Agenda

Policy and Finance Committee - Tuesday 11th November 2025 6.30 pm

Venue: Guildhall

Items
No.	Item
1.	Health and Safety Announcements.
2.	Apologies.
3.	Declarations of Interest: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting. b. The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.
4.	Public Questions - A 15-minute period when members of the public may ask questions of the Town Council. Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting. Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.
5.	To receive and approve the minutes of the Policy and Finance Committee held on 23 September 2025 as a true and correct record. PDF 291 KB
6.	To review the Policy and Finance Business Plan Deliverables and consider any actions and associated expenditure. PDF 1 MB Additional documents: 6. Deliverables , item 6. PDF 156 KB
6a	Quarter Two for the year 2025/25;
6b	Quarter Three for the year 2025/26.
7.	To note that all accounts and bank accounts are reconciled up to September 2025.
8.	To note that petty cash is reconciled up to October 2025.
9.	To receive and note a report on VAT. PDF 181 KB
10.	To receive the Town Council VAT partial exemption calculation for the financial year 2024-25 and consider any actions and associated expenditure. PDF 187 KB (Pursuant to P&F held on 23.09.25 minute nr. 206/25/26) Additional documents: Appendix A VAT Partial Exemption calculations 2024-25 , item 10. PDF 269 KB
11.	To receive and note the Interim Internal Audit Report for the year ended 31 March 2026. PDF 493 KB
12.	To receive and note a report on investments and consider any actions and associated expenditure. PDF 193 KB
13.	To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Councils Financial Regulations. There are no discrepancies to report.
14.	To receive the current STC Committee budget statements and consider any actions and associated expenditure. PDF 88 KB Additional documents: Overall Summary Budget - September 25 , item 14. PDF 275 KB Burial Authority - September 25 , item 14. PDF 313 KB Burial Board Budget - September 25 , item 14. PDF 240 KB Guildhall Budget - September 25 , item 14. PDF 292 KB Library Budget - September 25 , item 14. PDF 377 KB There are a further 5 documents.View the full list of documents for item 14.
15.	To receive a report from the Finance Officer and consider any actions and associated expenditure. PDF 243 KB
16.	To receive and note a report on the Town Council's Property Valuation. PDF 208 KB Additional documents: 16. APPENDIX A Property Valuation Specification , item 16. PDF 246 KB 16. APPENDIX B To receive a report on the Town Council's Property Valuation , item 16. PDF 543 KB
17.	To receive a report on Civica Modern.Gov and consider any actions and associated expenditure. PDF 198 KB Additional documents: 17. APPENDIX A Saltash 5-yr renewal with Cloud Upgrade, Hub & Ext. Auth , item 17. PDF 237 KB
18.	To receive a report on the Town Council phone infrastructure and consider any actions and associated expenditure. PDF 253 KB Additional documents: 18. APPENDIX A Email Efficient Comms , item 18. PDF 313 KB 18. APPENDIX B Wildix system costings , item 18. PDF 329 KB
19.	To set the Policy and Finance budget for the year 2026/27 recommending to the Extraordinary Policy and Finance Committee meeting to be held on 25 November 2025. PDF 490 KB
20.	To consider Risk Management reports as may be received.
21.	To consider a Community Chest application from Oaklands Community Centre CC285. PDF 188 KB Additional documents: Statement , item 21. PDF 3 MB CC285 Oaklands Community Centre pack_redacted , item 21. PDF 5 MB
22.	To receive a report on funding awarded to Saltash Regatta FF127 and consider any actions and associated expenditure. PDF 35 KB
23.	To receive a report on Town Council policies and processes and consider any actions and associated expenditure. PDF 183 KB
24.	To receive amendments to the Hire of Town Council Premises and Events policy and consider any actions. PDF 185 KB Additional documents: 24. APPENDIX A EXISTING - Guildhall Booking Form and Regulations , item 24. PDF 213 KB 24. APPENDIX A EXISTING - Hire of Town Council Premises and Events , item 24. PDF 198 KB 24. APPENDIX B DRAFT Hire of Town Council Premises and Events Policy , item 24. PDF 331 KB 24. APPENDIX C DRAFT Booking Form , item 24. PDF 326 KB 24. APPENDIX D Terms and Conditions of Hire , item 24. PDF 136 KB
25.	To receive a report on the Town Council Precept leaflet for the year 2026/27 and consider any actions and associated expenditure. PDF 230 KB Additional documents: 25. APPENDIX 1 - Precept Leaflet Designs , item 25. PDF 499 KB
26.	To receive and note quarterly reports for the Commissioning of Professional Youth Work in Saltash:
26a	Livewire; PDF 365 KB
26b	The Core. PDF 196 KB
27.	To receive reports from Working Groups and Outside Bodies:
27a	Neighbourhood Plan Steering Group;
27b	Saltash Team For Youth; PDF 31 KB
27c	Section 106 Panel.

28.	Public Bodies (Admission to Meetings) Act 1960: To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

29.	To consider any items referred from the main part of the agenda.

30.	Public Bodies (Admission to Meetings) Act 1960: To resolve that the public and press be re-admitted to the meeting.

31.	To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting.