Agenda item

a.  Devolution held on 11th May 2023;

It was RESOLVED to note the minutes and consider the following recommendation.

RECOMMENDTION;

10/23/24    TO RECEIVE AND CONSIDER CORNWALL COUNCILS REVISED HEADS OF TERMS FOR VICTORIA GARDENS AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

The Town Clerk informed Members of Cornwall Council’s revised Heads of Terms to form a five-year Leasehold.

The Town Clerk confirmed the existing Town Council Public Liability insurance covers all areas that the Town Council is responsible for, there are no additional costs should Members wish to proceed with the five-year Leasehold.

The Community Link Officer advised that the Heads of Terms will be refined and formed as the basis of the Leasehold and the referral of the Maurice Huggins Room as Tea Rooms would be amended at the point of drafting the Leasehold.

It was proposed by Councillor Bullock, seconded by Councillor B Samuels and resolved to RECOMMEND to Full Council to be held on 1st June 2023;

1.    To approve Cornwall Council’s revised Heads of Terms to form a five-year Leasehold for the Maurice Huggins Room and Victoria Gardens, subject to the Personnel Committee identifying additional work levels to efficiently discharge works required by the Town Council;

2.    To accept Cornwall Council’s offer to provide the Town Council with a grant in the sum of £5,000 to undertake repair and maintenance works to the railings.

It was proposed by Councillor Bullock, seconded by Councillor Peggs and RESOLVED to approve the above recommendation.

b.  Station Property held on 17th May 2023.

It was RESOLVED to note the minutes and consider the following recommendation.

RECOMMENDATION;

9/23/24      TO RECEIVE AN UPDATE ON ISAMBARD HOUSE CONCESSIONAIRE AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

Councillor Bullock spoke of the progress for the concessionaire (Simon Zinn) to open the café and waiting room area.

Due to Simon’s other commitments and the requirement to procure specialised catering equipment, the concessionaire is unable to commence trading until the 1st September 2023. Slight alterations to the design of the kitchen space have been proposed to start at the beginning of August.

Members discussed the necessity to open the waiting room and café and that an assurance must be received from the concessionaire should the Town Council allow for additional time until trading can commence.

Members discussed how the space could be utilised in the interim. Members agreed charitable community organisations should be approached to ascertain interest in running a pop up café in aid of fundraising, subject to managing the kitchen and waiting room area.

It was proposed by Councillor Bullock, seconded by Councillor Peggs and resolved to RECOMMEND to Full Council to be held on 1st June 2023:

1.    To approve the amendments to the Agreement inclusive of a one off cover bond of £500 payable on Agreement date to Saltash Town Council, to be returned to Simon Zinn within 14 days of the Operational Commencement Date;

2.    To include a further amendment to the Agreement, the concessionaire to reinstate the kitchen to its original design, if required;

3.    To continue with the previously agreed offer with Simon Zinn of a six-month free trial period (rent and utilities only) reflective of the details contained within the existing tender pack to commence on 1st September 2023 with a three month review to be undertaken;

4.    To provide the Town Clerk delegated authority to review and sign the written contract on behalf of the Town Council.

It was proposed by Councillor Bullock, seconded by Councillor Gillies and RESOLVED to approve the above recommendation.