Agenda

Policy and Finance Committee - Tuesday 12th May 2026 6.30 pm

Venue: Guildhall

Items
No.	Item
1.	To elect a Chair. (Written Ballot)
2.	To elect a Vice Chair. (Written Ballot)
3.	Health and Safety Announcements.
4.	Apologies.
5.	Declarations of Interest: PDF 1 MB a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting. b. The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration. Additional documents: Declaration of minutes McCaw , item 5. PDF 408 KB
6.	Public Questions - A 15-minute period when members of the public may ask questions of the Town Council. Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than three working days before the meeting. Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.
7.	To receive and approve the minutes of the Policy and Finance Committee held on 10 March 2026 as a true and correct record. PDF 251 KB
8.	To receive a recommendation from Town Vision and consider any actions. PDF 291 KB Additional documents: 8. APPENDIX A 2026 Deliverables P&F , item 8. PDF 115 KB
9.	To review the Policy and Finance Business Plan Deliverables and consider any actions and associated expenditure. PDF 179 KB Additional documents: 9. 2026 Deliverables P&F-draft , item 9. PDF 119 KB
10.	To note that all accounts and bank accounts are reconciled up to March 2026.
11.	To note that petty cash is reconciled up to April 2026.
12.	To receive and note a report on VAT. PDF 182 KB
13.	To receive a report on investments and consider any actions and associated expenditure. PDF 209 KB
14.	To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Councils Financial Regulations. There are no discrepancies to report.
15.	To receive the current STC Committee budget statements and consider any actions and associated expenditure. PDF 194 KB Additional documents: 15. Burial Authority Budget - March 2026 , item 15. PDF 54 KB 15. Burial Board Budget - March 2026 , item 15. PDF 338 KB 15. Guildhall Budget - March 2026 , item 15. PDF 53 KB 15. Library Budget - March 2026 , item 15. PDF 54 KB 15. Maurice Huggins Budget - March 2026 , item 15. PDF 52 KB There are a further 5 documents.View the full list of documents for item 15.
16.	To receive a report from the Finance Officer and consider any actions and associated expenditure. PDF 271 KB Additional documents: 16. Finance Officer report Appendix A , item 16. PDF 199 KB 16. Finance Officer report Appendix B , item 16. PDF 43 KB
17.	To receive a report on insurance claims and consider any actions and associated expenditure. PDF 190 KB
18.	To consider Risk Management reports as may be received. PDF 217 KB Additional documents: 18. H&S Quote , item 18. PDF 83 KB
19.	To consider a Community Chest application from Saltash United Juniors and consider any actions and associated expenditure. PDF 209 KB Additional documents: 19. CC292 Saltash Utd Juniors_redacted , item 19. PDF 11 MB
20.	To consider a Festival Fund application from Tincombe Tea Party and consider any actions and associated expenditure. PDF 196 KB Additional documents: 20. FF134 Tincombe Tea Party Pack_redacted , item 20. PDF 1 MB
21.	To receive a report on the Grants Policy and consider any actions and associated expenditure. PDF 225 KB
22.	To receive a report from Music Speech and Drama Festival Funding and consider any actions and associated expenditure. PDF 331 KB Additional documents: 22. Appendix A MSD Festival report , item 22. PDF 225 KB
23.	To receive a report on the Town Council civic regalia and consider any actions and associated expenditure. PDF 407 KB Additional documents: 23. Company A Deputy Mayor hat , item 23. PDF 131 KB 23. QUOTE Saltash Town Council Town Clerks Robe , item 23. PDF 133 KB
24.	To receive a draft agreement between the Town Council and Saltash Youth Network and consider any actions and associated expenditure. PDF 194 KB Additional documents: 24. APPENDIX DRAFT Saltash Youth Network - Funding Agreement , item 24. PDF 320 KB
25.	To receive an invitation from The Core and consider any actions. PDF 181 KB Additional documents: grub club afternoon tea menu , item 25. PDF 381 KB
26.	To receive a report on the Town Council stall at the May Fair and consider any actions and associated expenditure. PDF 407 KB Additional documents: 26. Library Report - May Fair , item 26. PDF 234 KB
27.	To receive reports from Working Groups and Outside Bodies:
27a	Neighbourhood Plan Steering Group.
27b	Saltash Team For Youth.
27c	Section 106 Panel.

28.	Public Bodies (Admission to Meetings) Act 1960: To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

29.	To consider any items referred from the main part of the agenda.

30.	Public Bodies (Admission to Meetings) Act 1960: To resolve that the public and press be re-admitted to the meeting.

31.	To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting.