Agenda and minutes

The Chairman asked the Community Hub Team Leader to inform those present of the actions required in the event of a fire or emergency.

Councillor Martin arrived and joined the meeting.

It was proposed by Councillor Yates, seconded by Councillor Bullock and RESOLVED to appoint Councillor Dent as Chairman of the Library Sub Committee.

Councillor Dent in the Chair.

It was proposed by Councillor Dent, seconded by Councillor Peggs and RESOLVED to appoint Councillor Yates as Vice Chairman of the Library Sub Committee.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  Acting Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please note:  Any member of the public requiring to put a question to the Council must do so 24 hours prior to the meeting by writing or email.

None.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor Dent, seconded by Councillor Yates and RESOLVED that the minutes of the Library Sub Committee held on Wednesday 23^rd February 2022 were confirmed as a true and correct record.

None.

The Town Clerk brought Members attention to the following budget activity:

1.  EMF Balances brought forward for the year 2021/2022 are currently unaudited due to the year end and may alter.

2.  £21,500 has been vired from budget code 6973 EMF Loan Repayments to 6923 PWLB Loan Repayments/ Interests for 2022/23 Loan Repayment.

3.  The Town Council received £199,930 from the Public Works Loan Board on 1st April 2022 for the Library Refurbishment Works.

It was RESOLVED to note.

Members received a copy of the PWLB Fixed Equal Instalments of Principal relating to the PWLB loan Conditional Confirmation.

The Town Clerk confirmed the loan principle £200,000 minus administration fee of £70, maturity date of 1^st April 2032, the annual interest rate of 2.420%, over a period of 10 years.  EMF budget code has been setup to allocate the loan value – 6971 Saltash Library Property Refurbishment.

It was RESOLVED to note.

The CHTL briefed Members on the Library report received.

The CHTL further spoke of Hi9 Limited chatbot called – Ask Debbie. The application would enable users of the Library Service to use the online chatbot to help identify public information such as waste collection services in their area, housing benefit information and much more.

Hi9 Limited are part of a fully funded partnership in Cornwall working with People Hub and Cornwall Council and funded by the European Social Fund.

The CHTL confirmed no cost has been identified as of yet and wished for Members approval to investigate the service further.

It was proposed by Councillor Dent, seconded by Councillor Yates and RESOLVED to note the report and delegated authority to the CHTL to further investigate the ask Debbie application keeping Members informed by email.

The Chairman advised Members that Bailey Partnership are continuing with the preparation works to the tender packs.

Cllr Yates explained to Members the concept drawings for the Saltash Library Refurbishment works.

Members discussed in length the minimal revised changes to the design from the initial proposal, toilet facilities, timeframe and listed building restrictions.

It was proposed by Councillor Dent, seconded by Councillor Bullock and RESOLVED to note and approve Bailey Partnership negotiated minor changes to take account of previously identified error and omissions.

It was proposed by Councillor Dent, seconded by Councillor Yates and RESOLVED to approve Bailey Partnership to submit a pre-application advice on behalf of Saltash Town Council at a cost of £277.50 + vat to be allocated to budget code 6971 EMF Property Maintenance.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

Pursuant to Section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, it was resolved that the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting.

It wasresolved that the public and press be re-admitted to the meeting.

None.

None.