Agenda and draft minutes

Saltash Town Council - Thursday 1st April 2021 7.00 pm

Venue: Virtual Zoom Platform

Items
No. Item

1/21/22

Announcements:

a.     To confirm that all present can hear the proceedings.

 

b.     Roll call of Members, Public and Press present.

 

c.      To confirm the meeting is quorate.

 

d.     Meeting procedure.

Minutes:

The Chairman confirmed that all present could hear the proceedings.

 

The Chairman confirmed all persons present.

 

The Chairman confirmed the meeting was quorate.

 

The Chairman informed all attendees of the procedure for the meeting.

 

The Chairman reminded Members of the Pre-election period and requested Members be mindful of The Law and the Code as it conducts its business at this evening’s meeting.

 

The Chairman informed Members of the absence of the Town Clerk due to health reasons.  The council wish him a speedy recovery. 

In the absence of the Town Clerk the Assistant Town Clerk is in attendance and will be clerking this evening’s Full Town Council meeting.

 

2/21/22

Prayers

Minutes:

Reverend Prebendary Brian Anderson led prayers.

3/21/22

Declarations of Interest

a.     To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

b.     Town Clerk to receive written requests for dispensations prior to the start of   the meeting for consideration.

Minutes:

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

None.

 

b.  Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

 

None.

4/21/22

Monthly Crime Figures

Minutes:

It was RESOLVED to note.

5/21/22

Report by Community Enterprises PL12

Minutes:

No report.

6/21/22

CNP report for noting or matters arising

Minutes:

No report.

7/21/22

CNP Action Points for Reports

Minutes:

No actions.

8/21/22

To receive a report on behalf of Safer Saltash

Minutes:

Councillor Miller briefed Members of an additional meeting held since the report was distributed and informed Members of updates.

 

It was RESOLVED to note.

9/21/22

To consider Risk Management reports as may be received

Minutes:

None.

10/21/22

Questions - A 15-minute period when members of the public may ask questions of Members of the Council

Please note:  Any member of the public requiring to put a question to the Council must do so 24 hours prior to the meeting by writing or email.

Minutes:

Two members of the public submitted questions to planning application PA21/01757 both against the application.

 

The Chairman informed Members of questions received in relation to agenda item 20a – Applications for consideration: PA21/01757 and that they would be received under agenda item 20a.

 

The Chairman announced that the next item of business to be received is agenda item 20a - Planning Application PA21/01757.

11/21/22

Planning:

a.  Applications for consideration:

 

PA21/01757

c/o agent Barratt David Wilson (Exeter) Ltd - Land At Broadmoor Farm Stoketon Cornwall

Reserved matters application for Phase 1, which comprises: the construction of 387 dwellings, public open space, landscape planting, pedestrian, cycle and vehicular links, 1 substation and one governor and associated infrastructure. (Details following outline application PA14/02447 dated 13.10.2017) Resubmission of application no. PA19/08297 dated 09/04/20.

Ward: North

Date received: 26/02/21

Response date: 09/04/21

https://planning.cornwall.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=QOS05HFGFLE00

 

b.  Tree applications/notifications:

 

PA21/01008

Mr Redfern – 14 Ashton Way Saltash PL12 6JE

Proposed crown lift and reduction T1. And proposal to fell T2.

Ward: North

Date received: 16/02/21

Response date: To be advised

https://planning.cornwall.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=QNWR9YFGL8Y00

Minutes:

a.  Applications for consideration:

 

PA21/01757

c/o agent Barratt David Wilson (Exeter) Ltd - Land At Broadmoor Farm Stoketon Cornwall

Reserved matters application for Phase 1, which comprises: the construction of 387 dwellings, public open space, landscape planting, pedestrian, cycle and vehicular links, 1 substation and one governor and associated infrastructure. (Details following outline application PA14/02447 dated 13.10.2017) Resubmission of application no. PA19/08297 dated 09/04/20.

Ward: North

 

Public Questions:

 

1.  Considering the various amounts, percentages and stages of payments proposed, do the various members of the town council consider the funding proposed as part of this development meets the town's needs adequately and at a sufficiently early stage in the development that the additional houses proposed will not unduly overload existing resources?

 

Councillor Dent advised this question would not be able to be taken at this evening’s meeting due to it being outside the remit of the current application to be received and will be answered separately in due course.

 

2.  Considering the traffic impact of the retail development on Gilston Road, do the various members of the Town Council consider that the spine road proposals onto the A388 are sufficient not to cause congestion problems on the A388 and the Main A38 Carkeel Roundabout? As is currently the case to the South of Carkeel Roundabout. This in particular given that the 2nd road junction onto the A38 is not due to be completed until much later in the development.

 

Councillor Dent advised this question would not be able to be taken at this evening’s meeting due to it being outside the remit of the current application to be received and will be answered separately in due course.

