Agenda item

a.  Personnel held on 28th September 2021.

 

RECOMMENDATION 1:

 

79/21/22    TO RECEIVE AND CONSIDER A SERVICE DELIVERY STAFFING REPORT:

 

It was proposed by Councillor Martin, seconded by Councillor Taylor and resolved to RECOMMEND to Full Council to be held on 2nd December 2021:

 

3.    To appoint two Service Delivery General Assistants on annualised hour contracts at 37 hours per week, NJC scale 7–9, commencing on point 7 within budget for the year 2022-23, to cover the heavier workload during the months of March to October with the option to reduce the hours during the months of November to February.

 

It was proposed by Councillor Martin, seconded by Councillor Peggs and RESOLVED to approve the above recommendation.

 

 

RECOMMENDATION 2:

 

80/21/22    BUDGET STATEMENTS:

 

It was proposed by Councillor Taylor, seconded by Councillor G Challen and resolved to RECOMMEND to Full Council to be held on 2nd December 2021:

 

1.      That the Assistant Town Clerk title be designated Deputy Town Clerk and to set the salary scale at 33-36 commencing on point 34 within budget for the year 2022-23 linked with the recruitment of a Town Clerk/RFO post and salary to reflect the role and responsibilities of the post.

 

It was proposed by Councillor Martin seconded by Councillor Miller and RESOLVED to approve the above recommendation.

 

 

b.  Extraordinary Personnel held on 1st November 2021.

 

It was RESOLVED to note. There were no recommendations.

 

Councillor B Samuels requested it be recorded that she was not present at the Personnel Committee meeting held on 1^st November 2021 but had given her apologies.

 

 

c.   Extraordinary Services held on 3rd November 2021.

 

It was RESOLVED to note. There were no recommendations.

 

 

d.  Policy and Finance held on 9th November 2021.

 

RECOMMENDATION 1:

 

94/21/22    TO RECEIVE A REPORT ON PETTY CASH

 

It was proposed by Councillor Yates, seconded by Councillor Miller and resolved to RECOMMEND approval to Full Council to be held on 2nd December 2021 to write off the £20.00 discrepancy in the petty cash reconciliation at the end of September 2021.

 

It was proposed by Councillor Miller, seconded by Councillor Yates and RESOLVED to approve the above recommendation.

 

RECOMMENDATION 2:

 

96/21/22    TO RECEIVE A REPORT ON INVESTMENTS AND CONSIDER THE INVESTMENT THRESHOLD LIMIT.

 

It was proposed by Councillor Miller, seconded by Councillor Yates and resolved to RECOMMEND to Full Council to be held on 2nd December 2021 that the investment threshold limit for the Cornwall Council Instant Access Account is increased to £1,000,000 with the investment threshold remaining at £500,000 for all other accounts.

 

It was proposed by Councillor Miller, seconded by Councillor Yates and RESOLVED to approve the above recommendation.

 

RECOMMENDATION 3:

 

100/21/22  TO RECEIVE A REPORT FROM THE FINANCE OFFICER.

 

c.    Credit Limit on Store Credit Cards

 

It was proposed by Councillor Miller, seconded by Councillor Peggs and resolved to RECOMMEND to Full Council to be held on 2nd December 2021 that the credit limit on store credit cards be increased from £1,000 to £2,000.

 

It was proposed by Councillor Miller, seconded by Councillor Dent and RESOLVED to approve the above recommendation.

 

 

 

 

 

 

 

 

 

RECOMMENDATION 4:

 

106/21/22  TO RECEIVE A REPORT AND CONSIDER APPOINTING A PHOTOCOPIER SUPPLIER.

 

It was proposed by Councillor Dent, seconded by Councillor Griffiths and resolved to RECOMMEND to Full Town Council to be held on 2nd December 2021 that Company B be appointed as the photocopier supplier at a cost of £2,409.16 per annum allocated to budget code 6303 PO Copier Maintenance on a five year contract commencing April 2022 to include:

 

Guildhall Reception:

Photocopier including booklet maker                           £883.68 per annum

 

Guildhall Top Office

Photocopier including internal multi

position stapler:                                                               £757.48 per annum

 

A3 Desktop Printers

Town Clerk’s Office and Longstone Depot:                £768.00 per annum

 

It was proposed by Councillor Miller, seconded by Councillor Gillies and RESOLVED to approve the above recommendation.

 

 

e.  Planning and Licensing held on 16th November 2021.

 

It was RESOLVED to note. There were no recommendations.

 

 

f.    Personnel held on 23rd November 2021.

 

Councillor Martin informed Members of recommendations in the minutes however due to information being received after the meeting the Committee are required to re-evaluate the recommendations and report back to Full Council at a later date.

 

It was proposed by Councillor Martin, seconded by Councillor Miller and RESOLVED to note the minutes and receive an update from the Personnel Committee at a later date.

 

Councillor B Samuels requested it be recorded that she was not present at the Personnel Committee meeting held on 23^rd November 2021 but had given her apologies.

 

 

 

 

 

 

g.  Extraordinary Policy and Finance held on 24th November 2021.

 

125/21/22  FINANCE:

 

a.    To set the Policy and Finance budgets for the year 2022/2

 

It was proposed by Councillor Miller, seconded by Councillor Yates and resolved to RECOMMEND to Full Council to be held on 2nd December 2021 the Policy and Finance budgets (as attached) for the year 2022/23.

 

It was proposed by Councillor Miller, seconded by Councillor Yates and RESOLVED to approve the above recommendation.

 

b.    To set the fees and charges for the year 2022/23

 

It was proposed by Councillor Miller, seconded by Councillor Yates and resolved to RECOMMEND to Full Council to be held on 2nd December 2021 the Policy and Finance fees and charges (as attached) for the year 2022/23.

 

It was proposed by Councillor Miller, seconded by Councillor Yates and RESOLVED to approve the above recommendation.

 

c.    To set the level of contingency for the year 2022/23

 

It was proposed by Councillor Miller, seconded by Councillor Bickford and resolved to RECOMMEND to Full Council to be held on 2nd December 2021 a 5.5 month level of statutory contingency for the year 2022/23.

 

It was proposed by Councillor Miller, seconded by Councillor Martin and RESOLVED to approve the above recommendation.

 

d.    To recommend to Full Council the budgets for the year 2022/23

 

It was proposed by Councillor Miller, seconded by Councillor Yates and resolved to RECOMMEND to Full Council to be held on 2nd December 2021 the budgets (as attached) for the year 2022/23.

 

It was proposed by Councillor Miller, seconded by Councillor Yates and RESOLVED to approve the above recommendation.

 

e.    To recommend to Full Council the fees and charges for the year 2022/23

 

It was proposed by Councillor Miller, seconded by Councillor Yates and resolved to RECOMMEND to Full Council to be held on 2nd December 2021 the fees and charges (as attached) for the year 2022/23.

 

It was proposed by Councillor Miller, seconded by Councillor Yates and RESOLVED to approve the above recommendation.

 

 

f.     To recommend to Full Council the Precept for 2022/23

 

It was proposed by Councillor Miller, seconded by Councillor Dent and resolved to RECOMMEND to Full Council to be held on 2nd December 2021 the 2022/23 Precept of £1,255,690.00

 

It was proposed by Councillor Miller, seconded by Councillor Yates and RESOLVED to approve the above recommendation.