Agenda

Services Committee - Thursday 24th September 2026 6.30 pm

Venue: Guildhall

Items
No.	Item
1.	To Elect a Vice Chair. (Written Ballot)
2.	Civility and Respect Pledge Reminder. The Town Council has adopted the Civility and Respect Pledge. Members are reminded of their obligations under the Code of Conduct. Debate is to be respectful, focused on the issues, and conducted in accordance with the Code of Conduct.
3.	Health and Safety Announcements.
4.	Apologies.
5.	Declarations of Interest: a. To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting. b. The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.
6.	Public Questions - A 15-minute period when members of the public may ask questions of the Town Council. PDF 111 KB Please note: Any member of the public requiring to put a question to the Town Council must do so by email or via The Guildhall no later than three working days before the meeting. Members of the public are advised to review the Receiving Public Questions, Representations and Evidence at Meetings document prior to attending the meeting.
7.	To receive and approve the minutes of the Services Committee held on 11 June 2026 as a true and correct record. PDF 273 KB
8.	To receive a recommendation from the Policy and Finance Committee and consider any actions and associated expenditure. PDF 193 KB
9.	To review the Services Business Plan Deliverables and consider any actions and associated expenditure. PDF 94 KB
10.	To receive the Services Committee budget statements and consider any actions and associated expenditure. PDF 110 KB Additional documents: 10. Guildhall Budget - July 2026 , item 10. PDF 50 KB 10. Library - July 2026 , item 10. PDF 53 KB 10. Station - July 2026 , item 10. PDF 51 KB 10. Maurice Huggins Budget - July 2026 , item 10. PDF 49 KB
11.	To receive the Five Year Plan and consider any actions and associated expenditure. PDF 108 KB
12.	To consider Risk Management reports as may be received.
13.	To receive reports from the Service Delivery Department and consider any actions and associated expenditure:
13a	Departmental Report; PDF 8 MB
13b	Grounds Maintenance Works; PDF 112 KB Additional documents: 13b. GROUNDS MAINTENANCE WORKS SCHEDULES - Fortnightly Grass Cutting , item 13b PDF 256 KB 13b. GROUNDS MAINTENANCE WORKS SCHEDULES - Bedding Plants , item 13b PDF 127 KB 13b. GROUNDS MAINTENANCE WORKS SCHEDULES - Shrubs , item 13b PDF 276 KB
13c	Work Request Log; PDF 264 KB
13d	Vandalism and Anti-Social Behaviour Report; PDF 238 KB
13e	Statutory and Mandatory Building Asset Checks. PDF 115 KB
14.	To receive a report on the appointment of City Security and consider any actions and associated expenditure. PDF 212 KB
15.	To receive a report on the procurement of software for the Services Department and consider any actions and associated expenditure.
16.	To receive a report on the Services Committee Working Groups and consider any actions. PDF 208 KB
17.	To receive a report on town planting and consider any actions and associated expenditure.
18.	To receive a report on Victoria Gardens and the Maurice Huggins Rooms and consider any actions and associated expenditure.
19.	To receive a report from Saltash Environmental Action and consider any actions and associated expenditure. PDF 233 KB
20.	To receive a report on street furniture at Treledan, Saltash and consider any actions and associated expenditure.
21.	To receive a report on producing a Condition Report and Forecast Budget Costs and consider any actions and associated expenditure. PDF 269 KB Additional documents: 21. APPENDIX A - Condition Report Quote , item 21. PDF 436 KB 21. APPENDIX A - Condition Report Quote T and Cs , item 21. PDF 161 KB 21. APPENDIX B - Condition Report Professional Fees , item 21. PDF 307 KB
22.	To receive a maintenance report on Isambard House and consider any actions and associated expenditure.
23.	To receive a report on the Guildhall Refurbishment and consider any actions and associated expenditure.
24.	To receive a report on the public conveniences and consider any actions and associated expenditure. PDF 90 KB
25.	To receive a report on the Pontoon and consider any actions and associated expenditure.
26.	To receive a report on the appointed concessionaire at Trackside and consider any actions and associated expenditure.
27.	To receive a report on the purchase of land at Pillmere and consider any actions and associated expenditure.
28.	To receive a report on Tranche 1 Devolution and consider any actions and associated expenditure.
29.	To receive a report on Chapel Field, Saltash and consider any actions and associated expenditure. PDF 191 KB
30.	To receive a report on the town loud speakers and consider any actions and associated expenditure. PDF 317 KB

31.	Public Bodies (Admission to Meetings) Act 1960: To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

32.	To consider any items referred from the main part of the agenda.

33.	Public Bodies (Admission to Meetings) Act 1960: To resolve that the public and press be re-admitted to the meeting.

34.	To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting.