Agenda item

a.  Library held on 2 September 2025;

Members considered the following recommendations from the Library Sub Committee.

RECOMMENDATION 1:

29/25/26 TO SET THE LIBRARY SUB COMMITTEE FEES AND CHARGES

FOR THE YEAR 2026/27 RECOMMENDING TO THE SERVICES COMMITTEE.

Members discussed the fees and charges set by Cornwall Council for the year 2026/27.

It was proposed by Councillor Brady, seconded by Councillor P Samuels and resolved to RECOMMEND to the Services Committee to be held on 23 October 2025 to approve the Library Sub Committee Fees and Charges for the year 2026/27, as attached.

It was proposed by Councillor B Samuels, seconded by Councillor Mortimore and resolved to RECOMMEND the Library Sub Committee Fees and Charges for the year 2026/27 as attached, to the Extraordinary Policy and Finance meeting to be held on 25 November 2025.

RECOMMENDATION 2:

30/25/26 TO SET THE LIBRARY SUB COMMITTEE BUDGET FOR THE YEAR 2026/27 RECOMMENDING TO THE SERVICES COMMITTEE.

The Finance Officer worked through the budget statement for the year 2026/27 contained within the circulated reports pack.

It was proposed by Councillor Brady, seconded by Councillor P Samuels and RESOLVED:

8.  To RECOMMEND to the Services Committee to be held on 23 October 2025 to approve the budget statement for the year 2026/27, as attached.

It was proposed by Councillor B Samuels, seconded by Councillor Miller and resolved to RECOMMEND the Library Sub Committee budget statement for the year 2026/27 as attached, to the Extraordinary Policy and Finance meeting to be held on 25 November 2025.

b.  Property Maintenance held on 25 September 2025;

Members considered the following recommendation from the Property Maintenance Sub Committee.

RECOMMENDATION:

38/25/26 TO SET THE TOWN COUNCIL FIVE-YEAR REPAIR AND MAINTENANCE PLAN TOGETHER WITH THE SERVICES COMMITTEE  BUDGET STATEMENTS AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

The Finance Officer worked through the five-year repair and maintenance plan together for the year 2026/27.

Members carefully reviewed the report against the Building Condition Report and expressed concerns that the carpet recommendation provided by the building surveyor would likely incur additional costs for maintenance or replacement.

It was proposed by Councillor Brady, seconded by Councillor P Samuels and resolved to RECOMMEND the Town Council Five-Year Repair and Maintenance Plan to the Extraordinary Services Committee meeting to be held on 23 October, as attached, including the following amendment:

Guildhall Major Works

1.  Interior – Carpet Renewal / Replacement part of budget code 6470 GH EMF Guildhall Maintenance be increased from £750 to £1,000 to provide sufficient funds are available for maintenance / renewal.

It was proposed by Councillor B Samuels, seconded by Councillor Bullock and resolved to RECOMMEND the Town Council Five-Year Repair and Maintenance Plan for the year 2026/27 as attached, to the Extraordinary Policy and Finance meeting to be held on 25 November 2025.

c.   Station Property held on 29 September 2025;

Members considered the following recommendation from the Station Property Sub Committee.

RECOMMENDATION 1:

35/25/26 TO SET THE STATION PROPERTY SUB COMMITTEE FEES  AND CHARGES FOR THE YEAR 2026/27 RECOMMENDING TO THE

SERVICES COMMITTEE.

Members reviewed and discussed the 2026/27 fees and charges, noting that the Town Council continues to offer competitive community rates.

The Finance Officer had conducted a cost analysis and suggested introducing a charge for kitchen use. Members felt a charge was unnecessary and preferred a non-refundable deposit in cases where facilities are left in poor condition. However, as no such incidents have occurred previously, they agreed this may not be required.

It was proposed by Councillor Bullock, seconded by Councillor P Samuels and RESOLVED to;

1.  Remove the kitchen light use and heavy use proposed charges.

2.  RECOMMEND to the Services Committee to be held on 24 October 2025 the Station Property Sub Committee Fees and Charges for the year 2026/27, as attached.

It was proposed by Councillor Bullock, seconded by Councillor P Samuels and resolved to RECOMMEND the Station Property Sub Committee Fees and Charges for the year 2026/27 as attached, to the Extraordinary Policy and Finance meeting to be held on 25 November 2025.

RECOMMENDATION 2:

36/25/26 TO SET THE STATION PROPERTY SUB COMMITTEE BUDGET FOR THE YEAR 2026/27 RECOMMENDING TO THE SERVICES COMMITTEE.

The Finance Officer worked through the budget statement for the year 2026/27 contained within the circulated reports pack.

It was proposed by Councillor Bullock, seconded by Councillor Bickford and resolved to RECOMMEND to the Services Committee to be held on 24 October 2025 the Station Property Sub Committee budget statement for the year 2026/27 (as attached).

It was proposed by Councillor Bullock, seconded by Councillor B Samuels and resolved to RECOMMEND the Station Property Sub Committee budget statement for  the year 2026/27 as attached, to the Extraordinary Policy and Finance meeting to be held on 25 November 2025.