Agenda

Library Sub Committee - Thursday 8th October 2026 6.30 pm

Venue: Library

Items
No.	Item
1.	Civility and Respect reminder.
2.	Health and Safety Announcements.
3.	Apologies.
4.	Declarations of Interest: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting. b. The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.
5.	Public Questions - A 15-minute period when members of the public may ask questions of the Town Council. Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than three working days before the meeting. Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.
6.	To receive and approve the minutes of the Library Sub Committee held on 5 March 2026 as a true and correct record. PDF 213 KB
7.	To receive the Library Sub Committee budget statement and consider any actions and associated expenditure. PDF 192 KB Additional documents: 7. Library - August 2026 , item 7. PDF 346 KB
8.	To consider Risk Management reports as may be received.
9.	To consider Health and Safety reports as may be received.
10.	To receive a report from the Community Hub Team Leader and consider any actions and associated expenditure. PDF 317 KB Additional documents: Appendix A , item 10. PDF 187 KB
11.	To receive a report on the Library Survey 2026 and consider any actions and associated expenditure. PDF 340 KB (Pursuant to Library Sub-Committee held on 18.07.2025 minute nr. 13/25/26) Additional documents: Appendix A. Visual data from survey , item 11. PDF 362 KB Appendix B. Individual survey results , item 11. PDF 402 KB
12.	To receive a report on refreshment provision and consider any actions and associated expenditure. PDF 380 KB (Pursuant to Library Sub-Committee held on 16.02.2026 minute nr.58/25/26) Additional documents: Appendix A. Jura machine spec , item 12. PDF 249 KB Appendix B. Jura W4 spec , item 12. PDF 83 KB Appendix C. Vitro spec , item 12. PDF 647 KB Appendix D. Fridges and Vending Machines with specs , item 12. PDF 692 KB
13.	To receive a report on footfall counters and consider any actions and associated expenditure. PDF 249 KB (Pursuant to Library Sub-Committee held on 16.2.2026 minute nr.53/25/26) Additional documents: Appendix A. 3D Pro 2 Camera spec , item 13. PDF 4 MB Appendix B. SOS install footfall counter , item 13. PDF 101 KB
14.	To receive a report on the Library Hub fees and charges and consider any actions and associated expenditure. PDF 411 KB Additional documents: Library hire charges Appendix A , item 14. PDF 183 KB
15.	To receive a final report on the refurbishment of the library hub and consider any actions and associated expenditure. PDF 212 KB
16.	To receive a report on Bailey Partnership final account and consider any actions and associated expenditure. PDF 245 KB Additional documents: 16. APPENDIX A Email from Bailey Partnership , item 16. PDF 164 KB 16. APPENDIX B - Saltash Library Project Management - Bailey Partnership Fee Proposal , item 16. PDF 323 KB 16. APPENDIX C Bailey Partnership Invoice SD113979 , item 16. PDF 270 KB
17.	To receive a report on the condition of office windows at Saltash Library Hub and consider any actions and associated expenditure. PDF 951 KB

18.	Public Bodies (Admission to Meetings) Act 1960: To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

19.	To consider any items referred from the main part of the agenda.

20.	Public Bodies (Admission to Meetings) Act 1960: To resolve that the public and press be re-admitted to the meeting.

21.	To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting.
22.	To note that the Library Sub Committee will be dissolved following this meeting in accordance with the Town Council's approved committee structure and governance arrangements.