Agenda item

a.  Planning and Licensing held on 20 May 2025;

 

It was RESOLVED to note. There were no recommendations.

 

b.  Personnel held on 29 May 2025.

 

It was RESOLVED to note the minutes and consider the following recommendations.

 

RECOMMENDATION 1

 

17/25/26    TO RECEIVE A REPORT ON THE TOWN COUNCIL CHRISTMAS AND NEW YEAR OPERATIONAL HOURS FOR THE YEAR 2025/26 AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE

 

It was proposed by Councillor Stoyel, seconded by Councillor Peggs and resolved to RECOMMEND to Full Council:

 

1.    The Christmas shutdown period to commence at midday on Wednesday 24 December 2025 and reopen on Monday 5 January 2026;

 

2.    Staff are not requested to allocate half-day annual leave on 24 December 2025;

 

3.    Staff to allocate annual leave for the remaining working days during the Christmas period;

 

4.    This will not apply to operational staff who are required to remain on duty during this period by an agreed rota system to carry out essential services only in the town.

 

It was proposed by Councillor Brady, seconded by Councillor P Samuels and RESOLVED to approve the above recommendation.

 

RECOMMENDATION 2

 

18/25/26    TO RECEIVE A REPORT ON THE TOWN COUNCIL 'SALTASH DAY' FOR THE YEAR 2025/26 AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

It was proposed by Councillor Mortimore, seconded by Councillor Bullock and resolved to RECOMMEND to Full Town Council to award all staff a Saltash Day on Friday 2 January 2026 subject to departmental rota’s.

 

It was proposed by Councillor P Samuels, seconded by Councillor Brady and RESOLVED to approve the above recommendation.

 

 

 

RECOMMENDATION 3

 

19/25/26    TO RECEIVE A REPORT ON THE ROLE OF THE TOWN CRIER AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

It was proposed by Councillor Brady, seconded by Councillor Stoyel and resolved to RECOMMEND to Full Council:

 

1.    Approval of the attached job description for the position of Saltash Town Crier subject to HR Support Consultancy final check to ensure it complies with Employment Law;

 

2.    To delegate to the Development and Engagement Manager working with the Mayor’s Secretary to advertise for auditions for the role of Town Crier;

 

3.    To delegate to the Development and Engagement Manager and Mayor’s Secretary working with the Mayor of Saltash Town Council and a Town Crier from a neighbouring town to form the audition panel;

 

4.    The associated cost of £25 per event be payable to the Town Crier through payroll allocated to budget code 6659 Town Sergeant and Mace Bearer Fees;

 

5.    To delegate to the Mayor’s Secretary to procure Town Council branded livery after the post holder has been in post for 12 months allocated to budget code 6272 Robe and Civic Regalia;

 

6.    To purchase annual membership to the Ancient and Honourable Guild of Town Criers for Saltash Town Crier allocated to budget code 6272 Robe and Civic Regalia.

 

It was proposed by Councillor Peggs, seconded by Councillor Bullock and RESOLVED to approve the above recommendation.

 

RECOMMENDATION 4

 

22/25/26    TO RECEIVE AMENDMENTS TO THE FOLLOWING POLICIES AND CONSIDER ANY ACTIONS:

 

a.    Safeguarding;

(Pursuant to Extraordinary Personnel Committee meeting held on 19.12.24 minute nr. 63/24/25).

 

It was proposed by Councillor Brady, seconded by Councillor P Samuels and resolved to RECOMMEND the amendments to the Safeguarding Policy, as attached, to Full Council to be held on 5 June 2025.

 

 

 

 

b.    Recruitment.

 

It was proposed by Councillor Brady, seconded by Councillor Stoyel and resolved to RECOMMEND the amendments to the Recruitment and Selection Policy, as attached, to Full Council to be held on 5 June 2025.

 

The Chairman of Personnel, Councillor Peggs, requested a further amendment be made to the Recruitment and Selection Policy to state, in the absence of the Chairman of Personnel, Chairman of the employee committee, and Vice Chairman, the Personnel Committee will be called upon so that the recruitment of the Town Council is not pro-longed.

 

The Chairman took the policy recommendations en-bloc.

 

It was proposed by Councillor Brady, seconded by Councillor Stoyel and RESOLVED to approve the above recommendations and further amendment to the Recruitment and Selection Policy (as attached).

 

RECOMMENDATION 5

 

26/25/26    TO RECEIVE A REPORT ON THE STRUCTURE OF THE ADMINISTRATION DEPARTMENT AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

It was proposed by Councillor Brady, seconded by Councillor P Samuels and RESOLVED:

 

1.    To note that due to the operations of the Town Council, the position of Senior Policy and Data Compliance Monitoring Officer is no longer required;

 

2.    To approve the Finance Officers recommendation to vire £19,977.49 to budget code 6694 P&F EMF Staff Contingency;

 

3.    To delegate to the Office Manager / Assistant to the Town Clerk to outsource and oversee the work relating to GDPR reviews, access and freedom of information requests, obtaining best value, working within budget code 6662 Professional Fees, reporting to the relevant committee;

 

4.    To RECOMMEND to Full Council to be held on 5 June 2025 to withdraw the Senior Policy and Data Compliance Monitoring Officer role from the Town Council’s organisation structure with immediate effect, liaising with HR Support Consultancy to ensure changes comply with Employment Law.

 

It was proposed by Councillor Brady, seconded by Councillor P Samuels and RESOLVED to approve the above recommendation.