Agenda and minutes

Burial Authority Committee - Tuesday 12th October 2021 6.30 pm

Venue: Guildhall

Items
No.	Item
1/21/22	Health and Safety Announcements Minutes: The Mayor informed those present of the actions required in the event of a fire or emergency.
2/21/22	To elect a Chair Minutes: It was proposed by Councillor B Samuels, seconded by Councillor P Samuels and RESOLVED to elect Councillor Dent as Chairman of the Burial Authority Committee.
3/21/22	To elect a Vice Chair Minutes: It was proposed by Councillor Dent, seconded by Councillor Peggs and RESOLVED to elect Councillor B Samuels as Vice Chairman of the Burial Authority Committee.
4/21/22	Declarations of Interest: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting. b. Locum Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration. Minutes: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting. None. b. Locum Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration. None.
5/21/22	Questions - A 15-minute period when members of the public may ask questions of Members of the Council. Please note: Any member of the public requiring to put a question to the Council must do so 24 hours prior to the meeting by writing or email. Minutes: None.
6/21/22	To receive and approve the minutes from the Burial Authority meeting held on Tuesday 6th October 2020 as a true and correct record. PDF 217 KB Minutes: Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall. It was proposed by Councillor Dent, seconded by Councillor B Samuels and RESOLVED that the minutes of the Burial Authority Committee held on Tuesday 6^th October 2020 were confirmed as a true and correct record.
7/21/22	Finance: PDF 192 KB Additional documents: Burial Authority Precept Budget 22-23 , item 7/21/22 PDF 197 KB Burial Authority Budget , item 7/21/22 PDF 199 KB Burial Authority Precept Budget 22-23 , item 7/21/22 PDF 198 KB Burial Authority Precept Fees & Charges 22-23 , item 7/21/22 PDF 192 KB Minutes: a. To receive the current Committee budget statement It was RESOLVED to note. b. To set the Burial Authority budget for the year 2022/23 Members asked when the budget 6010 BA Public Works Loan Board Repayments & Interest would come to an end. The Finance Officer advised the loan would be repaid by the year 2025. Due to a typographical error this was not reflected in the budget sheets circulated in the reports pack. Members requested £5,000.00 be transferred from budget code 6071 BA Replace Machinery & Equipment to budget code 6070 BA Churchtown Cemetery Capital Works. It was proposed by Councillor Dent, seconded by Councillor B Samuels and resolved to RECOMMEND to the Extraordinary Policy and Finance Precept Meeting to be held on Wednesday 24^th November 2021 to approve the Burial Authority Budget for the year 2022/2023 as attached. c. To set the fees and charges for 2022/23 It was proposed by Councillor Dent, seconded by Councillor P Samuels and resolved to RECOMMEND to the Extraordinary Policy and Finance Precept Meeting to be held on Wednesday 24th November 2021 to approve the Burial Authority Fees and Charges for the year 2022/2023 as attached.
8/21/22	Health & Safety. Minutes: No Report.
9/21/22	To consider Risk Management reports as may be received. Minutes: No report.
10/21/22	Correspondence. Minutes: None.
11/21/22	To receive a report from the Service Delivery Department. PDF 243 KB Minutes: Members praised the Service Delivery Team for their hard work. It was RESOLVED to note.
12/21/22	To receive a report and consider the provision and maintenance of Memorial Benches PDF 808 KB (Pursuant to P&F held on 7.09.21 minute nr. 72/21/22) Minutes: The Administration Officer briefed Members on the report received. The report outlined three options Members considered. Option 1: It was proposed by Councillor Dent, seconded by Councillor Peggs and RESOLVED to: 1. Purchase and install 6 composite benches at a total cost of £3,090.00 within budget. 2. Allocate the cost to budget code 6070 EMF Capital Works. 3. Give delegated authority to the SDM, Chairman and Vice Chairman to determine the location of the benches. Option 2: It was proposed by Councillor Dent, seconded by Councillor B Samuels and RESOLVED that the Town Council offer the purchase of a memorial plaque with inscription and installation, including maintenance, for a lease period of 10 years at a cost to the customer of £350.00. Option 3: It was RESOLVED that memorial benches are not to be installed at St Stephens Church until an incumbent vicar is appointed.
13/21/22	To receive, consider and approve the Memorial Bench application form and amendments to the Management Policy and Regulations PDF 756 KB Additional documents: CC01 - Management Policy and Regs November 2018 (updated 17.02.21.) , item 13/21/22 PDF 358 KB CC07 - Rules and Regs erection of Memorials November 2018 , item 13/21/22 PDF 201 KB Minutes: Members received and considered the Memorial Bench application form and amendments to the Town Councils Management Policy and Regulations for Churchtown Cemetery and Rules and Regulations relating to the erection of Memorials. It was proposed by Councillor Dent, seconded by Councillor B Samuels and RESOLVED to note and approve subject to an amendment to the Management Policy and Regulations to state that the Town Council will replace a rose bush like for like should it deteriorate and expire within the lease period.
14/21/22	To receive, consider and approve the Rose Bush Memorial Application Form PDF 304 KB Minutes: It was proposed by Councillor Dent, seconded by Councillor Bullock and RESOLVED to approve the Rose Bush Memorial Application Form and that the fees and charges for a rose bush are as advertised and would not be doubled if a non-Saltash resident wished to apply.
15/21/22	Public Bodies (Admission to Meetings) Act 1960: To resolve that pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. (As required or if necessary). Minutes: To resolve that pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. (As required or if necessary).
16/21/22	To consider any items referred from the main part of the agenda. Minutes: None.
17/21/22	Public Bodies (Admission to Meetings) Act 1960: To resolve that the public and press be re-admitted to the meeting. Minutes: To resolve that the public and press be re-admitted to the meeting.
18/21/22	To consider urgent non-financial items at the discretion of the Chairman. Minutes: None.
19/21/22	To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting. Minutes: It was proposed by Councillor Griffiths, seconded by Councillor Peggs and RESOLVED to issue the following Press and Social Media release: 1. Memorial Rose Bushes and Memorial Benches available upon application at Churchtown Cemetery.