The Chairman confirmed that the meeting was now in Part Two and reminded Members that the items discussed are of the strictest confidence and must not be discussed or shared with others.
Members are to ensure all CONFIDENTIAL papers are returned to the Office Manager / Assistant to the Town Clerk immediately after this agenda item.
Members discussed the report received.
It was proposed by Councillor Bickford, seconded by Councillor Gillies and RESOLVED:
1. To note that this matter is taken in part two of the Public Bodies Act 1960 due to commercial sensitivity and contractual reasons;
2. To note that the procurement process was properly followed and that three bids were received. The Council approved the recommendation made by the evaluation panel as part of the procurement process to appoint Company A for a three-year period commencing in 2025, at a total cost of £88,242.90, subject to a full site survey;
3. The contract will be funded through equal annual payments of £29,414.30, allocated to Budget Code 6572 EMF Festive Lights, for the design, supply, installation, maintenance, removal, storage, with necessary approvals obtained as required, of all Christmas/festive lights and decorations;
4. To delegate authority to the Town Clerk to oversee the management of the contract between Saltash Town Council and Company A, including approval of any additional costs, provided they remain within the allocated budget of £90,000, reporting back to future Services Committee meetings as necessary.