Agenda

(Recorded vote)

(The outgoing Chairman to present the Chairman’s Chain to the incoming Chairman)

(Recorded vote)

(The Chairman to present the Vice Chairman’s Chain to the incoming Vice Chairman).

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

Please note:  Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.

Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.

Please note the Business Plan Appendices can be viewed by clicking here: https://saltashtc.sharepoint.com/:x:/g/EYd2AfKZE11OvpAVY_7lwiwBka5ZEJCCkas09bcfFuxSkw

Please note the Town Council Portfolios can be viewed on the website here: https://www.saltash.gov.uk/town-council-business-plan

(Limit of Indemnity £10m)

(Limit of Indemnity £15m)

Please note the following policies can be viewed on the website here:

https://www.saltash.gov.uk/policies.php

  1.   Data Protection Criminal Records Information Policy

  2.   Data Protection Policy (Employees)

  3.   Disability Employment Policy

  4.   Employee Handbook

  5.   Provision of IT and Acceptable Use Policy

  6.   Recruitment & Selection

  7.   Equality and Diversity

  8.   Training and Development

  1.   Annual Business Continuity Plan

  2.   Annual Internal Audit and Business Risk Assessment

  3.   Annual Reserves Policy

  4.   Annual Statement on Internal Control

  5.   Annual Treasury Management Strategy

  6.   Anti Bribery Policy Statement & Anti Fraud & Corruption Strategy

  7.   Finance Schedule & Precept Plan

  8.   Local Government Pension Scheme

  9.   Receipting of Income & Banking Procedures

10.   Risk Management Plan Statement

11.   Risk Management Strategy

12.   Scheme of Delegation

13.   Financial Regulations

  1.   Acquisition or Sale of Land and Property

  2.   Allotments

  3.   Complaint Handling and Customer Behaviour

  4.   Communications Policy & Strategy

  5.   Data Retention and Disposal

  6.   Freedom of Information Policy

  7.   Grants Policy

  8.   Hire of Town Council Premises and Events

  9.   Match Funding

10.   Planning – A guide for Councillors

11.   Public Loudspeaker Policy

12.   Receiving Public Questions, Representations and Evidence at Meetings

13.   Safeguarding

14.   Social Media

15.   Standing Orders

16.   STC Seals and Logo

17.   Terms of Reference Committees and Sub-Committees

  1.   Health and Safety Manual

  1.   Home Library Service

  2.   Library Stock Management

  1.   Co-Option

  2.   Code of Conduct

  1.   Awarding the Honorary Freedom of Saltash

  2.   Civic Awards

  3.   Civic Handbook

  4.   Election of Mayor and Deputy Mayor

(Composition of six)

(Membership established by separate constitution - composition of four STC Members inclusive of the Mayor and Deputy Mayor)

(Composition of six Members.)

The Town Council recognises that a stable membership of the Committee is desirable and as such membership of the Committee should be seen as a long-term commitment.

All members of this Committee will undertake employment law training within 6 months provided by the Council subject to course availability.

(Composition of eight Members)

(Composition of eight Members)

(Composition of eight Members)

(Composition of eight Members)

(Composition of eight Members)

(Composition of seven Members)

(Composition of three Town Council Representatives)

(Composition of four Members)

(Composition of four Members)

(Composition of five Members)

(Composition of five Members with attendance and support required from the Town Clerk and Chairman due to the importance of the project)

(Composition of four Members)

(Composition of five Members including attendance from Cornwall Councillors)

(Composition of five Members)

(Composition of four Members)

(Composition of four representatives)

(Composition of four representatives)

(Composition of two representatives, Mayor and Deputy Mayor)

(Composition of three representatives, Mayor and Deputy Mayor and one Member)

(Composition of three representatives, Chairman of Town Vision and two Members)

a.  To note that Councillor Lennox-Boyd will vote upon the information before her at the meeting but in the light of subsequent information received at Cornwall Council, Councillor Lennox-Boyd may vote differently at that meeting.

b.  To note that if Councillor Lennox-Boyd wishes to recommend opposite to the Town Council’s view she will contact the Town Council by email. Considering time constraints, the Town Council will then hold an online poll of Councillors to determine whether to accept the Officer’s view or to ask for the application to be called into committee. The results of these polls will be read into the record at the next Town Council meeting. Members of the public may request, via the Clerk, to be copied into any correspondence.

c.   Applications for consideration:

PA24/02497

Mr Sunder - Asheborough House Care Centre St Stephens Road Saltash Cornwall PL12 4AP

Extension to Pavilion to form Drop-in Centre.

Ward: Essa

Date received: 25/04/24

Response date: 17/05/24

https://planning.cornwall.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=SB07Z5FGKYW00

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that the public and press be re-admitted to the meeting. 

To Order that the Common Seal of the Council be affixed to all Deeds and  Documents necessary to give effect to the foregoing Acts and Proceedings.