Please note the following policies can be viewed on the website here:
Minutes:
The Chairman requested the re-adoption of policies be taken en-bloc for each section.
Members were reminded that a robust review had been actioned throughout the year 2024-25 with all recommendations considered and approved at 11 March 2025 Policy and Finance Committee.
a. Employees
1. NJC Green Book
2. Data Protection - Criminal Records Information Policy
3. Data Protection Policy (Employees)
4. Disability Employment Policy
5. Employee Handbook
6. Employee Recognition Scheme
7. Equality and Diversity Policy
8. Local Government Pension Scheme
9. Protocol for Member Officer Relations
10. Provision of IT and Acceptable Use Policy
11. Recruitment & Selection Policy
12. Training and Development Policy
It was proposed by Councillor Miller, seconded by Councillor Stoyel and RESOLVED to re-adopt the Town Council Employee policies for the year 2025/26.
b. Finance;
1. Accounts and Audit Regulations 2015
2. Annual Business Continuity Plan
3. Annual Internal Audit and Business Risk Assessment
4. Annual Reserves Policy
5. Annual Statement on Internal Control
6. Annual Treasury Management Strategy
7. Anti Bribery Policy Statement & Anti-Fraud & Corruption Strategy
8. Finance Schedule & Precept Plan
9. Receipting of Income & Banking Procedures
10. Risk Management Plan Statement
11. Risk Management Strategy
12. Scheme of Delegation
13. Financial Regulations
It was proposed by Councillor P Samuels, seconded by Councillor Gillies and RESOLVED to re-adopt the Town Council Finance policies for the year 2025/26.
c. General;
1. Acquisition or Sale of Land and Property
2. Allotments
3. Complaint Handling & Customer Behaviour Policies
4. Communications Policy & Strategy
5. Noticeboard Policy
6. Corrections and Additions to Saltash War Memorials
7. Data Protection & Retention Policies
8. Freedom of Information Policy, Procedure & Model Publication Scheme
9. Fundraising Strategy
10. Grants Policy
11. Grant Application Form - Word format
12. Hire of Town Council Premises and Events
13. Match Funding
14. Match Funding for Playparks Application Form - Word format
15. Planning - A Guide for Councillors
16. Public Loudspeaker Policy
17. Receiving Public Questions, Representations & Evidence at Meetings
18. Safeguarding Policy
19. Social Media Policy
20. Standing Orders
21. Terms of Reference - Committees & Sub Committees
22. STC Corporate Guidelines
It was proposed by Councillor Mortimore, seconded by Councillor Martin and RESOLVED to re-adopt the Town Council General policies for the year 2025/26.
d. Health and Safety Manual;
1. Health and Safety Manual
It was proposed by Councillor Peggs, seconded by Councillor Stoyel and RESOLVED to re-adopt the Town Council Health and Safety policy for the year 2025/26.
e. Library;
1. Home Library Service
2. Library Stock Management
3. Wi-Fi Acceptable Use Policy
It was proposed by Councillor P Samuels, seconded by Councillor Gillies and RESOLVED to re-adopt the Town Council Library policies for the year 2025/26.
f. Members;
1. Co-Option Policy
2. Code of Conduct
It was proposed by Councillor Mortimore, seconded by Councillor Miller and RESOLVED to re-adopt the Town Council Members policies for the year 2025/26.
g. Civic
1. Awarding the Honorary Freedom of Saltash
2. Civic Awards
3. Civic Handbook
4. Election of Mayor and Deputy Mayor
It was proposed by Councillor B Samuels, seconded by Councillor Bullock and RESOLVED to re-adopt the Town Council Civic policies for the year 2025/26.