Agenda and draft minutes

The Chairman informed those present of the actions required in the event of a fire or emergency.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

None received.

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

None received.

Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than 12 noon the day before the meeting.

Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.

None received.

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

The Chairman informed Members of two amendments required to the minutes.

Following a unanimous vote (6 in favour, 0 against, 0 abstentions), it was proposed by Councillor B Samuels, seconded by Councillor Peggs and RESOLVED:

1.  To amend the ‘Present at Meeting’ section of the minutes by moving Councillor S Martin to the ‘Apologies’ section.

2.  That minute 58/25/26 be amended to reflect the correct spelling of Councillor B. Samuels’ name.

Following a unanimous vote (6 in favour, 0 against, 0 abstentions), it was proposed by Councillor B Samuels, seconded by Councillor Gillies and RESOLVED that the minutes of the Library Sub Committee held on 16 February 2026 were confirmed as a true and correct record.

The Chairman provided an overview of the Finance Officers recommendations contained within the circulated reports pack.

Following a unanimous vote (6 in favour, 0 against, 0 abstained), it was proposed by Councillor B Samuels, seconded by Councillor Peggs and RESOLVED to vire £10,000 from budget code 6971 EMF Saltash Library Property Refurbishment to budget code 6918 EMF Legal and Professional Fees to keep the budget within the spend limit.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

Following a unanimous vote (6 in favour, 0 against, 0 abstentions), it was proposed by Councillor B Samuels, seconded by Councillor Bullock and RESOLVED that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

The Chairman informed Members that the meeting is now in Part Two.

The Chairman reminded Members that items discussed are of the strictest confidence and must not be discussed or shared with others.

All Members are subject to GDPR, Data Protection Regulations and the Code of Conduct.

Members noted the Chairman’s statement.

The Chairman provided an overview of the report contained and circulated in the reports pack.

Members discussed the report in full.

Following a unanimous vote (6 in favour, 0 against, 0 abstentions), it was proposed by Councillor B Samuels, seconded by Councillor Bullock and RESOLVED:

1.  That GK Construction be awarded the contract for the Library Hub refurbishment works under a JCT Minor Works contract, commencing 7 April 2026, at a tendered cost of £73,277, to be allocated to budget code 6971 EMF Saltash Library Property Refurbishment.

2.  That authority be delegated to the Town Clerk, in consultation with Bailey Partnership, to approve any project variations arising within the approved budget code 6971 EMF Saltash Library Property Refurbishment subject to approval from the Chair and Vice Chair.

3.  That Bailey Partnership be requested to undertake weekly site inspections and report project progress to the Town Clerk. 

4.  That payments to GK Construction be approved in accordance with Bailey Partnership’s fortnightly valuation certificates. 

5.  That authority be delegated to the Town Clerk working with the Chair and Vice Chair for any additional legal fees required, provided these remain within the approved budget 6918 EMF Legal and Professional Fees.

6.  To note that the Town Clerk will keep the Chair and Vice Chair updated throughout the refurbishment project.

None.

To resolve that the public and press be re-admitted to the meeting.

Following a unanimous vote (6 for, 0 against, 0 abstentions), it was proposed by Councillor B Samuels, seconded by Councillor Gillies and RESOLVED that the public and press be re-admitted to the meeting.

The Chairman provided an overview of the report contained and circulated in the reports pack.

Following a unanimous vote (6 for, 0 against, 0 abstentions), it was proposed by Councillor B Samuels, seconded by Councillor Peggs and RESOLVED:

1.  That Wesley Church be approved as the temporary location for the library during the refurbishment works, for a maximum period of 12 weeks commencing 30 March, at a cost of £430 per week, to be allocated to budget code 6971 EMF Saltash Library Property Refurbishment.

2.  That the proposed refurbishment timeline be approved for implementation by the Community Hub Team Leader.

Following a unanimous vote (6 for, 0 against, 0 abstentions), it was proposed by Councillor B Samuels, seconded by Councillor Gillies and RESOLVED to issue the following Press and Social Media Release on the library refurbishment work and temporary accommodation.