Agenda and draft minutes
PDF 163 KBVenue: Guildhall
| No. | Item | |||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
To elect a Chairman. Minutes: It was proposed by Councillor Bickford, seconded by Councillor B Samuels to nominate Councillor Miller.
No further nominations were received.
Following a vote it was RESOLVED to appoint Councillor Miller as Chairman.
Councillor Miller in the Chair. |
||||||||||||||||
|
To elect a Vice Chairman. Minutes: It was proposed by Councillor Miller, seconded by Councillor Bickford to nominate Councillor P Samuels.
No further nominations were received.
Following a vote it was RESOLVED to appoint Councillor P Samuels as Vice Chairman. |
||||||||||||||||
|
Health and Safety Announcements. Minutes: The Chairman informed those present of the actions required in the event of a fire or emergency. |
||||||||||||||||
|
Declarations of Interest: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.
b. The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration. Minutes: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.
b. The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.
None. |
||||||||||||||||
|
Public Questions - A 15-minute period when members of the public may ask questions of the Town Council. Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.
Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting. Minutes: None received. |
||||||||||||||||
|
Minutes: Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.
The Town Clerk advised that minute number 178/23/24 required an amendment.
It was proposed by Councillor Miller, seconded by Councillor P Samuels and RESOLVED to amend the recommendation from the Personnel Committee in minute number 178/23/24 relating to the processing of payroll by Rosevale Accountants at a cost of £12 + VAT per employee to £12.50 + VAT per employee.
It was proposed by Councillor P Samuels, seconded by Councillor Miller and RESOLVED that the minutes of the Policy and Finance Committee held on 12March 2024 were confirmed as a true and correct record. |
||||||||||||||||
|
To note that all accounts and bank accounts are reconciled up to March 2024. Minutes: It was RESOLVED to note. |
||||||||||||||||
|
To note that petty cash is reconciled up to April 2024. Minutes: It was RESOLVED to note. |
||||||||||||||||
|
To receive and note a report on VAT. Minutes: It was RESOLVED to note. |
||||||||||||||||
|
To receive a report on investments and consider any actions and associated expenditure. Minutes: It was RESOLVED to note. |
||||||||||||||||
|
To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Councils Financial Regulations. There are no discrepancies to report. Minutes: It was RESOLVED to note. |
||||||||||||||||
|
Additional documents:
Minutes: It was RESOLVED to note. |
||||||||||||||||
|
Additional documents: Minutes: It was RESOLVED to note. |
||||||||||||||||
|
To receive a report on insurance claims and consider any actions and associated expenditure. Minutes: Nothing to report. |
||||||||||||||||
|
To receive the Town Clerks report on delegated authority to spend and consider any actions and associated expenditure. Minutes: Nothing to report. |
||||||||||||||||
|
To consider Risk Management reports as may be received. Minutes: Nothing to report. |
||||||||||||||||
|
Additional documents:
Minutes: It was proposed by Councillor Gillies, seconded by Councillor Bickford and resolved to RECOMMEND the Saltash Town Council Draft Brand Guidelines and Appendices (as attached) to Full Council to be held on 5th June 2024. |
||||||||||||||||
|
Additional documents: Minutes: It was proposed by Councillor Dent, seconded by Councillor Peggs and RESOLVED to note the report and that the Delivery of Professional Youth Work in Saltash 2024-25 be awarded to:
Livewire £29,534.50
The Core £29,534.50
subject to insurance renewal documents being received from Livewire prior to releasing the first payment |
||||||||||||||||
|
Minutes: It was RESOLVED to note. |
||||||||||||||||
|
To consider Festival Fund applications: Additional documents:
Minutes: a. FF122 Songs and Shanties Festival
It was proposed by Councillor B Samuels, seconded by Councillor Peggs and RESOLVED to award £975.
b. FF123 Tincombe Tea Party
It was proposed by Councillor Miller, seconded by Councillor Dent and RESOLVED to award £615.
Councillor Bickford advised that the dates for Saltash Regatta are July 13th and 14th and not as on the festival fund application. He declared an interest in the next item and left the meeting.
c. FF124 Saltash Regatta
It was proposed by Councillor B Samuels, seconded by Councillor Bullock and RESOLVED to award £4,998.22.
Councillor Bickford was invited and re-joined the meeting.
|
||||||||||||||||
|
To consider Community Chest Applications: Minutes: a. CC271 Saltash Bowls Club
It was proposed by Councillor P Samuels, seconded by Councillor Peggs and RESOLVED to award £1,000. |
||||||||||||||||
|
To receive reports on funding awarded and consider any actions and associated expenditure. Additional documents: Minutes: Councillor Lennox-Boyd declared an interest in the next item and left the meeting.
a. CC269 Saltash Football Club (Pursuant to Policy and Finance Committee held on 12.03.2023 minute nr. 181/23/24)
It was proposed by Councillor Dent, seconded by Councillor P Samuels and RESOLVED to note the report updating the commencement of the project and to receive the final project report at the next meeting of the Policy and Finance Committee on 9 July 2024.
Councillor Lennox-Boyd was invited and re-joined the meeting.
b. FF120 Saltash Music, Speech and Drama Festival
It was RESOLVED to note.
|
||||||||||||||||
|
To receive and note the revised constitution from Saltash Youth Network. Minutes: It was RESOLVED to note. |
||||||||||||||||
|
To receive reports from Working Groups and Outside Bodies: Minutes: a. Neighbourhood Plan Steering Group
Nothing to report.
b. Saltash Team for Youth
Nothing to report. The next meeting will be held on 28 June 2024.
c. Section 106 Panel
It was RESOLVED to note. |
||||||||||||||||
|
Public Bodies (Admission to Meetings) Act 1960: To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. Minutes: To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. |
||||||||||||||||
|
To consider any items referred from the main part of the agenda. Minutes: None. |
||||||||||||||||
|
Public Bodies (Admission to Meetings) Act 1960: To resolve that the public and press be re-admitted to the meeting. Minutes: To resolve that the public and press be re-admitted to the meeting. |
||||||||||||||||
|
To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting. Minutes: It was proposed by Councillor P Samuels, seconded by Councillor Lennox-Boyd and RESOLVED to issue the following Press and Social Media releases:
1. Delivery of Professional Youth Work 2024-25 grant award.
2. Community Chest and Festival Fund grant awards. |