Agenda and minutes

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.

Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.

None received.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Bullock, seconded by Councillor Lennox-Boyd and RESOLVED that the minutes of the Burial Authority Committee held on 29 October 2024 were confirmed as a true and correct record.

It was RESOLVED to note.

Nothing to report.

Nothing to report.

Members received the Service Delivery Department report as contained within the circulated reports pack.

The Office Manager / Assistant to the Town Clerk highlighted the main points in the report and assured members that in the absence of a Churchtown Cemetery Board, staff would still be able to assist with enquiries.

Following a discussion it was RESOLVED to note that a timeless grave plan sign was not achievable due to key points raised and detailed in the report summary.

Members received the Service Delivery Department report as contained within the circulated reports pack.

Members discussed the report in full and in particular noted that the paintwork on the Letters to Heaven Post Box at Churchtown Cemetery has now faded.

It was proposed by Councillor Dent, seconded by Councillor Lennox-Boyd and RESOLVED to:

1.  Note the report;

2.  To request that the Letters to Heaven Post Box be repainted in Wedgewood Blue and that works be undertaken in-house by the Service Delivery Team.

Members received the report as contained within the circulated reports pack.

The Office Manager / Assistant to the Town Clerk highlighted the main points in the report and informed members that the Administration Team have now commenced the Exclusive Right of Burial (EROB) and Memorial Permit Renewals. 

Members discussed the renewal process and amendments to the accompanying documents in the reports pack.

It was proposed by Councillor Dent, seconded by Councillor Bullock and RESOLVED to:

1.  Note the report;

2.  RECOMMEND to Full Council the amendments to the Churchtown Cemetery Management Policy and Regulations, the Rules and Regulations for the erection of memorials and the Churchtown Cemetery Application Forms, as attached.

To resolve that pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. (As required or if necessary).

To resolve that pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted. (As required or if necessary).

None.

To resolve that the public and press be re-admitted to the meeting.

To resolve that the public and press be re-admitted to the meeting.

It was proposed by Councillor Dent, seconded by Councillor Lennox-Boyd and RESOLVED to issue the following Press and Social Media release on completion of the work by the Service Delivery Team the Churchtown Cemetery – Letters to Heaven Post Box.