Agenda and draft minutes

It was proposed by Councillor Martin, seconded by Councillor Foster to nominate Councillor Martin.

No further nominations were received.

Following a vote it was RESOLVED to appoint Councillor Martin as Chairman.

Councillor Martin in the Chair.

It was proposed by Councillor Dent, seconded by Councillor Stoyel to nominate Councillor Peggs.

No further nominations were received.

Following a vote it was RESOLVED to appoint Councillor Peggs as Vice Chairman.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Martin, seconded by Councillor Miller and RESOLVED that the minutes of the Extraordinary Personnel Committee Meeting held on 12April 2024 were confirmed as a true and correct record.

The Town Clerk explained that the budget statement format had been amended to offer clarity and simplicity and that the staff training, salaries and contingency budget codes have now been transferred to the Personnel Committee budget statement. 

It was RESOLVED to note.

Nothing to report.

Nothing to report.

The Town Clerk informed Members that Saltash Town Council’s payroll will be undertaken in-house at the end of June and Rosevale Accountants appointment will be terminated as agreed.

It was RESOLVED to note.

It was proposed by Councillor Dent, seconded by Councillor Stoyel and RESOLVED to approve a change in date for December’s payroll from 27 December to 20 December 2024 due to the Christmas shutdown.

a.  Training Attended;

It was RESOLVED to note.

b.  Training Requests;

Nothing to report.

a.  Protocol for Member Officer Relations;

It was proposed by Councillor Martin, seconded by Councillor Stoyel and resolved to RECOMMEND to Full Council to approve and adopt the Protocol for Member Officer Relations Policy (as attached).

Councillor Foster left the meeting.

b.  Recruitment and Selection;

It was proposed by Councillor Martin, seconded by Councillor Dent and resolved to RECOMMEND to Full Council to approve and adopt the Recruitment and Selection Policy (as attached).

Councillor Foster returned to the meeting.

c.   Employee Dress Code.

It was proposed by Councillor Foster, seconded by Councillor Peggs and resolved to RECOMMEND to Full Council to approve and adopt the amendments to the existing Employee Dress Code Policy (as attached).

a.  Office Manager / Assistant to the Town Clerk;

The Town Clerk informed Members of the lack of candidates received from the agency that meet the criteria.  The Town Clerk is to review other agencies.

It was RESOLVED to note.

b.  Development and Engagement Manager;

The Town Clerk informed Members that the applications received did not meet the criteria of the role.

It was proposed by Councillor Martin, seconded by Councillor Peggs and RESOLVED to;

1.    Delegate to the Town Clerk to advertise the role with CALC (free of charge), Town Council notice boards, website and social media and on Indeed for a period of two weeks;

2.    Delegate spend to the Town Clerk up to a maximum of £500 to advertise on Indeed allocated to budget code 6701 EMF Staff Recruitment.

c.   Communications and Engagement Officer.

The Town Clerk informed Members interviews are due to take place on 12 July.

It was RESOLVED to note.

Councillor Foster declared an interest in the next agenda item and left the meeting.

(Pursuant to Personnel held on 29.02.24 minute nr 91/23/24)

It was proposed by Councillor Martin, seconded by Councillor Stoyel and resolved to RECOMMEND to Full Council to appoint Councillor Foster to represent the Town Council as the Town Crier as required with no remuneration.

Councillor Foster was invited and returned to the meeting.

To resolve that the public and press be re-admitted to the meeting. 

It was proposed by Councillor Martin, seconded by Councillor Foster and RESOLVED that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted and in accordance with Saltash Town Council Standing Orders and Terms of Reference.

The Chairman informed Members that the meeting is now in Part Two.

The Chairman reminded Members that items discussed are of the strictest confidence and must not be discussed or shared with others.

The Chairman asked Members to refrain from taking notes in part two confidential session, reports have been provided.

All Members are subject to GDPR, Data Protection Regulations and the Code of Conduct.

Members noted the Chairman’s statement.

It was proposed by Councillor Miller, seconded by Councillor Martin and RESOLVED to make an amendment to the private and confidential minutes of the Extraordinary Personnel Committee Meeting held on 12 April 2024.

It was proposed by Councillor Peggs, seconded by Councillor Foster and RESOLVED that the private and confidential minutes of the Extraordinary Personnel Committee Meeting held on 12 April 2024 were confirmed as a true and correct record.

It was RESOLVED to note the staffing report received from the Town Clerk.

None.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted and in accordance with Saltash Town Council Standing Orders and Terms of Reference.

Chairman to confirm the Personnel Meeting is now in Part Two.

Members are reminded that items discussed are of the strictest confidence and must not be discussed or shared with others.

Members are to refrain from taking notes in part two confidential session and to refer to the private and confidential reports provided.

All Members are subject to GDPR, Data Protection Regulations and the Code of Conduct.

It was proposed by Councillor Martin, seconded by Councillor Foster and RESOLVED that the public and press be re-admitted to the meeting.

None.