Agenda item

a.  Services held on 8th December 2022;

RECOMMENDATION 1:

94/22/23    TO RECEIVE AND CONSIDER APPROVING RECOMMENDATIONS FROM THE PROPERTY MAINTENANCE SUB COMMITTEE HELD ON 11TH OCTOBER 2022.

The Town Clerk brought Members attention to the Services Committee Professional Fees budget code 6418 available funds.

It was proposed by Councillor Miller, seconded by Councillor Bickford and resolved to RECOMMEND to the Services Committee:

1.    To create a new budget code Professional Fees and vire £5,000 from General Reserves to the new budget code for the year 2022-23;

Please note; a new budget code is not required as budget code 6418 Professional Fees already exists for this purpose.

2.    To provide continuation of the budget for Professional Fees for the year 2023/24 with a suggested available budget of £10,000 per annum.

It was proposed by Councillor Bullock, seconded by Councillor Dent and resolved to RECOMMEND to Full Council to be held on Thursday 12th January 2023 to vire £5,000 from General Reserves to budget code 6418 Professional Fees for the year 2022-23.

It was RESOLVED to note that Saltash Town Council budgeted £10,000 for Professional Fees in the Precept for the year 2023-24.

It was proposed by Councillor Miller, seconded by Councillor B Samuels and RESOLVED to note the minutes and approve the above recommendation to vire £5,000 from General Reserves to budget code 6418 Professional Fees for the year 2022-23.

b.  Planning and Licensing held on 20th December 2022;

It was RESOLVED to note. There were no recommendations.

c.   Policy and Finance held on 10th January 2023. 

RECOMMENDATION 1:

138/22/23  TO RECEIVE A REPORT ON THE TOWN COUNCIL PRECEPT LEAFLET FOR THE YEAR 2023/24 AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

Members considered the report.

During discussion of this item, Councillor Dent gave her apologies and left the meeting.

It was proposed by Councillor Miller, seconded by Councillor P Samuels and RESOLVED:

1.    To delegate authority to determine the final wording and layout of the precept leaflet to the Town Clerk, Chairman and Vice Chairman of the Policy and Finance Committee and the Chairman of the Council;

2.    To RECOMMEND to Full Town Council to be held on 12th January 2023 that 10,500 copies of the precept leaflet (as attached) are printed for distribution as follows:

Printing

Appoint Company A at a cost of £875.00

Distribution

Appoint Company A at a cost of £1,230.30 + VAT

Undertake Social Media Geo Targeted advertising at a cost of £50.00

Total cost from Budget Code 6301 Stationery/Postage/Printing: £2,155.30 ex VAT

In addition, there will be advertising within Town Council buildings, notice boards, social media channels and press releases. The Mayor will highlight the leaflet distribution in the Town Messenger column.

It was proposed by Councillor Miller, seconded by Councillor Yates and RESOLVED to note the minutes and approve the above recommendation subject to slight amendments to the text and formatting issues with the design elements of the precept leaflet.

Members requested advertisement, at no additional cost to the Town Council, be explored with Saltash Gateway Community Radio.

Councillor Yates left the meeting.