Agenda item

a.  Station Property held on 27th March 2023;

RECOMMENDATION:

47/22/23    TO REVIEW ISAMBARD HOUSE FEES AND CHARGES AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

Members discussed additional Fees and Charges for Isambard House to accommodate Saltash based art exhibitions. Currently art exhibitions pay commission rates only for the room hire.

It was proposed by Councillor Bullock, seconded by Councillor Miller and resolved to RECOMMEND to the Policy and Finance Committee meeting to be held on Wednesday 10th May 2023 to approve:

1.    A charge of £30 Monday to Friday, £50 Saturday and Sunday, based on a six-hour day and 10% commission, for Saltash based Art Exhibitions only;

2.    The above additional cost-plus VAT to be added to the Town Council fees and Charges 2023/24;

3.    Delegated authority to the Town Clerk working with the Chairman and Vice Chairman to manage any exceptional booking enquiries until the Town Council Room Hire policy has been approved.

It was proposed by Councillor Bullock, seconded by Councillor Yates and resolved to RECOMMEND to Full Council to be held on 1^st June 2023 to approve the above Station Property Sub Committee recommendation.

b.  Property Maintenance held on 4th April 2023.

RECOMMENDATION:

8/23/24           TO RECEIVE QUOTES TO REDUCE THE TOWN COUNCIL ENERGY COSTS AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

Members discussed the three quotes received.

It was proposed by Councillor Bullock, seconded by Councillor Dent and RESOLVED to request Company C to clarify that the quote received is in line with the Town Council vision to firstly improve energy efficiencies across all Town Council premises/rentals.

It was proposed by Councillor Bullock, seconded by Councillor Dent and resolved to RECOMMEND (subject to confirmation of the above):

1.  To the Policy and Finance Committee meeting to be held on Tuesday 10th May 2023 to appoint Company C to undertake an energy efficiency report to understand the Town Council’s energy usage;

2.  The report to include all Town Council properties/rentals – The Guildhall, Longstone Garage and Store, Maurice Huggins Room, Isambard House, Saltash Library Hub and Saltash Heritage Centre;

3.  At a cost of £1,900+vat allocated to budget code 6224 PF Professional Costs.

The Town Clerk updated Members on further information received from Company C and the type of energy efficiency data that would be produced and received within the report should Members wish to proceed with the appointment.

The Town Clerk informed Members of a further cost of £450+vat for an evaluation of Saltash Heritage Centre as this was not requested at the time of seeking a quote.

The Town Clerk further informed Members that there are not sufficient funds in budget code 6224 Professional Costs to cover the quote due to last year’s £10,000 virement returned to General Reserves.

Members discussed the information received.

It was proposed by Councillor Dent, seconded by Councillor Stoyel and resolved to RECOMMEND to Full Town Council to be held on 1^st June 2023 to vire £10,000 from General Reserves to budget code 6224 Professional Costs to cover the cost of appointing Company C (£1,900) and to allow for future projects to be undertaken for the year 2023/2024.

It was proposed by Councillor Dent, seconded by Councillor Stoyel and RESOLVED to appoint Company C at a cost of £1,900+vat subject to the removal of the Saltash Heritage Centre allocated to budget code 6224 Professional Fees.

The Chairman announced the next item of business to be discussed is Agenda Item 24 – To receive a report to further revise Isambard House Fees and Charges and consider any actions and associated expenditure.