Agenda item

a.  Joint Burial Board held on 27^th June 2023;

 

5/23/24 TO RECEIVE THE JOINT BURIAL BOARD BUDGET STATEMENT

AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

The Assistant Town Clerk (ATC) explained the reason for the need to better present the budget statement to offer further clarity of the expenditure to date and the ability to track expenditure throughout the year highlighting any areas that may be close to an overspend. This also identifies areas that may require further consideration by Members when setting the budget for the following Precept year.

 

The ATC provided a brief overview of the colour coding system contained within the circulated reports pack:

 

·         Green shows funds are on target as predicted at this point of the financial year;

 

·         Yellow shows where the budget has been utilised more than expected at this point of the financial year;

 

·         Red shows an overspend on the budget for what was expected to be utilised at this point of the financial year.

 

Town Council Members agreed to consider and approve the virements en bloc:

 

It was proposed by Councillor Bickford, seconded by Councillor Peggs and resolved to RECOMMEND the following virements to the next Services Committee meeting:

 

1.  £16,422.22 from budget code 6624 ST BB Cemetery Staff Gross Pay (St Stephens) to 6618 ST SE Services Delivery Gross Pay;

 

2.  £1,387.21 from budget code 6625 ST BB Cemetery – Employers NI

to 6619 ST SE Services Delivery Employers NI;

 

3.  £3,201.96 from budget code 6626 ST BB Cemetery Staff – Employers Pension (St. Stephens) to 6620 ST SE Services Delivery Employers Pension;

 

4.  £138.00 from budget code 6667 ST BB Cemetery Staff – Clothing (St. Stephens) to 6673 ST SE Services Delivery – Clothing;

 

5.  £473.00 from budget code 6668 ST BB Cemetery Staff – Mobiles (St. Stephens) to 6674 ST SE Services Delivery – Mobiles;

 

6.  £80.00 from budget code 6669 ST BB Staff Travelling Expenses (St.Stephens) to 6675 ST SE Services Delivery Staff Travelling Expenses;

 

7.  £530.00 from budget code 6670 ST BB Staff Training (St. Stephens) to 6676 ST SE Services Delivery Staff Training;

 

8.  £8,830.00 from budget code 6693 ST BB EMF Staff Contingency (St. Stephens) to 6700 ST SE Services Delivery Staff Contingency.

 

It was proposed by Councillor Bickford, seconded by Councillor Mortimore and RESOLVED to approve the above recommendations en-bloc.

 

b.  Personnel held on 29th June 2023;

 

Members agreed to receive and consider the following recommendations en-bloc.

 

RECOMMENDATION 1:

 

27/23/24    TO RECEIVE THE TRAINING BUDGET, REPORT BACK ON TRAINING ATTENDED AND CONSIDER TRAINING REQUESTS AND ANY ASSOCIATED EXPENDITURE.

 

It was RESOLVED to note the training budget and staff training to date.

 

It was proposed by Councillor Foster, seconded by Councillor Stoyel and resolved to RECOMMEND at the next Services Committee meeting to approve for a Service Delivery General Assistant to undertake the Powered Pole Pruner training at a cost of £240 allocated to budget code 6676 Service Delivery Staff Training.

 

RECOMMENDATION 2:

 

28/23/24    TO RATIFY SERVICE DELIVERY TRAINING EXPENDITURE.

 

It was proposed by Councillor Dent, seconded by Councillor Stoyel and resolved to RECOMMEND at the next Services Committee meeting to ratify the below Service Delivery training of £695 allocated to budget code 6676 Service Delivery Staff Training:

 

1.    Brushcutter/Trimmer LANTRA Certificate and card - £220.00

 

2.    Hand Held Hedge Trimmers LANTRA Certificate and card - £220.00

 

3.    Pedestrian and Ride-On Mower LANTRA Certificate and Card - £255.00.

 

RECOMMENDATION 3:

 

30/23/24    TO REVIEW EMPLOYMENT LAW TRAINING FOR LINE MANAGERS AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

It was proposed by Councillor Martin, seconded by Councillor Stoyel and RESOLVED to approve the Line Managers to attend Employment Law training delivered by HR Support Consultancy at a total cost of £450.  The Town Clerk to arrange a suitable training date subject to the appointment of a Service Delivery Manager.

 

It was proposed by Councillor Martin, seconded by Councillor Stoyel and resolved to RECOMMEND at the next Services Committee meeting approval for Employment Law training cost of £90 allocated to budget code Service Delivery Staff Training;

 

It was proposed by Councillor Stoyel, seconded by Councillor Dent and RESOLVED to approve the above recommendations.

 

c.   Policy and Finance held on 11th July 2023;

 

RECOMMENDATION 1:

 

39/23/24    TO RECEIVE THE CURRENT STC AND COMMITTEE BUDGET STATEMENTS AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

It was RESOLVED to note the Town Clerk update on budget reports.

 

It was proposed by Councillor Miller, seconded by Councillor Martin and resolved to RECOMMEND to the Burial Authority Committee, Services Committee and Library Sub Committee to consider the virement of funds to bring budgets back within the set expenditure at their next available meeting.

 

It was RESOLVED to note the recommendation for the Services Guildhall budget was actioned under Agenda Item 6 minute number 51/23/24.