 

3.  Do the various members of the Town Council consider that the size and locations of the proposed green spaces on the development, are acceptable as proposed? This in particular considering that the large green space (incorporating the play area) is situated on land with historical drainage issues and the other smaller green area being on the periphery of the northern area of stage 1, immediately adjacent to a very busy road (the A388) where traffic rarely observes the existing 30mph speed restriction. The largest part of the stage 1 phase to the south containing no green areas at all.

 

Councillor Dent stated that the question relating to the green space available can be addressed under this current application as a reserved matter within Phase 1.

 

4.  As a resident of Carkeel Barns and as such surrounding neighbours will be the people who are effected most if the development goes ahead. Meetings with developers have promised all sorts of things from a 10 meter buffer zone around the perimeter of Carkeel Barns to an Access road with traffic lights while the development is underway. Over the years the residents have met with a few developers but want to be sure that access during the build will be available and that residents are not inconvenienced. Up to now when there has been a digger  ...  view the full minutes text for item 11/21/22

12/21/22

To receive and approve the Minutes of the Full Town Council Meeting held on 4th March 2021 as a true and correct record. pdf icon PDF 251 KB

Minutes:

Please see a copy of the minutes on the STC website.

 

It was proposed by Councillor P Samuels, seconded by Councillor Rance and RESOLVED that the minutes of the Full Town Council Meeting held on Thursday 4th March 2021 were confirmed as a true and correct record.

 

The minutes will be signed upon the return to the Guildhall and made available upon request.

13/21/22

Finance: pdf icon PDF 42 KB

Additional documents:

Minutes:

a.  To advise the following receipts in:

       i.       February 2021

 

It was RESOLVED to note.

 

b.  To advise the following payments in:

      ii.      February 2021

 

It was RESOLVED to note.

 

c.   Urgent and essential works actioned by the Clerk under Financial Regulations.

 

None.

 

d.  To note that bank reconciliations up to 28th February 2021 were reviewed as correct by the Chairman of Policy and Finance Committee and the Town Clerk.

 

Due to the Town Clerk’s absence it was proposed by Councillor P Samuels, seconded by Councillor Rance and RESOLVED to defer to The Annual Meeting of Saltash Town Council to be held on Thursday 20th May 2021.

 

e.  To note that an audit on recent supplier payments was conducted by the Chairman of Policy and Finance in line with the Council’s Financial Regulations. It was noted that there are no discrepancies to report.

 

It was RESOLVED to note.

14/21/22

To ratify the COVID-19 Delegated Decision Register: pdf icon PDF 300 KB

Ref Nr.

Details

Decision Agreed

Committee

Sub Committee

STC90

Procurement of an

additional office phone and power pack (including

distribution) for the

Administration Department

APPROVED

P&F

 

STC91

Reinstatement of library overdue fees as of September 2021

APPROVED

SERVICES

LIBRARY

 

Minutes:

Ref Nr.

Details

Decision Agreed

Committee

Sub Committee

STC90

Procurement of an additional office phone and power pack (including distribution) for the Administration Department

APPROVED

P&F

N/A

STC91

Reinstatement of library overdue fees as of September 2021

APPROVED

SERVICES

LIBRARY

 

It was proposed by Councillor P Samuels, seconded by Councillor Dent and RESOLVED to ratify the Covid-19 Delegated Decision Register.

15/21/22

Correspondence: pdf icon PDF 209 KB

Additional documents:

Minutes:

a.  Tamar Bridge Crossings - Tamar Bridge Resurfacing Project

 

It was RESOLVED to note.

 

b.  BT Consultation Review – PC01 Lower Fore Street Phone Box

 

Councillor Yates asked if the calls had been monitored throughout the Covid-19 isolation period. The Assistant Town Clerk to pose the question to the Community Link Officer for further information.

 

It was proposed by Councillor J Rance, seconded by Councillor Pinckney and RESOLVED to object due to the phone box residing in an essential and prominent safety position with regard to the very well-used bus stop and taxi rank for residents and visitors of the town.

16/21/22

To consider COVID-19 updates

Minutes:

No further updates.

17/21/22

To receive the updated STC Services and Operational Recovery Report

Minutes:

Councillor B Samuels informed Members of the changes to the report as follows:

 

1.  Members to consider staff to continue working from home until 21st June 2021.

 

2.  To consider the purchase of sufficient protective clear screens to be installed to all desks to future proof safe working practices.

 

3.  Members to consider relocation of staff desks to accommodate the Annual Town Meeting to be held in the Guildhall (Long Room) on 20th May and any future face to face council meetings should the legislation not support continued online council meetings.

 

It was proposed by Councillor B Samuels, seconded by Councillor Rance and RESOLVED to approve the updated report subject to further Government Guidance as and when received.

