Agenda item

a.  Burial Authority held on 1st November 2022;

(Pursuant to FTC held on 3.11.22 minute nr. 247/22/23)

 

It was RESOLVED to note. There were no recommendations.

 

 

b.  Policy and Finance held on 8th November 2022;

 

RECOMMENDATION 1:

108/22/23  TO RECEIVE AND CONSIDER RECOMMENDING THE FOLLOWING POLICY UPDATES TO  FULL COUNCIL:

 

a.      Civic Awards

 

Members of the Policy and Finance Committee requested the Civic Award Policy be updated in line with other Town Councils to create a best practice all inclusive draft policy for Members consideration.

 

Councillor B Samuels reported that due to incompatibility in the Civic Awards Policy previously adopted and exclusion from the competing list of awards proposed in the revised policy put before P&F, the Rotary Club of Saltash have resolved to cease to award the Citizen and Environmental Citizen of the Year in conjunction with the Town Council. The trophies currently held will have to be returned to the Rotary Club of Saltash at the end of the current award year. Rotary will continue to make these awards independently.

 

Councillor P Samuels expressed regret on behalf of Rotary at the meeting, that almost 45 years of operating the awards in partnership, is now at an end.

 

It was proposed by Councillor Bickford, seconded by Councillor Dent and resolved to RECOMMEND the Civic Awards Policy to Full Council to be held on 1st December 2022 in replacement of the existing policy, subject to amendments as attached.

 

RECOMMENDATION 2:

b.      STC Seals and Modern Logo

 

It was proposed by Councillor Griffiths, seconded by Councillor Stoyel and resolved to RECOMMEND to Full Council to be held on 1st December 2022, subject to amendments as attached.

 

It was proposed by Councillor Miller, seconded by Councillor Dent and RESOLVED to approve the above two recommendations.

 

 

c.   Extraordinary Personnel held on 11th November 2022;

 

It was RESOLVED to note. There were no recommendations.

 

 

d.  Planning and Licensing held on 15th November 2022;

 

RECOMMENDATION 1:

93/22/23    TO RECEIVE A TREE PRESERVATION ORDER AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

It was proposed by Councillor Yates, seconded by Councillor Dent and resolved to RECOMMEND to Full Town Council to submit a Tree Preservation Order with regard to the Cornish Darley Oak Sapling, planted at Jubilee Green as attached.

 

It was proposed by Councillor Yates, seconded by Councillor Dent and RESOLVED to approve the above recommendation.

 

 

e.  Extraordinary Policy and Finance held on 22nd November 2022;

 

121/22/23  TO RECEIVE THE TOWN COUNCIL RECOMMENDED BUDGETS, VIREMENTS AND NOMINAL CODES FOR THE YEAR 2023/24 AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

The Town Clerk provided Members an overview of the budget setting process and figures presented at the meeting.

 

It was proposed by Councillor Miller, seconded by Councillor P Samuels and resolved to RECOMMEND to Full Council to be held on 1st December 2022 the Town Council Budgets, Virements and Nominal Codes for the year 2023/24 as attached.

 

122/22/23  TO RECEIVE THE TOWN COUNCIL RECOMMENDED FEES AND CHARGES FOR THE YEAR 2023/24 AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

It was proposed by Councillor Dent, seconded by Councillor Bullock and resolved to RECOMMEND to Full Council to be held on 1st December 2022 the Town Council Fees and Charges for the year 2023/24 as attached.

 

123/22/23  TO RECEIVE THE TOWN COUNCIL RECOMMENDED LEVEL OF CONTINGENCY AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

It was proposed by Councillor P Samuels, seconded by Councillor B Samuels and resolved to RECOMMEND to Full Council to be held on 1st December 2022:

 

1.      To set the Town Council level of contingency at 5.5 months for the year 2023/24;

 

2.      To vire £14,517 from General Reserves for the year 2023/24 to maintain the set level of contingency;

 

3.      A contingency figure of £599,387 for the year 2023/24.

 

 

124/22/23  TO CONSIDER RECOMMENDING THE TOWN COUNCIL PRECEPT FOR THE YEAR 2023/24 TO FULL COUNCIL TO BE HELD ON 1ST DECEMBER 2022.

 

It was proposed by Councillor Miller, seconded by Councillor P Samuels and resolved to RECOMMEND to Full Council to be held on 1st December 2022 to set the Town Council Precept for the year 2023/24 as follows:

 

1.      A Precept of £1,307,753, an increase of 4.15%.

 

2.      £237.16 per annum for a Band D dwelling, an increase of 16p per week, 3.66%.

 

The Chairman of Policy and Finance requested the recommendations be received under agenda items 20, 21, 22 and 23 of the December Full Town Council agenda.

 

It was proposed by Councillor Miller, seconded by Councillor P Samuels and RESOLVED to approve receiving the above recommendations under agenda items 20, 21, 22 and 23 of the December Full Town Council agenda.

 

 

f.    Personnel held on 24th November 2022. 

 

82/22/23    TO REPORT BACK ON STAFF PERFORMANCE REVIEWS AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

It was RESOLVED to note that all staff performance reviews had been successfully completed.

 

It was proposed by Councillor Miller, seconded by Councillor Stoyel and resolved to RECOMMEND to Full Council to approve all incremental point progressions for eligible staff for the year 2023-24 commencing 1st April 2023.

 

It was proposed by Councillor Martin, seconded by Councillor Miller and RESOLVED to approve the above recommendation.

 

 

 

 

 

 

 

 

 

86/22/23    TO RECEIVE AND CONSIDER RECOMMENDING TO FULL TOWN COUNCIL THE SAFEGUARDING POLICY.

 

It was proposed by Councillor Stoyel, seconded by Councillor Peggs and resolved to RECOMMEND adopting the Safeguarding Policy to Full Town Council to be held on Thursday 1st December 2022 (as attached).

 

It was proposed by Councillor Martin, seconded by Councillor Peggs and RESOLVED to approve the above recommendation.

 

 

89/22/23    TO RECEIVE A REPORT ON THE NJC PAY CLAIM DEAL 2022-23 AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

It was proposed by Councillor Dent, seconded by Councillor Peggs and resolved to RECOMMEND to Full Council to be held on Thursday 1st December 2022 to accept and implement the pay award back dated to 1st April 2022 as follows:

 

1.    An increase of £1,925 on all NJC pay points 1 and above;

 

2.    An increase of 4.04% for Fire Wardens;

 

3.    With effect from 1st April 2023, an increase of one day to all employees     annual leave entitlement;

 

4.    With effect from 1st April 2023, the deletion of pay point 1 from the NJC     pay spine.

 

It was proposed by Councillor Martin, seconded by Councillor Dent and RESOLVED to approve the above recommendation.