Agenda and minutes
PDF 266 KBVenue: Guildhall
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Health and Safety Announcements. Minutes: The Chairman informed those present of the actions required in the event of a fire or emergency. |
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Declarations of Interest: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.
b. Acting Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration. Minutes: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.
b. Acting Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.
To award a dispensation to Saltash Town Council Members to allow agenda item 15b Application Number FF108 to be discussed and participate in any vote, or further vote taken on that business by Saltash Town Council.
Without the dispensation the number of persons unable to participate in the transaction of business would be so great as to impede the transaction of the business.
It was proposed by Councillor Miller, seconded by Councillor Yates and RESOLVED to approve a dispensation be granted to Saltash Town Council Members for this meeting only to allow agenda item 15b Application Number FF108 to be discussed and participate in any vote, or further vote taken on that business by Saltash Town Council.
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Questions - A 15-minute period when members of the public may ask questions of Members of the Council. Please note: Any member of the public requiring to put a question to the Council must do so 24 hours prior to the meeting by writing or email. Minutes: None. |
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Additional documents: Minutes: Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.
It was proposed by Councillor Miller, seconded by Councillor Yates and RESOLVED that the minutes of the Policy and Finance Committee held on Tuesday 11th January 2022 were confirmed as a true and correct record.
It was proposed by Councillor Miller, seconded by Councillor Yates and RESOLVED that the minutes of the Extraordinary Policy and Finance Meeting held on Tuesday 22nd February 2022 were confirmed as a true and correct record. |
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All accounts and bank accounts reconciled up to 31st January 2022 Minutes: It was RESOLVED to note. |
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Petty cash reconciled up to 31st January 2022. Minutes: It was RESOLVED to note. |
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To receive a report on VAT. Minutes: It was RESOLVED to note. |
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To receive a report on investments. Minutes: It was proposed by Councillor Miller, seconded by Councillor Dent and RESOLVED to note the report on investments and approve a virement of £150,000 from Cornwall Council Instant Access Account to Barclays Active Saver to cover operational expenditure. |
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To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Councils Financial Regulations. It was noted that there are no discrepancies to report. Minutes: It was RESOLVED to note. |
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To receive the current STC and Committee budget statements. Additional documents:
Minutes: It was RESOLVED to note. |
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To receive a report from the Finance Officer. Minutes: It was RESOLVED to note the report.
It was proposed by Councillor Miller, seconded by Councillor Yates and RESOLVED to approve a virement of £1,000 from budget code 6676 Service Delivery Staff Training to budget code 6673 Service Delivery Clothing, to cover the newly appointed Service Delivery staff uniform.
It was proposed by Councillor Miller, seconded by Councillor Foster and RESOLVED to ratify the motor insurance renewal cover for the year 2022-23 at a cost of £2,527.08 allocated to budget code 6205 P&F Insurance.
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To receive the Acting Town Clerks report on delegated authority to spend. Minutes: It was proposed by Councillor Peggs, seconded by Councillor Dent and RESOLVED to approve the Acting Town Clerks delegated spend. |
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To consider Risk Management reports as may be received. Minutes: No report. |
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To consider Community Chest and Festival Fund applications: Additional documents:
Minutes: a. Community Chest:
None.
b. Festival Funds:
It was proposed by Councillor Miller, seconded by Councillor Foster and RESOLVED to award £250.00 to Cornwall International Choral Festival.
Councillor Foster declared an interest in the next agenda item and left the room.
It was proposed by Councillor Dent, seconded by Councillor Martin and RESOLVED to award £500.00 to Saltash Lions Club subject to:
1. Clarification on the arrangements in place to ensure safeguarding of children and or young people and or vulnerable people.
2. Providing quotes for the portable toilet blocks and first aid coverage.
Councillor Foster was invited and returned to the meeting.
It was proposed by Councillor Martin, seconded by Councillor Peggs and RESOLVED to award £2,976.72 to the May Fair Committee for Saltash May Fair.
