Agenda item

a.  Services held on 30 April 2026;

It was RESOLVED to note the minutes and consider the following recommendation.

RECOMMENDATION:

11/26/27 TO RECEIVE A REPORT ON THE LONGSTONE DEPOT LEASE

AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

The Chairman provided an overview of the report circulated within the reports pack. Cornwall Council have agreed to extend the existing lease on Longstone Depot until 30 June 2026, and it is important that the lease is agreed this evening.

The working group previously met with the Town Clerk to discuss a devolution package, and members are asked to consider tranche 1 devolution package to include the following sites;

·         Jubilee Green

·         Waterside Green

·         Longstone Depot

·         The wider surrounding area, including green space adjoining the depot and car park

·         Longstone Public Toilets

It is noted this would not include Longstone Park or any areas relating to the sea defences, railings, or walls adjoining the Tamar, due to lack of budget provision to support future maintenance and associated costs.

Following a unanimous vote (11 in favour, 0 against, 0 abstentions), it was proposed by Councillor B Samuel, seconded by Councillor Peggs and RESOLVED to;

1.    Approve Cornwall Council’s proposed Heads of Terms in respect of Longstone Depot lease subject to a couple of amendments outlined in the main part of the report.

2.    Approve the submission of the Town Council’s draft devolution package (tranche 1), as set out in the report, noting that the final terms of any agreement would be subject to approval by Full Town Council.

3.    Delegate to the Town Clerk to submit the devolution package (tranche 1) to relevant Cornwall Council Officers for their consideration, reporting back at a future Service Committee meeting.

4.    RECOMMEND to Full Council to approve a virement of £2,100 from General Reserves to meet the annual shortfall in the rent.

Following a unanimous vote, it was proposed by Councillor Bickford, seconded by Councillor Gillies and RESOLVED to approve the above recommendation.

b.  Policy and Finance held on 12 May 2026;

It was RESOLVED to note the minutes. There were no recommendations.

c.   Planning and Licensing held on 19 May 2026.

It was RESOLVED to note the minutes and consider the following recommendation.

RECOMMENDATION:

25/26/27 TO RECEIVE A REPORT ON NEIGHBOURHOOD PRIORITY STATEMENTS AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

The Office Manager/Assistant to the Town Clerk provided a summary of the report received and contained within the circulated reports pack.

It was noted that the current Saltash Neighbourhood Development Plan (NDP) expires in 2030 and due to recent Government changes, it no longer carries significant weight. The Town Council must therefore ensure its priorities are clearly represented in Cornwall’s emerging Local Plan through the development of a Neighbourhood Priority Statement (NPS), which will require substantial community engagement.

The Settlement Spatial Plan (SSP) was identified as a useful and unique document, assessing development pressures and infrastructure impacts across Saltash. This process will include public engagement, workshops and Member involvement in shaping priorities and scenarios, leading to a final SSP document to support the completion of the NPS.

Councillor B Samuels noted that a comprehensive evidence base document is required to support consideration of larger planning applications and that consultation will follow a similar process as the Saltash NDP but on a shorter timescale.

Councillor Bickford supported the proposed approach and agreed it should progress through the working group but questioned when all Members would have the opportunity to contribute prior to public consultation. It was confirmed that the working group would meet initially to develop the framework, followed by structured workshops involving the working group and invited Members to help shape the engagement exercise. Wider Member review and input would be incorporated at key stages throughout the process.

Following a unanimous vote, it was proposed by Councillor B Samuels, seconded by Councillor Gillies and RESOLVED to:

1.  Approve the submission of a Neighbourhood Priority Statement (NPS) to Cornwall Council and confirm by issuing a formal letter of designation;

2.  Delegate authority to the Town Clerk to sign and submit the letter of designation on behalf of Saltash Town Council;

3.  Appoint Councillor Nowlan to the Neighbourhood Plan Working Group and provide delegated authority to the working group and Office Manager to oversee delivery of the NPS and SSP process;

4.  RECOMMEND to Full Council the appointment of Company A to deliver a Settlement Spatial Plan (SSP) at a cost of £14,950, plus £100 for two in-person visits with associated costs to be allocated to budget code 6275 PR EMF Neighbourhood Plan and to approve a payment schedule of three equal instalments, upon appointment, at the mid-point and on completion;

5.  RECOMMEND to Full Council to provide delegated authority to the Office Manager to manage any additional public engagement costs working within budget code 6275 PR EMF Neighbourhood Plan, with progress and expenditure reported back to future Planning and Licensing Committee meetings.

Following a unanimous vote, it was proposed by Councillor B Samuels, seconded by Councillor Miller and RESOLVED to approve the above recommendations.

d.  Extraordinary Personnel Committee held 14 May.

It was RESOLVED to note the minutes. There were no recommendations.