Agenda item

a.  Policy and Finance held on 12^th September 2023;

It was RESOLVED to note the minutes and consider the following recommendations.

RECOMMENDATION 1:

72/23/24 TO RECEIVE THE RECOMMENDED DRAFT ALLOTMENT POLICY AND CONSIDER ANY ACTIONS.

It was proposed by Councillor Bullock, seconded by Councillor Stoyel and resolved to RECOMMEND the Draft Allotment Policy (as attached) to Full Council to be held on Thursday 5th October 2023.

It was proposed by Councillor Miller, seconded by Councillor Peggs and RESOLVED to approve the above recommendation.

RECOMMENDATION 2:

73/23/24 TO RECEIVE AMENDMENTS TO EXISTING TOWN COUNCIL POLICIES AND CONSIDER ANY ACTIONS:

The Chairman requested the following amendments to existing Town Council policies be considered en-bloc.

a.    Communications;

b.    Protocol for Member Officer Relations;

c.    Standing Orders.

Members discussed the amendment received and contained within the circulated reports pack.

It was proposed by Councillor Miller, seconded by Councillor Stoyel and resolved to RECOMMEND the amendment to the Communications, Protocol for Member Officer Relations and Standing Orders (as attached) to Full Council to be held on Thursday 5th October 2023.

Councillor Miller requested a recorded vote be taken.

It was proposed by Councillor Miller, seconded by Councillor Stoyel and following a recorded vote of 11 for it was RESOLVED to approve the above recommendation.

b.  Planning and Licensing held on 19^th September 2023;

It was RESOLVED to note. There were no recommendations.

c.   Burial Authority held on 25^th September 2023;

It was RESOLVED to note the minutes and consider the following recommendation.

RECOMMENDATION:

26/23/24 TO RECEIVE A REQUEST FROM ANTHONY ESTATES FOR THE USE OF CHURCHTOWN CEMETERY AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

The Chairman informed Members that a representative of Antony Estate was present at the meeting and with Members approval, the representative would be invited to present as a guest speaker.

It was proposed by Councillor Miller, seconded by Councillor Lennox-Boyd and RESOLVED to approve the representative of Antony Estate as a guest speaker.

The representative of Antony Estate gave a presentation concerning the proposed Natural Burial Site at Churchtown Farm, Saltash and the proposal for shared facilities.

Following the presentation Members discussed the proposals and impacts for a shared arrangement for parking and the installation of a site unit for the use of Antony Estate at the Churchtown Cemetery site.

It was proposed by Councillor Miller, seconded by Councillor Foster and resolved to RECOMMEND to Full Town Council to be held on 5^th October 2023:

1.    To agree in principal to authorise the use of 15 spaces at Churchtown Cemetery car park by Antony Estates for funeral services at their proposed Natural Burial site, subject to contract and agreements being in place, these are to be inclusive of a booking system controlled by the admin department, costs to be determined and site management during use.

2.    To review the installation and lease of a storage unit at Churchtown Cemetery, for use by Antony Estates for their Natural Burial site subject to a site visit and update from Burial Authority committee members.

Councillor Dent spoke of the request to place a sizeable storage unit within the grounds of Churchtown Cemetery and of a recently held site visit. Members did not feel a storage unit would be conducive or in keeping with the surroundings.

Members discussed various implications with shared use of the parking facilities at Churchtown Cemetery and requested further consideration relating to staff capacity and cost implications prior to any agreement being made.

It was proposed by Councillor Dent, seconded by Councillor Brady and RESOLVED defer the above recommendation to the Burial Authority to provide further clarification.