Agenda and draft minutes

Extraordinary, Policy and Finance Committee - Tuesday 22nd November 2022 6.30 pm

Venue: Guildhall

Items
No. Item

117/22/23

Health and Safety Announcements.

Minutes:

The Chairman informed those present of the actions required in the event of a fire or emergency.

118/22/23

Declarations of Interest:

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

Minutes:

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

None.

 

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

 

None.

119/22/23

To receive and approve the minutes of the Policy and Finance Committee held on 8th November 2022 as a true and correct record. pdf icon PDF 165 KB

Additional documents:

Minutes:

It was proposed by Councillor Miller, seconded by Councillor P Samuels and RESOLVED that the minutes of the meeting of the Policy and Finance Committee held on 8th November 2022 were confirmed as a true and correct record.

120/22/23

To receive and note the Interim Internal Audit Report for the year ended 31st March 2023. pdf icon PDF 181 KB

Minutes:

It was RESOLVED to note.

121/22/23

To receive the Town Council recommended Budgets, Virements and Nominal Codes for the year 2023/24 and consider any actions and associated expenditure. pdf icon PDF 75 KB

Additional documents:

Minutes:

The Town Clerk provided Members an overview of the budget setting process and figures presented at the meeting.

 

It was proposed by Councillor Miller, seconded by Councillor P Samuels and resolved to RECOMMEND to Full Council to be held on 1st December 2022 the Town Council Budgets, Virements and Nominal Codes for the year 2023/24 as attached.

 

 

122/22/23

To receive the Town Council recommended Fees and Charges for the year 2023/24 and consider any actions and associated expenditure. pdf icon PDF 210 KB

Additional documents:

Minutes:

It was proposed by Councillor Dent, seconded by Councillor Bullock and resolved to RECOMMEND to Full Council to be held on 1st December 2022 the Town Council Fees and Charges for the year 2023/24 as attached.

123/22/23

To receive the Town Council recommended level of contingency and consider any actions and associated expenditure. pdf icon PDF 77 KB

Minutes:

It was proposed by Councillor P Samuels, seconded by Councillor B Samuels and resolved to RECOMMEND to Full Council to be held on 1st December 2022:

 

  1. To set the Town Council level of contingency at 5.5 months for the year 2023/24;

 

  1. To vire £14,517 from General Reserves for the year 2023/24 to maintain the set level of contingency;

 

  1. A contingency figure of £599,387 for the year 2023/24.

 

 

124/22/23

To consider recommending the Town Council Precept for the year 2023/24 to Full Council to be held on 1st December 2022.

Minutes:

It was proposed by Councillor Miller, seconded by Councillor P Samuels and resolved to RECOMMEND to Full Council to be held on 1st December 2022 to set the Town Council Precept for the year 2023/24 as follows:

 

  1. A Precept of £1,307,753, an increase of 4.15%.

 

  1. £237.16 per annum for a Band D dwelling, an increase of 16p per week, 3.66%.