Agenda item

a.  Policy and Finance held on 10^th January 2023;

 

RECOMMENDATION 1:

 

138/22/23  TO RECEIVE A REPORT ON THE TOWN COUNCIL PRECEPT LEAFLET FOR THE YEAR 2023/24 AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

Members considered the report.

 

During discussion of this item, Councillor Dent gave her apologies and left the meeting.

 

It was proposed by Councillor Miller, seconded by Councillor P Samuels and RESOLVED:

 

1.  To delegate authority to determine the final wording and layout of the precept leaflet to the Town Clerk, Chairman and Vice Chairman of the Policy and Finance Committee and the Chairman of the Council;

 

2.  To RECOMMEND to Full Town Council to be held on 12^th January 2023 that 10,500 copies of the precept leaflet (as attached) are printed for distribution as follows:

 

Printing

Appoint Company A at a cost of £875.00

 

Distribution

Appoint Company A at a cost of £1,230.30 + VAT

 

Undertake Social Media Geo Targeted advertising at a cost of £50.00

 

Total cost from Budget Code 6301 Stationery/Postage/Printing: £2,155.30 ex VAT

 

In addition, there will be advertising within Town Council buildings, notice boards, social media channels and press releases. The Mayor will highlight the leaflet distribution in the Town Messenger column.

 

It was proposed by Councillor Miller, seconded by Councillor Stoyel and RESOLVED to note the minutes and approve the above recommendation.

 

 

b.  Planning and Licensing held on 17^th January 2023;

 

It was RESOLVED to note. There were no recommendations.

 

The Chairman of Planning and Licensing – Councillor B Samuels informed Members that the CC Planning Portal would be unavailable on Friday 3^rd February 2023 between 17:00 and 20:00.

 

Councillor B Samuels reminded Members of a survey poll in relation to application PA22/11136 - 71 Callington Road, Saltash, PL12 6DZ is in circulation and requested Members respond accordingly.

 

 

c.   Personnel held on 24^th January 2023;

 

RECOMMENDATION 1:

 

99/22/23    TO RECEIVE A CORNWALL COUNCIL PENSION REPORT AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

It was proposed by Councillor Martin, seconded by Councillor Dent and resolved to RECOMMEND to Full Council to vire £4,612.94 from General Reserves to the following budget codes to meet the new contribution rate:

 

Committee Budget 2023/2024 New Contribution Rate Extra Budget Needed Burial Board £3,070.96 £3,202.33 £131.37 Burial Authority £1,316.12 £1,372.43 £56.31 Library £20,460.00 £21,335.29 £875.29 P&F £45,235.81 £47,171.03 £1,935.22 Services £31,922.99 £33,288.68 £1,365.69 Guildhall £5,821.68 £6,070.74 £249.06   Councillor Yates left the meeting.

It was proposed by Councillor Martin, seconded by Councillor Stoyel and RESOLVED to note the minutes and approve the above recommendation.

 

Councillor Yates returned to the meeting.

 

RECOMMENDATION 2:

 

100/22/23  TO REVIEW ROSEVALE ACCOUNTANTS FINANCE SUPPORT AGREEMENT AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

It was proposed by Councillor Martin, seconded by Councillor Peggs and RESOLVED to:

 

1.  Continue with the appointment of Rosevale Accountants to work with the Town Clerk covering the work of the Finance Officer, training and year end to a maximum of 30hrs per week;

 

2.  Review the status of the appointment at the March Personnel Committee meeting;

 

3.  To note that the Town Clerk is covering the work of the Finance Officer from 25^th January to 26^th March 2023 in the absence of Rosevale Accountants.

 

It was proposed by Councillor Martin, seconded by Councillor Peggs and resolved to RECOMMEND to Full Council to vire £6,310 from General Reserves to budget code Finance Consultancy Fees to cover Rosevale Accountants fees for the period of 1st April to 30th June 2023.

 

Please note: the above recommended budget amount may not be fully utilised due to the works potentially brought back in-house upon appointment and training of a new member of staff.

 

Councillor Martin requested a recorded vote be taken.

 

Bickford	For
Brady	Against
Bullock	For
Dent	For
Foster	Absent
Gillies	Absent
Griffiths	For
Lennox-Boyd	Absent
Martin	For
Miller	For
Peggs	For
B Samuels	Abstain
P Samuels	Abstain
Stoyel	For
Yates	For

 

It was proposed by Councillor Martin, seconded by Councillor Peggs and following a recorded vote of 9 for RESOLVED to approve the above recommendation.

 

 

d.  Extraordinary Joint Burial Board held on 26^th January 2023.

 

RECOMMENDATION 1:

 

38/22/23    TO RECEIVE A REPORT FROM THE TOWN COUNCIL BUILDING SURVEYOR TOGETHER WITH TENDER SUBMISSIONS RELATING TO THE CHURCH WALL OF ST STEPHENS AND TO CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

Members received the evaluation from the Town Council’s Building Surveyor and discussed the three quotes received.

 

It was proposed by Councillor Dent, seconded by Councillor Bullock and RESOLVED to appoint Company B to carry out works on the partially collapsed wall between St Stephens Courtyard and private residence ‘Kellywyth’, in accordance with the Specification of Works dated 2^nd December 2022 at a total cost of £14,366.00+vat to be taken from budget code 6170 BB EMF Repairs to Cemetery Wall;

 

It was proposed by Councillor Dent, seconded by Councillor Lennox-Boyd and resolved to RECOMMEND to Full Town Council to vire £14,366.00+vat to budget code 6170 BB EMF Repairs to Cemetery Wall from General Reserves;

 

It was proposed by Councillor Dent, seconded by Councillor Lennox-Boyd and resolved to RECOMMEND to the Policy and Finance Committee to provide delegated authority to spend of £1,436.70+vat to the Town Clerk for the associated costs for the Town Council’s Building Surveyor to be taken from budget code 6224 PF Professional Costs, relating to management of works to the partially collapsed wall between St Stephens Courtyard and private residence ‘Kellywyth’.  

 

It was proposed by Councillor Dent, seconded by Councillor Miller and RESOLVED to note the minutes and approve the above recommendation.