Agenda item

a.  Policy and Finance held on 10th May 2022. 

 

RECOMMENDATION 1:

 

18/22/23    To receive and consider recommending to Full Council the following policy amendments:

 

a.         Financial Regulations 2022-23 

 

It was proposed by Councillor Miller, seconded by Councillor Foster and resolved to RECOMMEND to Full Council to be held on 9^th June 2022 to adopt the amendments to the Financial Regulations 2022-23.

 

It was proposed by Councillor Miller, seconded by Councillor Yates and  RESOLVED to note the minutes and approve the above recommendation.

 

RECOMMENDATION 2:

 

b.         Standing Orders 

 

It was proposed by Councillor Miller, seconded by Councillor Dent and resolved to RECOMMEND to Full Council to be held on 9^th June 2022 to adopt the amendments to the Standing Orders 2022-23.

 

It was proposed by Councillor Miller, seconded by Councillor Gillies and  RESOLVED to approve the above recommendation.

 

RECOMMENDATION 3:

20/22/23    To receive and consider adopting the draft template design for all future Town Council Announcements.

 

It was proposed by Councillor Miller, seconded by Councillor Stoyel and resolved to RECOMMEND to Full Town Council to be held on 9^th June 2022 to adopt the revised announcement template with the addition of the Town Council Modern Logo.

 

It was proposed by Councillor Miller, seconded by Councillor Foster and  RESOLVED to approve the above recommendation.

 

 

b.  Planning and Licensing held on 17th May 2022. 

 

It was RESOLVED to note. There were no recommendations.

 

 

 

 

 

 

 

c.   Personnel held on 26th May 2022.

 

RECOMMENDATION 1:

 

11/22/23    TO RECEIVE THE TRAINING BUDGET, REPORT BACK ON TRAINING ATTENDED AND CONSIDER TRAINING REQUESTS.

 

It was RESOLVED to note the training budget.

 

Members received the latest report on staff training.

 

It was proposed by Councillor Martin, seconded by Councillor Stoyel and RESOLVED to:

 

1.    Create a new Personnel Committee budget line titled – Staff Recognition;

 

2.    Acknowledge staff exemplary performance and support shown to the Town Council;

 

3.    Award Love 2 Shop vouchers at a value of £25 per recognition;

 

4.    Promote the scheme in the next internal staff newsletter.

 

It was proposed by Councillor Martin, seconded by Councillor Stoyel and resolved to RECOMMEND to Full Council to vire £200 from General Reserves to budget code - Staff Recognition.

 

It was proposed by Councillor Stoyel, seconded by Councillor Miller and RESOLVED to note the minutes and approve the above recommendation

 

 

RECOMMENDATION 2:

 

15/22/23    TO RECEIVE A REPORT ON THE TOWN COUNCIL'S HUMAN RESOURCES CONTRACT AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

It was proposed by Councillor Foster, seconded by Councillor Dent and RESOLVED to:

 

1.    Terminate the HR Moorepay contract only (end date 09.12.22) providing sufficient notice (30 days);

 

2.    Delegate to the Town Clerk to ascertain a suitable HR software package to accommodate staff annual leave, sickness absence and TOIL records, reporting back at the next Personnel Committee meeting together with the costings;

 

3.    Continue with the appointment of HR Support Consultancy as the Town Council HR Consultants.

 

It was proposed by Councillor Foster, seconded by Councillor Dent and resolved to RECOMMEND to Full Council to vire £2,795.22 from General Reserves to budget code 6662 HR Professional Fees to cover the HR consultancy shortfall and to note additional cost for the HR software package is to be received at a future date.

 

It was proposed by Councillor Foster, seconded by Councillor Miller and RESOLVED to approve the above recommendation.

 

d.  Extraordinary Personnel held on 7th June 2022. 

 

RECOMMENDATION 1:

23/22/23         To receive a staffing report from the Town Clerk

 

Finance Officer and Finance Assistant roles:

 

It was proposed by Councillor Foster, seconded by Councillor Peggs and RESOLVED to:

 

1. Outsource processing of payroll on a temporary basis to Rosevale Accountants from the 1^st July 2022 at a cost of £8.50 + VAT allocated to budget code 6305 Finance Software

 

2. Change from Moorepay Payroll to BrightPay software at no additional cost

 

3. Purchase BrightHR software for absence management and HR needs - package 1 connect - at a monthly fee per employee of £4.50 + VAT – 1 year contract (10% discount subject to the deadline date) allocated to budget code 6662 HR Professional Fees

 

4. Appoint Rosevale Accountants to migrate 2022-23 payroll data from Moorepay to BrightPay, set up all employees, and train all staff how to operate BrightHR at a one of cost of £1,000 + VAT allocated and spilt between budget codes 6662 HR Professional Fees and 6305 Finance Software

 

5. Appoint Rosevale Accountants to maintain BrightHR absence management and support all staff at a monthly fee per employee of £12.00 + VAT allocated to budget code 6662 HR Professional Fees

 

6. Review the temporary payroll arrangements with Rosevale Accountants at the 29^th September’s Personnel Committee Meeting.

 

 

It was proposed by Councillor Foster, seconded by Councillor Peggs and resolved to RECOMMEND to Full Council to vire £9,700 from General Reserves allocated and spilt between budget codes 6662 HR Professional Fees and 6305 Finance Software.

 

Please note; the above recommended budget amount may not be fully utilised due to the works potentially brought back in-house upon appointment and training of new staff.

 

During the discussion of this item Councillor Foster left the meeting and rejoined the meeting.

 

Councillor B Samuels gave her apologies and left the meeting during the discussion of this item and did not vote.

 

It was proposed by Councillor Martin, seconded by Councillor Foster and RESOLVED to approve the above recommendation.