Agenda item

(Please click here to view and download the Town Council policies.)

(Please click here to view and download the changes to the Town Council policies below.)

 

Employees:

 

1.  Data Protection - Criminal Records Information Policy;

2.  Data Protection Policy (Employees);

3.  Disability Employment Policy;

4.  Equality and Diversity Policy;

5.  Employee Handbook;

6.  Employee Recognition Scheme;

7.  Protocol for Member Officer Relations;

8.  Recruitment & Selection Policy;

9.  Training and Development Policy.

 

It was RESOLVED to note the Personnel Committee meeting held on 27 February 2025 reviewed the Town Council Employee Policies and Procedures.  Please refer to minute 76/24/25 for further information.

 

Finance:

 

1.     Annual Business Continuity Plan;

2.     Annual Internal Audit and Business Risk Assessment;

3.     Annual Reserves Policy;

4.     Annual Statement on Internal Control;

5.     Annual Treasury Management Strategy;

6.     Anti Bribery Policy Statement & Anti Fraud & Corruption Strategy;

7.     Finance Schedule & Precept Plan;

8.     Financial Regulations.

9.     Receipting of Income & Banking Procedures;

10.  Risk Management Plan Statement;

11.  Risk Management Strategy;

12.  Scheme of Delegation;

13.  Local Government Pension Scheme.

 

It was proposed by Councillor Miller, seconded by Councillor Peggs and resolved to RECOMMEND to Full Council held on 3 April 2025 the Finance policy amendments.  No further amendments were made at the meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

General:

 

1.     Acquisition or Sale of Land and Property;

2.     Allotments;

3.     Communications Policy & Strategy;

4.     Complaint Handling and Customer Behaviour Policies;

5.     Data Retention and Disposal Policy;

6.     Events and Hire of Town Council Premises;

7.     FOI Model Publication Scheme 2023;

8.     Freedom of Information Policy;

9.     Grants Policy;

10.  Match Funding Policy;

11.  Planning – A Guide for Councillors;

12.  Public Loudspeaker Policy;

13.  Receiving Public Questions, Representations and Evidence at Meetings;

14.  Safeguarding Policy;

15.  Social Media Policy;

16.  Standing Orders;

17.  STC Corporate Guidelines;

18.  Corrections and Additions to Saltash War Memorials Policy;

19.  Noticeboard Policy;

20.  Fundraising Strategy.

 

It was RESOLVED to note that the Admin Department reviewed policy 6,7,8,10,16,17,18, 19 above and advised there are no amendments to be made at this time.

 

It was RESOLVED to note that the Policy and Finance Committee reviewed throughout the year:

policy 1 above - refer to minute 74/24/25,

policy 5 above – refer to minute 135/24/25d,

policy 9 above – refer to minute 134/24/25

policy 12 above – refer to minute 74/24/25. 

There are no new updates at this time

 

It was RESOLVED to note that the Services Committee held on 12.9.24 reviewed policy 2 above – refer to minute 52/24/25.  There are no new updates at this time

 

It was RESOLVED to note that the Planning and Licensing Committee held on 18.02.25 reviewed policy 11 above – refer to minute 122/24/25.  There are no new updates at this time

 

It was RESOLVED to note that the Personnel Committee held 12.12.24 reviewed amendments to policy 14 above – refer to minute 63/24/24 and agreed a further review was required prior to reporting back at a future Personnel Committee meeting.

 

 

 

It was proposed by Councillor Miller, seconded by Councillor Bullock and resolved to RECOMMEND to Full Council to be held on 3 April 2025 the amendments to policy 3,4,13,15 above plus additional amendments made at the meeting (as attached).

 

Health and Safety:

 

1.  Health and Safety Manual:

2.  Emergency Plan

 

It was RESOLVED to note that the Admin Department reviewed policy 1 above and advised there are no amendments to be made at this time.

 

It was RESOLVED to delegate to the Administration Officer to create a first draft Community Emergency Plan to be received at June’s Policy and Finance meeting for Members consideration and input to bring the plan to fruition.

 

Library:

 

1.  Home Library Service

2.  Library Stock Management Policy

 

It was RESOLVED to note that the Policy and Finance Committee reviewed throughout the year:

policy 1 – refer to minute 135/24/25b

policy 2 – refer to minute 135/24/25c

 

Members:

 

1.  Co-option Policy

2.  Code of Conduct

 

It was RESOLVED to note that the Policy and Finance Committee reviewed throughout the year:

policy 1 – refer to minute 73/24/25

policy 2 – refer to minute 135/24/25a

 

Civic:

 

1.  Awarding the Honorary Freedom of Saltash

2.  Civic Awards

3.  Civic Handbook

4.  Election of Mayor and Deputy Mayor

 

It was RESOLVED to note that the Admin Department reviewed policy 1 and 4 above and advised there are no amendments to be made at this time.

 

It was resolved to RECOMMEND to Full Council to be held on 3 April 2025 amendments to policy 2 and 3 above plus additional amendments made at the meeting (as attached).