Agenda and minutes

The Chairman informed those present of the actions required in the event of a fire or emergency.

It was proposed by Councillor Bickford, seconded by Councillor Peggs and RESOLVED to elect Councillor Martin as Chairman of the Devolution Sub Committee.

Councillor Martin in the Chair.

It was proposed by Councillor Martin, seconded by Councillor P Samuels and RESOLVED to elect Councillor Bullock as Vice Chairman of the Devolution Sub Committee.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please note: Any member of the public requiring to put a question to the Town Council must do so by 12 noon the day before the meeting.

None.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Martin, seconded by Councillor Bullock and RESOLVED to amend minutes 7/22/23a.4 to state Jubilee Green and 9/22/23 to state Alexandra Square Toilets.

It was proposed by Councillor Martin, seconded by Councillor Peggs and RESOLVED that the minutes of the Devolution Sub Committee held on 16^th February 2023 were confirmed as a true and correct record.

No report.

The Town Clerk briefed Members on Cornwall Council’s Licence to Occupy to allow the Town Council to continue with grounds maintenance and planting works.

The Town Clerk advised that the Licence to Occupy does not allow for installations such as trees, benches etc without Cornwall Council’s consent.

The Town Clerk added that the Town Council would remain responsible for the inspection and monitoring of any features that have either been installed or undertaken works to, over the years prior to the licence.

The Town Clerk confirmed that the supply of electricity within the boundary is Cornwall Council’s responsibility due to it being a street light serving a wider purpose.

Councillor Miller arrived and confirmed his attendance as a Councillor and joined the meeting in the public gallery.

It was proposed by Councillor B Samuels, seconded by Councillor Martin and resolved to RECOMMEND to Full Town Council to be held on Thursday 13^th April 2023;

1.  To approve the Licence to Occupy the MPG at an annual sum of £1, renewable annually;

2.  To provide delegated authority to the Town Clerk to sign the Licence to Occupy on behalf of the Town Council;

3.  To note that the Town Council’s insurance cover remains in place.

It was RESOLVED to note.

a.  Victoria Gardens - Cornwall Council Service Level Agreement; 

The Town Clerk informed Members that Cornwall Council’s Licence to Occupy is to permit the Town Council for a period of 5 months to tidy the lower lying areas (shrubs and bedding plants) at Victoria Gardens in time for Spring and the King’s Coronation celebrations in May.

It was proposed by Councillor Peggs, seconded by Councillor Gillies and resolved to RECOMMEND to Full Council to be held on Thursday 13^th April 2023;

1.  To approve the Licence to Occupy at Victoria Gardens to allow the Town Council to tidy the lower lying areas (shrubs and bedding plants) for a period of 5 months;

2.  At a sum of £1 if demanded;

3.  To provide delegated authority to the Town Clerk to sign the Licence to Occupy on behalf of the Town Council.

b.  Victoria Gardens - Cornwall Council Tree Condition Survey and Maintenance Report;

Members discussed the report received and dated January 2021 and that an updated Tree Condition Survey and Maintenance report was due to be undertaken in the following months.

It was proposed by Councillor Martin, seconded by Councillor Bullock and RESOLVED to note Cornwall Council’s Tree Condition Survey and Maintenance report dated January 2022 and to request a copy of Cornwall Council’s future survey and maintenance report.

c.   Victoria Gardens - Cornwall Council revised Heads of Terms.

The Chairman informed Members that Cornwall Council are offering Saltash Town Council a leasehold or a freehold for Victoria Gardens and the Maurice Huggins Room by way of revised Heads of Terms.

The Chairman informed Members that the Town Council’s Building Surveyor is due to undertake a Building Survey Report on Victoria Gardens only on the 20^th April 2023.

The Town Clerk advised Members await the results of the Building Survey Report and Cornwall Council’s Tree Condition Survey and Maintenance Report.

The Town Clerk informed Members that CC may take a view to add a covenant on the sale of MHG for it to be kept for community use only. Any such covenant may not permit commercial businesses to use the property.

The Town Clerk informed Members that if the Town Council wished to pursue with a freehold the general maintenance of the area could have an operational impact on the Service Delivery Team therefore the matter would need to be considered at a Personnel Committee meeting.

It was proposed by Councillor Peggs, seconded by Councillor Martin and resolved to RECOMMEND to Full Town Council to be held on Thursday 13^th April 2023;

1.    To approve Cornwall Council’s revised Heads of Terms for a freehold to Saltash Town Council at a price of £1 for the Maurice Huggins Room and Victoria Gardens;

2.    To accept Cornwall Council’s offer to provide Saltash Town Council a grant in the sum of £5,000 to undertake repairs and maintenance works to the railings;

3.    Points 1 and 2 above are subject to;

i.              The results of Cornwall Council’s Tree Condition Survey and  ...  view the full minutes text for item 28/22/23

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting.

To resolve that the public and press be re-admitted to the meeting.

None.

None.

Councillor Bickford left the meeting.