Agenda

Policy and Finance Committee - Tuesday 13th September 2022 6.30 pm, POSTPONED

Venue: Guildhall

Items
No. Item

1.

Health and Safety Announcements.

2.

Apologies.

3.

Declarations of Interest:

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

4.

Questions - A 15-minute period when members of the public may ask questions of Members of the Council.

Please note: Any member of the public requiring to put a question to the Town Council must do so by 12 noon the day before the meeting.

 

5.

To receive and approve the minutes of the Policy and Finance Committee held on 12th July 2022 and the Extraordinary Policy and Finance Committee held on 16th August 2022 as a true and correct record. pdf icon PDF 244 KB

Additional documents:

6.

All accounts and bank accounts reconciled up to 31st July 2022.

7.

Petty cash reconciled up to 31st July 2022. pdf icon PDF 155 KB

8.

To receive a report on VAT. pdf icon PDF 97 KB

9.

To receive a report on investments. pdf icon PDF 249 KB

10.

To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Councils Financial Regulations. It was noted that there are no discrepancies to report.

11.

To receive and note the Town Council Concluded Annual Governance and Accountability Return for the year ended 31st March 2022. pdf icon PDF 730 KB

12.

To receive the current STC and Committee budget statements. pdf icon PDF 204 KB

Additional documents:

13.

To receive, consider and approve recommendations from the Personnel Committee held on Thursday 26th May 2022 and the Extraordinary Personnel Committee meeting held on Monday 6th June 2022. pdf icon PDF 186 KB

14.

To receive a report from the Finance Officer. pdf icon PDF 233 KB

15.

To receive the Town Council Insurance Policy Renewal and consider any actions and associated expenditure. pdf icon PDF 261 KB

16.

To receive a report on Delegated Authority and consider any actions and associated expenditure. pdf icon PDF 7 KB

17.

The Town Clerks report on delegated authority to spend.

18.

To consider Risk Management reports as may be received.

19.

To receive a brief overview on the Community Infrastructure Levy and consider any actions and associated expenditure.

20.

To consider Community Chest applications: pdf icon PDF 63 KB

Application Number

Organisation

Amount Requested

CC262

Saltash Bowls Club

£650.00

 

CC263

Tamar Tolls Action Group

 

£954.29

CC264

Friends of Summerfields Pack

£1000.00

 

 

Additional documents:

21.

To receive and note a report from Saltash Sailing Club on funding awarded. pdf icon PDF 3 MB

22.

To receive and consider recommending the amendments to the Grants Policy to Full Council. pdf icon PDF 684 KB

23.

To receive and note a report from Saltash Youth Organisations:

23a

Livewire; pdf icon PDF 195 KB

23b

The Core;

23c

Junkyard Skatepark.

24.

To receive reports from Working Groups and Outside Bodies:

24a

Neighbourhood Plan Steering Group - No Report.

24b

Saltash Team For Youth - No Report.

24c

Section 106 Panel - No Report.

25.

Public Bodies (Admission to Meetings) Act 1960:

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

26.

To consider any items referred from the main part of the agenda.

27.

Public Bodies (Admission to Meetings) Act 1960:

To resolve that the public and press be re-admitted to the meeting.

28.

To consider urgent non-financial items at the discretion of the Chairman.

29.

To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting.