Agenda item

a.  Town Vision held on 10 June 2025;

It was RESOLVED to note. There were no recommendations.

b.  Property Maintenance held on 24 June 2025;

It was RESOLVED to note the minutes and consider the following recommendations.

RECOMMENDATION 1:

10/25/26    TO RECEIVE A REPORT ON WORKS TO THE HERITAGE BUILDING AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

Members reviewed the report contained within the circulated reports pack on the works required to the Heritage Building.

The Office Manager / Assistant to the Town Clerk provided a brief verbal overview of the report.

It was proposed by Councillor Brady, seconded by Councillor Miller and RESOLVED;

1.    To note the report from Barron Surveying following the recent drone survey of the roof;

2.    To allocate appropriate funding within the five-year plan for the recommended roof works;

3.    To note the scope of works for external redecoration and repair of the front elevation is now open for tender submissions;

4.    To RECOMMEND to Full Council to vire £25,000 from General Reserves to budget codes 6471 EMF Heritage Centre (£20,000) and 6595 EMF Legal and Professional Fees (£5,000) to cover associated costs for the external redecoration and repair to the front elevation and professional fees (to note, Property Maintenance reports directly to Services, to avoid delay in the process, on this occasion, recommendation directly to Full Council);

5.    To appoint Barron Surveying to provide contractual administration support up to completion of the external redecoration and repair to the front elevation at a cost of 15% of the contract value;

6.    To appoint Councillors Miller and Brady to open and score the tender submissions following the tender closing date on 14 July 2025.

It was proposed by Councillor Brady, seconded by Councillor P Samuels and RESOLVED to approve the above recommendation.

RECOMMENDATION 2:

13/25/26         TO RECEIVE HEADS OF TERMS FOR THE WATERSIDE TOILET AND SHEDS AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

Members reviewed the report included in the circulated pack and expressed concerns regarding the terminology used in the Heads of Terms, specifically the reference to the property's use as a toilet block and storage facility.

Further concerns were raised about the break clauses outlined in the Heads of Terms.

It was proposed by Councillor Brady seconded by Councillor Miller and RESOLVED;

1.  To RECOMMEND to Full Council to note the successful award of £7,480 in funding to Saltash Town Council and delegate to the Development and Engagement Manager (D&EM) to proceed with the process of undertaking the feasibility study for the Waterside Sheds and Public Conveniences site;

2.  To note Councillors Bullock, Bickford and Miller remain on the Waterside Sheds and Public Toilet Project Working Group and approve the addition of Councillor Brady, and continue to work with the D&EM for the Waterside Sheds and Public Conveniences project;

3.  To support in principle the Waterside Sheds and Public Toilets Heads of Terms, delegating to the D&EM and the working group to further review, reporting back to the next Property Maintenance Sub Committee meeting.

It was proposed by Councillor Brady, seconded by Councillor Peggs and RESOLVED to approve the above recommendation.