 

Lateral flow testing to be further considered at a future Personnel Committee Meeting.

18/21/22

To receive a report and any updates to the Fore Street reopening action plan

Minutes:

Councillor Peggs updated Members on the Fore Street reopening action plan and areas for consideration:

 

1.  To change the message on the two large banners one at the top and one at the bottom of Fore St to reinforce the message ready for the start of the reopening. The existing triangle banners situated on the trees and posts to remain.

 

2.  To replace the existing mobile hand sanitisers with fixed units on the crossings with clear visible signs and utilise the existing units for future events in the town.

 

Councillor Peggs informed Members that current funding has been extended until the end of June 2021 and all costings will be allocated under the reopening of the High Street Funds.

 

It was proposed by Councillor Peggs, seconded by Councillor B Samuels and RESOLVED to approve.

 

The Chairman announced a five-minute break. The meeting reconvened at 8:25 p.m.

19/21/22

To receive, consider and approve the completed final draft application for submission of the Town Vitality Funding Application pdf icon PDF 839 KB

Minutes:

Councillor Gillies spoke of the slight changes made since the initial draft application was received at last month’s Full Council meeting.  Councillor Gillies added that the amount of funding being requested is £84,000 to cover the costs of consultation and feasibility reports.

 

It was proposed by Councillor Martin, seconded by Councillor Peggs and RESOLVED to approve and submit the final Town Centre Revitalisation Fund Application to the Vitality Towns at Cornwall Council by the 7th April 2021.

20/21/22

Planning:

Minutes:

b.  Tree applications/notifications:

 

PA21/01008

Mr Redfern – 14 Ashton Way Saltash PL12 6JE

Proposed crown lift and reduction T1. And proposal to fell T2.

Ward: North

 

It was proposed by Councillor Dent, seconded by Councillor Phillips and RESOLVED to approve subject to the Tree Officers recommendations.

21/21/22

Consideration of License Applications: None.

Minutes:

None.

22/21/22

Public Bodies (Admission to Meetings) Act 1960

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

Minutes:

It was proposed by Councillor P Samuels, seconded by Councillor Bickford and RESOLVED that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

 

The Assistant Town Clerk informed Members that the meeting is now in Part Two and members of the public have been admitted to the waiting room.  Due to the meeting being held virtually it was requested that Members raise their hands to confirm there is nobody else in the room with them and that this matter remains confidential.

 

 

22/21/22a

To consider the overall cost and settlement figure for the Station Project.

Minutes:

It was proposed by Councillor Dent, seconded by Councillor Rance and RESOLVED to approve the final settlement figure within budget of £715,000.00 and sign off on the project.  Contractor to complete final works prior to retention monies being released in September 2021.

23/21/22

Public Bodies (Admission to Meetings) Act 1960

To resolve that the public and press be re-admitted to the meeting. 

Minutes:

It was proposed by Councillor P Samuels, seconded by Councillor Rance and RESOLVED that the public and press be re-admitted to the meeting.

 

 

 

24/21/22

To consider urgent non-financial items at the discretion of the Chairman.

Minutes:

Town Clerk Position

 

The Chairman advised Members that having sought advice from CALC, the job description of the Assistant Town Clerk allows the position to act up in the absence of the Town Clerk and fulfil the duties and responsibilities therefore the Assistant Town Clerk will assume the duties and responsibilities of the Town Clerk and will be meeting with Members of the Personnel Committee after the bank holiday.

 

Sustrans Walking and Cycling Map

 

Councillor Bickford updated Members on correspondence received from ward residents regarding the Active Walking and Cycling Map, produced by Sustrans, carrying the logos of Cornwall Council and Saltash Town Council listed as a ‘useful contact’ and the concerns raised as it provides incorrect information and contains a number of inaccuracies which need to be addressed.

 

It was proposed by Councillor Bickford, seconded by Councillor Dent and RESOLVED that STC be consulted for further input prior to republishing should there be a reprint of the Active Walking and Cycling map.

25/21/22

To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting.

Minutes:

None.

 

 

26/21/22

Date of next meeting: Annual Meeting of Saltash Town Council to be held on Thursday 20th May 2021 at 7:00 p.m.

Minutes:

The Annual Meeting of Saltash Town Council to be held on Thursday 20th May 2021 at 7.00pm

27/21/22

Common Seal:

To Order that the Common Seal of the Council be affixed to all Deeds and    

Documents necessary to give effect to the foregoing Acts and Proceedings.

Minutes:

It was proposed by Councillor P Samuels, seconded by Councillor J Rance and  RESOLVED that the Common Seal of the Council be affixed to all Deeds and Documents necessary to give effect to the foregoing Acts and Proceedings.