Agenda and minutes

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Martin, seconded by Councillor Stoyel and RESOLVED that the minutes of the Personnel Meeting held on 27 February 2025 were confirmed as a true and correct record.

It was RESOLVED to note the Communication and Engagement Officer’s resignation and that the role is currently being advertised.

To resolve that the public and press be re-admitted to the meeting. 

It was proposed by Councillor Martin, seconded by Councillor Dent and RESOLVED that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted and in accordance with Saltash Town Council Standing Orders and Terms of Reference.

The Chairman informed Members that the meeting is now in Part Two.

The Chairman reminded Members that items discussed are of the strictest confidence and must not be discussed or shared with others.

The Chairman asked Members to refrain from taking notes in part two confidential session, reports have been provided.

All Members are subject to GDPR, Data Protection Regulations and the Code of Conduct.

Members noted the Chairman’s statement.

It was proposed by Councillor Martin, seconded by Councillor Stoyel and resolved to RECOMMEND to Full Council held on 3 April 2025 to:

1.  Revert the Responsible Finance Officer (RFO) role to the Town Clerk post;

2.  Update the Town Clerk job description to encompass the responsibilities of the RFO (as attached);

3.  Revert the Finance Officer / RFO role to Finance Officer role only;

4.  Update the Finance Officer job description to encompass the responsibilities of the Finance Officer only (as attached);

5.  Update the Town Council Organisation Structure (as attached) to reflect the changes that were originally agreed by the Personnel Committee under the Private and Confidential session.

It was proposed by Councillor Martin, seconded by Councillor Stoyel and RESOLVED to:

1.    Issue Private and Confidential HR letters to the Town Clerk / RFO and Finance Officer subject to Full Council approval to the above recommendation (P&C letter retained for internal auditor check);

2.    Provide the Town Clerk external support to fulfil the responsibilities of the Responsible Finance Officer as necessary reporting back to the Personnel Committee;

3.    Work within budget code 6694 PF EMF Staff Contingency.

It was RESOLVED to note the rest of the Town Clerk’s staffing report.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted and in accordance with Saltash Town Council Standing Orders and Terms of Reference.

Chairman to confirm the Personnel Meeting is now in Part Two.

Members are reminded that items discussed are of the strictest confidence and must not be discussed or shared with others.

Members are to refrain from taking notes in part two confidential session and to refer to the private and confidential reports provided.

All Members are subject to GDPR, Data Protection Regulations and the Code of Conduct.

It was proposed by Councillor Martin, seconded by Councillor Stoyel and RESOLVED that the public and press be re-admitted to the meeting.