It was proposed by Councillor Peggs, seconded by Councillor Stoyel and RESOLVED to award £1,500 to the May Fair Committee for the Big Jubilee Lunch on Fore Street.
The Chairman announced a 5 minute break at 7:20pm.
The Chairman continued the meeting at 7:25pm. |
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To receive and consider recommending to Full Council the following policies: Additional documents: Minutes: a. Civic Awards Policy
It was proposed by Councillor Miller, seconded by Councillor Foster and resolved to RECOMMEND to Full Town Council to be held on Thursday 7th April 2022 to adopt the amendments to the Civic Awards Policy.
b. Awarding the Freedom of the Town
It was proposed by Councillor Miller, seconded by Councillor Stoyel and resolved to RECOMMEND to Full Town Council to be held on Thursday 7th April 2022 to adopt the Awarding the Honorary Freedom of Saltash Policy.
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(Pursuant to P&F held on 13.07.21 minute nr. 54/21/22) Additional documents: Minutes: It was proposed by Councillor Bullock, seconded by Councillor Peggs and RESOLVED to approve the proposed amendments to the Delivery of Professional Youth Work in Saltash for the year 2022-23. |
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To receive reports from Professional Youth Work Organisations Additional documents: Minutes: a. Junkyard Skatepark
It was proposed by Councillor Stoyel, seconded by Councillor Martin and RESOLVED to note the report and delegate to the Acting Town Clerk to write a letter of thanks to Junkyard Skatepark for their continued support and commitment to the young people of Saltash.
b. Livewire
It was proposed by Councillor Stoyel, seconded by Councillor Martin and RESOLVED to note the report and delegate to the Acting Town Clerk to write a letter of thanks to Livewire for their continued support and commitment to the young people of Saltash. |
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To receive reports from Working Groups and Outside Bodies: Minutes: a. Neighbourhood Plan Steering Group:
Councillor Yates gave a verbal update on the Neighbourhood Plan:
1. Saltash Neighbourhood Plan Referendum for the Saltash Neighbourhood area is to be held on Thursday 17th March 2022 at various locations.
2. Leaflets are currently being distributed and available from the Guildhall and Library.
3. A number of informal events have been held in Fore Street and at the Library.
4. Join Gateway Cornwall – Saltash on Thursday 10th March 2022 at 10:30am to find out more about the Neighbourhood Plan Referendum.
b. Saltash Team for Youth:
The next Saltash Team for Youth Working Group meeting is to be held on Friday 11th March 2022, 1pm at Livewire.
c. Section 106 Panel:
No Report. |
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Public Bodies (Admission to Meetings) Act 1960: To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. Minutes: It was proposed by Councillor Miller, seconded by Councillor Dent and RESOLVED that pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.
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To consider Cornwall Council continuing to act on behalf of Saltash Town Council for any complaints received by identified persistent complainants. Minutes: It was proposed by Councillor Dent, seconded by Councillor Foster and RESOLVED to:
1. Continue to appoint Cornwall Council to act on behalf of Saltash Town Council for any complaints received by identified persistent complainants.
2. Review Saltash Town Council Unreasonable Persistent Complaints Policy to be received at the next Policy and Finance meeting. |
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Public Bodies (Admission to Meetings) Act 1960: To resolve that the public and press be re-admitted to the meeting. Minutes: It was proposed by Councillor Martin, seconded by Councillor Miller and RESOLVED that the public and press be re-admitted to the meeting. |
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To consider urgent non-financial items at the discretion of the Chairman. Minutes: None. |
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To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting. Minutes: It was proposed by Councillor Stoyel, seconded by Councillor Peggs and RESOLVED to issue the following press and social media releases:
1. To promote the Festival Fund Awards.
2. To thank Junkyard Skate Park and Livewire for their continued support and recognition of their work for the young people of Saltash. |