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Councillors appointed to the Personnel
Committee must be willing to commit to undertake employment law
training as soon as they are elected to the Committee. The Town Council recognizes that a stable
membership of the Committee is desirable and as such membership of
the Committee should be seen as a long-term commitment.
Note: A member will not be eligible for
nomination to the Committee if they have been the subject of an
upheld grievance or finding of a breach of the Code of Conduct by
or relating to a member of staff during the previous 12
Chair and Vice Chair to be elected from
the members of the Committee at the first meeting in each Council
year. The serving Mayor will not be
eligible for either of these positions.
Due to GDPR, Data Protection,
confidentially and potential referral to Full Council there will be
no Member and no public attendance at the meetings of the
Guildhall or by a virtual platform under
Covid 19 legislation
All members of this Committee will
undertake employment law training every 6 months provided by the
Council subject to course availability.
Staff recruitment, grievance, appraisal,
sickness, annual leave, maternity & paternity records,
training, employment policies, health & safety and welfare
matters and to work within the individual delegated authority
Terms of Reference & Matters Delegated to
To consider such
matters as delegated by Council or any Committee of the
performance and welfare of the staff, delegating the day to day
line management to the Town Clerk.
To receive reports
from the Town Clerk in respect of attendance, short- and long-term
sickness, return to work interviews, annual leave, maternity leave,
paternity leave, adoption leave, compassionate leave, and flexible
leave requirements and with delegated powers to resolve any
To review and
recommend all employment policies to Council in consultation with
members of staff.
To maintain the
staffing levels necessary to efficiently discharge the work
required by the Council and to review the workloads periodically
and report any recommendations for change to the relevant Committee
and or Full Council.
To oversee the
recruitment process of all staff and where required, assist, when
required, the Town Clerk in the recruitment of new
To undertake the
recruitment of the Town Clerk with any associated expenditure and
making the appointment.
To review job
descriptions, person specifications, staff establishment (including
promotion, re-grading, redundancies and fixed term contracts) and
to approve contracts of employment.
confidentiality over all staffing matters as required under the
2018 General Data Protection Regulations and the 2018 Data
Protection Act as well as the Code of Conduct.
To deal with all
matters relating to staff conduct.
To ensure that annual
appraisals for all staff are carried out, agree and monitor any
associated actions and outcomes.
The annual appraisal
of the Town Clerk will be undertaken by the Mayor and Chairman of
the Personnel Committee.
To oversee staff and
member development including identify training opportunities and
ensure that all training needs are met.
To consider and
implement any changes which are required to comply with legislation
and Terms and Conditions of Service as laid down by the National
Joint Council (Green Book) and recommended by the National
Association of Local Councils and Society of Local Council
To receive and
consider any complaints made under the Council’s Grievance
and Disciplinary Procedure referred by the Town Clerk.
appoint a panel to hear complaints made under the Council’s
Grievance and Disciplinary Procedure and full delegated
responsibility to take whatever action necessary. If felt
necessary, it has the delegated approval (including financial) to
seek outside professional assistance in order to conclude a
disciplinary or grievance matter.
To prepare and submit
to the P & F Committee budget proposals in respect of salaries
and training - for all staff.
expenditure within the Committee’s budget, provided that the
payment is made from a budget that is within the limits previously
approved by the Council. The Committee cannot commit or spend from
future budgets not confirmed or from future years. The virement of
funds within the Committee’s total budget must be authorised
by the P & F Committee.
All aspects of Health
and Safety that fall within the remit of the Committee.
Making resolutions to
the Council on all matters not within existing policy.
Saltash Town Council
recognises the Transfer of Undertakings Protection of Employment
regulations 2006 known as TUPE.
Saltash Town Council
is committed to working with accredited trade unions to promote a
good working relationship with its staff.
Matters not Delegated to the
Any matter falling within the remit of
the Committee which involves the introduction of a new policy or
changes to existing policy, future direction and