Agenda item

a.    Policy and Finance held on 10th May 2023;

 

It was RESOLVED to note the minutes and consider the following recommendations.

 

RECOMMENDATION 1;

 

19/23/24         TO RECEIVE THE HOME LIBRARY SERVICE POLICY OF THE SERVICES COMMITTEE AND CONSIDER RECOMMENDING TO FULL COUNCIL.

 

The Town Clerk informed Members of the amendments contained within the policy received and circulated within the reports pack and additional amendments for consideration.

 

Councillor Martin left the meeting.

 

Councillor Martin returned to the meeting.

 

It was proposed by Councillor Dent, seconded by Councillor P Samuels and resolved to RECOMMEND the Home Library Service Policy (as attached) to Full Council to be held on 1st June 2023, subject to the additional amendments in the Risk Assessment.

 

It was proposed by Councillor P Samuels, seconded by Councillor Mortimore and RESOLVED to approve the above recommendation.

 

RECOMMENDATION 2;

 

22/23/24         TO RECEIVE RECOMMENDATIONS OF THE FOLLOWING SUB COMMITTEES:

 

a.    Station Property held on 27th March 2023;

 

RECOMMENDATION:

 

47/22/23        TO REVIEW ISAMBARD HOUSE FEES AND CHARGES AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

Members discussed additional Fees and Charges for Isambard House to accommodate Saltash based art exhibitions. Currently art exhibitions pay commission rates only for the room hire.

 

It was proposed by Councillor Bullock, seconded by Councillor Miller and resolved to RECOMMEND to the Policy and Finance Committee meeting to be held on Wednesday 10th May 2023 to approve:

 

1.    A charge of £30 Monday to Friday, £50 Saturday and Sunday, based on a six-hour day and 10% commission, for Saltash based Art Exhibitions only;

 

2.    The above additional cost-plus VAT to be added to the Town Council fees and Charges 2023/24;

 

3.    Delegated authority to the Town Clerk working with the Chairman and Vice Chairman to manage any exceptional booking enquiries until the Town Council Room Hire policy has been approved.

 

It was proposed by Councillor Bullock, seconded by Councillor Yates and resolved to RECOMMEND to Full Council to be held on 1st June 2023 to approve the above Station Property Sub Committee recommendation.

 

It was proposed by Councillor P Samuels, seconded by Councillor Peggs and RESOLVED to approve the above recommendation.

 

RECOMMENDATION 3;

 

23/23/24         TO RECEIVE A REPORT TO FURTHER REVISE ISAMBARD HOUSE FEES AND CHARGES AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

It was proposed by Councillor Bullock, seconded by Councillor Miller and resolved to RECOMMEND to Full Council to be held on 1st June 2023 to approve the additional Fees and Charges for art exhibitions outside Saltash held at Isambard House:

 

Art Exhibitions (Non Saltash Based)

 

£40 Monday to Friday

£60 Saturday and Sunday

Plus 10% commission per sale.

Based on a six hour day.

 

It was proposed by Councillor P Samuels, seconded by Councillor Stoyel and RESOLVED to approve the above recommendation.

 

b.    Property Maintenance held on 4th April 2023.

 

8/23/24           TO RECEIVE QUOTES TO REDUCE THE TOWN COUNCIL ENERGY COSTS AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

The Town Clerk updated Members on further information received from Company C and the type of energy efficiency data that would be produced and received within the report should Members wish to proceed with the appointment.

 

The Town Clerk informed Members of a further cost of £450+vat for an evaluation of Saltash Heritage Centre as this was not requested at the time of seeking a quote.

 

The Town Clerk further informed Members that there are not sufficient funds in budget code 6224 Professional Costs to cover the quote due to last year’s £10,000 virement returned to General Reserves.

 

Members discussed the information received.

 

It was proposed by Councillor Dent, seconded by Councillor Stoyel and resolved to RECOMMEND to Full Town Council to be held on 1st June 2023 to vire £10,000 from General Reserves to budget code 6224 Professional Costs to cover the cost of appointing Company C (£1,900) and to allow for future projects to be undertaken for the year 2023/2024.

 

It was proposed by Councillor P Samuels, seconded by Councillor Yates and RESOLVED to approve the above recommendation.

 

b.    Planning and Licensing held on 16th May 2023;

 

It was RESOLVED to note. There were no recommendations.

 

c.    Burial Authority held on 23rd May 2023;

 

It was RESOLVED to note. There were no recommendations.