Agenda

Policy and Finance Committee - Tuesday 22nd September 2026 6.30 pm

Venue: Guildhall

Items
No.	Item
1.	Civility and Respect Pledge Reminder. The Town Council has adopted the Civility and Respect Pledge. Members are reminded of their obligations under the Code of Conduct. Debate is to be respectful, focused on the issues, and conducted in accordance with the Code of Conduct.
2.	Health and Safety Announcements.
3.	Apologies.
4.	Declarations of Interest: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting. b. The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.
5.	Public Questions - A 15-minute period when members of the public may ask questions of the Town Council. Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than three working days before the meeting. Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.
6.	To receive and approve the minutes of the Policy and Finance Committee held on 7 July 2026 as a true and correct record. PDF 250 KB
7.	To review the Policy and Finance Business Plan Deliverables and consider any actions and associated expenditure; PDF 109 KB
8.	To note that all accounts and bank accounts are reconciled up to August 2026.
9.	To note that petty cash is reconciled up to August 2026.
10.	To receive and note a report on VAT. PDF 183 KB
11.	To receive a report on investments and consider any actions and associated expenditure. PDF 194 KB
12.	To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Councils Financial Regulations. There are no discrepancies to report.
13.	To receive the current STC Committee budget statements and consider any actions and associated expenditure. PDF 65 KB Additional documents: 13. Burial Authority - July 2026 , item 13. PDF 292 KB 13. Burial Board Budget - July 2026 , item 13. PDF 47 KB 13. Guildhall Budget - July 2026 , item 13. PDF 50 KB 13. Library - July 2026 , item 13. PDF 53 KB 13. Maurice Huggins Budget - July 2026 , item 13. PDF 49 KB There are a further 4 documents.View the full list of documents for item 13.
14.	To receive a report on investments and consider any actions and associated expenditure. PDF 253 KB
15.	To receive a report on insurance claims and consider any actions and associated expenditure. PDF 182 KB
16.	To receive the Town Council main insurance policy renewal and consider any actions and associated expenditure. PDF 193 KB
17.	To consider Risk Management reports as may be received.
18.	To receive an updated report on Democratic Services Software and consider any actions and associated expenditure. PDF 205 KB (Pursuant to P&F held on 7.7.26 minute nr. 49/26/27) Additional documents: 18. APPENDIX A GM-O40UUI WP , item 18. PDF 255 KB
19.	To consider a Community Chest application from Saltash Amateur Boxing Club and consider any actions and associated expenditure. PDF 195 KB Additional documents: 18. CC296 Saltash Amateur Boxing Club application_redacted , item 19. PDF 11 MB
20.	To consider a Festival Fund application from Saltash Christmas Festival and consider any actions and associated expenditure. PDF 187 KB Additional documents: FF134 Christmas Festival application pack_redacted , item 20. PDF 9 MB
21.	To receive reports on Town Council Grant Funding and consider any actions and associated expenditure.
21a	CC290 Tamar Trotters; PDF 201 KB
21b	FF132 Saltash May Fair; PDF 812 KB
21c	FF133 Regatta. PDF 1015 KB
22.	To receive and note Saltash Youth Network meeting notes. PDF 220 KB
23.	To receive and note quarterly reports for the Commissioning of Professional Youth Work in Saltash:
23a	Livewire; PDF 2 MB
23b	The Core. PDF 401 KB
24.	To receive reports from Working Groups and Outside Bodies:
24a	Saltash Team For Youth.
24b	Section 106 Panel.

25.	Public Bodies (Admission to Meetings) Act 1960: To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

26.	To consider any items referred from the main part of the agenda.

27.	Public Bodies (Admission to Meetings) Act 1960: To resolve that the public and press be re-admitted to the meeting.

28.	To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting.