Agenda

Policy and Finance Committee - Tuesday 9th July 2024 6.30 pm

Venue: Guildhall

Items
No. Item

1.

Health and Safety Announcements.

2.

Apologies.

3.

Declarations of Interest:

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

4.

Public Questions - A 15-minute period when members of the public may ask questions of the Town Council.

Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.

 

Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.

5.

To receive and approve the minutes of the Policy and Finance Committee held on 14 May 2024 as a true and correct record. pdf icon PDF 132 KB

6.

To receive and consider the Services Committee recommendations. pdf icon PDF 190 KB

7.

To note that all accounts and bank accounts are reconciled up to May 2024.

8.

To note that petty cash is reconciled up to June 2024.

9.

To receive and note a report on VAT. pdf icon PDF 228 KB

10.

To receive and note a report on investments. pdf icon PDF 71 KB

11.

To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Councils Financial Regulations. There are no discrepancies to report.

12.

To receive the current STC Committee budget statements and consider any actions and associated expenditure. pdf icon PDF 191 KB

Additional documents:

13.

To receive a report from the Finance Officer and consider any actions and associated expenditure. pdf icon PDF 132 KB

Additional documents:

14.

To receive a report on insurance claims and consider any actions and associated expenditure.

15.

To receive the Town Clerks report on delegated authority to spend and consider any actions and associated expenditure.

16.

To consider Risk Management reports as may be received.

17.

To consider Community Chest Applications:

17a

CC274 Saltash Community Shed; pdf icon PDF 3 MB

17b

CC275 Saltash United Football Club. pdf icon PDF 5 MB

18.

To consider Festival Fund Applications:

18a

FF125 Saltash Christmas Festival. pdf icon PDF 9 MB

19.

To receive reports on funding awarded and consider any actions and associated expenditure:

19a

CC269 Saltash United Football Club; pdf icon PDF 49 KB

19b

CC270 Saltash Radio; pdf icon PDF 266 KB

19c

CC271 Saltash Bowls Club; pdf icon PDF 543 KB

19d

CC272 Tamar Trotters; pdf icon PDF 349 KB

19e

FF120 Cornwall International Male Choral Festival. pdf icon PDF 231 KB

19f

FF121 May Fair pdf icon PDF 1 MB

20.

To receive amendments to the following policies and consider any actions:

20a

Financial Regulations; pdf icon PDF 346 KB

20b

Local Government Pension Scheme;

20c

Awarding the Freedom of Saltash; pdf icon PDF 422 KB

(Pursuant to Full Council held on 07.03.2024 minute nr. 370/23/24.)

20d

Civic Awards; pdf icon PDF 490 KB

20e

Grants Policy. pdf icon PDF 945 KB

21.

To receive reports from Working Groups and Outside Bodies:

21a

Neighbourhood Plan Steering Group;

21b

Section 106 Panel.

22.

Public Bodies (Admission to Meetings) Act 1960:

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

23.

To consider any items referred from the main part of the agenda.

24.

Public Bodies (Admission to Meetings) Act 1960:

To resolve that the public and press be re-admitted to the meeting.

25.

To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting.