Agenda and minutes

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None.

Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.

Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.

None received.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

It was proposed by Councillor B Samuels, seconded by Councillor Brady and RESOLVED that the minutes of the Library Sub Committee held on 8 July 2025 were confirmed as a true and correct record.

It was RESOLVED to note.

Nothing to report.

Nothing to report.

Members received and reviewed the report included in the circulated pack.

Members welcomed the recommendation to extend opening hours and emphasised the importance of supporting promotional efforts to help increase footfall.

It was proposed by Councillor P Samuels, seconded by Councillor Peggs and RESOLVED to:

1.  Thank the library staff for their continued commitment to the library service especially during the absence of a CHTL;

2.  To approve the change to the Library Hub’s operational hours, with the opening time adjusted from 10:00 AM to 9:30 AM on Monday, Tuesday, Thursday, and Friday, effective 8 September 2025, with no additional cost to the Council or consultation with staff required.

Members proceeded to discuss additional points raised in the circulated report, with particular attention given to the use of the library building by commercial businesses.

It was proposed by Councillor Gillies, seconded by Councillor Brady and RESOLVED to delegate to the Finance Officer to ascertain the commercial hire charges for the Library building taking into account any vatable charges reporting to a future Library meeting for Members

Members received and reviewed the Library Sub Committee Business Plan Deliverables for Quarter Two 2025/26.

It was proposed by Councillor Brady, seconded by Councillor Peggs and RESOLVED:

1.  To approve the Town Clerk’s scores for Quarter One 2025/26;

2.  To delegate to the Town Clerk to score Quarter Two 2025/26.

Members discussed the fees and charges set by Cornwall Council for the year 2026/27.

It was proposed by Councillor Brady, seconded by Councillor P Samuels and resolved to RECOMMEND to the Services Committee to be held on 23 October 2025 to approve the Library Sub Committee Fees and Charges for the year 2026/27, as attached.

The Finance Officer worked through the budget statement for the year 2026/27 contained within the circulated reports pack.

It was proposed by Councillor Brady, seconded by Councillor P Samuels and RESOLVED:

Operating Income:

1.  Budget codes 4526 LI Library Activity Income and 4527 LI Library Vending Machines Income are not required at this stage;

Operating Expenditure:

2.  To vire unspent funds from budget code 6910 LI General Repairs and Maintenance – Library to 6971 LI EMF Saltash Library Property Refurbishment, subject to there being an unspent balance available;

3.  To vire unspent funds from budget code 6914 LI Equipment - Library to budget code 6972 EMF Library Equipment and Furniture, subject to there being an unspent balance available;

4.  To delete budget code 6680 ST LI Staff Clothing (Library) as it is no longer required;

EMF Expenditure

5.  To create a new budget code - 6976 LI EMF General repairs and maintenance for planned repairs and maintenance;

6.  To vire £930 from budget code 6974 LI EMF Library Funding to 6922 LI Library Activities for the year 2026/27;

7.  To delete budget code LI EMF Library Funding as it is no longer required.

8.  To RECOMMEND to the Services Committee to be held on 23 October 2025 to approve the budget statement for the year 2026/27, as attached.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

Pursuant to Section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, it was resolved that the public and press leave the meeting because of the confidential nature of the business to be transacted.

None.

To resolve that the public and press be re-admitted to the meeting.

It wasresolved that the public and press be re-admitted to the meeting.

It was proposed by Councillor Brady, seconded by Councillor Peggs and RESOLVED to issue the following Press and Social Media Releases:

1.  Library Hub Opening Hours;

2.  Promotion of Library Hub Services