond

Paradise Series 4 Location Agreement, thereby enabling the financial

transaction of £1,632 to proceed distributing equally across the 51

Churchtown allotment plots.

The Chairman referred Members to the Civility and Respect Pledge contained and circulated in the reports pack.

It was proposed by Councillor Bullock, seconded by Councillor P Samuels and RESOLVED to reaffirm Saltash Town Council’s commitment to the Civility and Respect Pledge and the importance to continue revisiting the pledge on a quarterly basis at Full Council meetings.

(Composition of eight members, currently one vacant seat)

It was proposed by Councillor Bullock, seconded by Councillor Ashburn and RESOLVED that Councillor Suter be appointed to the Devolution Sub Committee. 

a.  Waterfront Management and Water Transport; 

It was proposed by Councillor Stoyel, seconded by Councillor Bullock and RESOLVED that Councillor Johns be appointed to the Waterfront Management and Water Transport working group. 

b.  Community Infrastructure Levy (CIL) Application Fourth Round; 

It was proposed by Councillor Bullock, seconded by Councillor Stoyel and RESOLVED that Councillor McGaw be appointed to the Community Infrastructure Levy (CIL) Application Fourth Round working group.

c.   Christmas Lights; 

It was proposed by Councillor Stoyel, seconded by Councillor P Samuels and RESOLVED that Councillor Miller be appointed to the Christmas Lights working group.

d.  Churchtown Farm Nature Reserve. 

It was proposed by Councillor Bullock, seconded by Councillor McGaw and RESOLVED that Councillor Ashburn be appointed to the Churchtown Farm Nature Reserve working group.

Due to the meeting being cancelled there were no notes to be received.

It was proposed by Councillor Bickford, seconded by Councillor Miller and RESOLVED to continue with the Working Group, with no requirement for Officer support.

It was proposed by Councillor McGaw, seconded by Councillor Mortimore and RESOLVED to sponsor Brunel Primary School’s participation in the St Luke’sHospice Guiding Lights Art Trail, scheduled to take place in 2026, in memory of thelate Grahame O’Donoghue, at a total cost of £495 + VAT, allocated to budget code 6202 PF Civic Occasions.

The next scheduled meeting is set for Saturday, 18 October, to be held in conjunction with Saltash Market Day on Fore Street. It was agreed to invite Children’s Hospice South Westto participate in the session to help raise local awareness.

It was proposed by Councillor Bullock, seconded by Councillor Martin, and RESOLVED that CouncillorsAshburn, Bullock, Martin, and Nowlan will attend the session, with an invitation extended to Children’s Hospice South West to also take part raising local awareness.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting. 

To resolve that the public and press be re-admitted to the meeting.

It was proposed by Councillor Bullock, seconded by Councillor Ashburn and RESOLVED to issue the following Press and Social Media releases:

1.     Meet Your Councillor Session;

2.     St Luke’s Hospice Guiding Lights Trail in conjunction with Brunel Primary School.

Thursday 6 November 2025at 7.00pm

I Move to Order that the Common Seal of the Council be affixed to all Deeds and Documents necessary to give effect to the foregoing Acts and Proceedings.

It was RESOLVED to Move to Order that the Common Seal of the Council be affixed to all Deeds and Documents necessary to give effect to the foregoing Acts and Proceedings.