Agenda

Policy and Finance Committee - Tuesday 14th May 2024 6.30 pm

Venue: Guildhall

Items
No.	Item
1.	To elect a Chairman.
2.	To elect a Vice Chairman.
3.	Health and Safety Announcements.
4.	Apologies.
5.	Declarations of Interest: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting. b. The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.
6.	Public Questions - A 15-minute period when members of the public may ask questions of the Town Council. Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting. Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.
7.	To receive and approve the minutes of the Policy and Finance Committee held on 12th March 2024 as a true and correct record. PDF 256 KB
8.	To note that all accounts and bank accounts are reconciled up to March 2024.
9.	To note that petty cash is reconciled up to April 2024.
10.	To receive and note a report on VAT. PDF 42 KB
11.	To receive a report on investments and consider any actions and associated expenditure. PDF 59 KB
12.	To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Councils Financial Regulations. There are no discrepancies to report.
13.	To receive the current STC Committee budget statements and consider any actions and associated expenditure. PDF 194 KB Additional documents: Burial Authority Budget - March 24 FINAL , item 13. PDF 197 KB Burial Board Budget - March 24 FINAL , item 13. PDF 192 KB P&F Budget - March 24 FINAL , item 13. PDF 204 KB Guildhall Budget - March 24 FINAL , item 13. PDF 196 KB Services Budget - March 24 FINAL , item 13. PDF 209 KB There are a further 4 documents.View the full list of documents for item 13.
14.	To receive a report from the Finance Officer and consider any actions and associated expenditure. PDF 292 KB Additional documents: cil-guidance-for-town-and-parish-councils-final , item 14. PDF 1 MB
15.	To receive a report on insurance claims and consider any actions and associated expenditure.
16.	To receive the Town Clerks report on delegated authority to spend and consider any actions and associated expenditure.
17.	To consider Risk Management reports as may be received.
18.	To receive Saltash Town Council Draft Brand Guidelines and Appendices and consider any actions and associated expenditure. PDF 4 MB
19.	To receive a report on the Delivery of Professional Youth Work Tenders in Saltash and consider any actions and associated expenditure. PDF 145 KB Additional documents: PYW Tender Specification For The Year 2024-25 , item 19. PDF 201 KB
20.	To receive and note a report on the authorisation of the use of Town Seals and Modern Logo. PDF 36 KB
21.	To consider Festival Fund applications:
21a	FF122 Songs and Shanties Festival; PDF 4 MB
21b	FF123 Tincombe Tea Party; PDF 2 MB
21c	FF124 Saltash Regatta. PDF 650 KB
22.	To consider Community Chest Applications:
22a	CC271 Saltash Bowls Club. PDF 4 MB
23.	To receive reports on funding awarded and consider any actions and associated expenditure.
23a	CC269 Saltash Football Club PDF 197 KB (Pursuant to P&F held on 12.03.2023 minute nr. 181/23/24)
23b	FF120 Saltash Music, Speech and Drama Festival PDF 35 KB
24.	To receive and note the revised constitution from Saltash Youth Network. PDF 190 KB
25.	To receive reports from Working Groups and Outside Bodies:
25a	Neighbourhood Plan Steering Group;
25b	Saltash Team For Youth;
25c	Section 106 Panel.

26.	Public Bodies (Admission to Meetings) Act 1960: To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

27.	To consider any items referred from the main part of the agenda.

28.	Public Bodies (Admission to Meetings) Act 1960: To resolve that the public and press be re-admitted to the meeting.

29.	To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting.