Skip to content
Saltash Town Council, Working for the People of Saltash
Your Town Council

Agenda and minutes

Venue: Guildhall

Items
No. Item

329/22/23

Prayers.

Minutes:

The Chairman announced the first item of business would be agenda item 2 – Prayers.

 

Reverend Tim Parkman led prayers.

330/22/23

Health and Safety Announcements.

Minutes:

The Chairman informed those present of the actions required in the event of a fire or emergency.

331/22/23

Declarations of Interest:

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

Minutes:

a.  To receive any declarations from Members of any registerable (5A of the Code of Conduct) and/or non-registerable (5B) interests in matters to be considered at this meeting.

 

None.

 

b.  The Town Clerk to receive written requests for dispensations prior to the start of the meeting for consideration.

 

None.

332/22/23

Chairman's Report. pdf icon PDF 103 KB

Minutes:

The Chairman welcomed Councillor Brady to the Town Council.

 

The Chairman thanked Councillor L Challen for his time at the Town Council.

 

The Chairman added that due to the received resignation from Councillor L Challen a Notice of Vacancy has now been advertised.

 

The Chairman informed Members that no strategic meetings had been held in the month of January.  However, a meeting is scheduled to be held with Cornwall Councillors on the 23rd February 2023. The Chairman welcomed questions and feedback from Members prior to the scheduled meeting.

 

It was RESOLVED to note.

333/22/23

Monthly Crime Figures.

Minutes:

The Town Clerk informed Members of a recent update received from PC Kim Lavers which explained that due to the transition of the new system and associated changes to processes, policies and procedures there will be no meaningful performance data for approximately 6 months whilst the new system and processes are embedded.

 

It was RESOLVED to note and that the Town Council will continue to receive information through the regular Safer Saltash Partnership Meetings.

334/22/23

Report by Community Enterprises PL12. pdf icon PDF 417 KB

Minutes:

It was RESOLVED to note.

335/22/23

Cornwall Gateway Community report for noting or matters arising.

Minutes:

No report.

336/22/23

Cornwall Gateway Community Action Points for consideration.

Minutes:

No Actions.

337/22/23

To receive the Community Network Highways Scheme for Saltash and consider any actions and associated expenditure. pdf icon PDF 168 KB

(Pursuant to FTC held on 12.01.23 minute nr. 306/22/23)

Additional documents:

Minutes:

Councillor Bickford provided a brief overview on the Town Council highway application for Albert Road.

 

Members discussed transport issues on Albert Road and the need for proposed resolutions to be actioned as soon as possible.

 

It was proposed by Councillor Dent, seconded by Councillor P Samuels and RESOLVED to contribute £5,000 from General Reserves for the Highway works to Albert Road and to submit the Town Council application to the next CNP meeting.

 

 

The Chairman announced the next item of business to be considered is Agenda Item 26.

 

338/22/23

To receive a request from Cornwall Council to withdraw Saltash Town Council application for the registration of land at Warfelton Green and consider any actions and associated expenditure. pdf icon PDF 91 KB

Minutes:

The Town Council welcomed Cornwall Council Officer Martin Wright to this evening’s meeting.

 

The Chairman invited Martin to speak on the request posed to Members to withdraw the outstanding application to register Warfelton Green as a Town Green.

 

Martin spoke of the law and legislation requirements of registering land as common land.

 

Unfortunately, it is the Officers view that the legislation on this occasion, appears to not be met and advised Members that if they wished to proceed with the application it would most certainly fail and be a timely, bureaucratic and costly exercise on the public purse.

 

Members discussed the options.

 

It was proposed by Councillor Brady, seconded by Councillor Yates and RESOLVED to approve to withdraw Saltash Town Council Application no.2718 for the registration of land at Warfelton Green, Saltash as a Town Green.

 

 

 

339/22/23

To receive a report on behalf of Safer Saltash.

Minutes:

Councillor Peggs provided a verbal update on the recently held Safer Saltash meeting. The update included items, such as, state audits and reports from Enforcement Officers on reported dangerous driving around local schools.

 

It was RESOLVED to note.

340/22/23

To receive a report from the Climate Change and Environmental Working Group.

Minutes:

No Report.

341/22/23

To receive a report from Saltash Chamber of Commerce. pdf icon PDF 103 KB

Minutes:

It was RESOLVED to note.

342/22/23

To receive a report from Cornwall Councillors. pdf icon PDF 619 KB

Minutes:

Cornwall Councillor Martin Worth gave a verbal update received prior to this evening’s meeting from Councillor Connor Donnithorne – Portfolio Holder for Transport.

 

Councillor Worth spoke of Councillor Donnithornes recognition to the comments of the Mayor and Saltash Town Council regarding all the Saltash car parks which are in Zone B and the charging times at the end of the day. As a small business owner Councillor Donnithorne understands the concerns of local traders losing that potential few hours of commuters returning across the Tamar and therefore the free time will continue to begin at 16:00 and not the proposed 18:00 for Zone B car parks only.

 

Councillor Frank informed Members of the scheduled cabinet meeting on 8th February 2023 for further discussions and debate on the proposed car parking charges. A full public consultation on the Traffic Regulation Order is due to commence on the 2nd March and will last for a period of 21 days.

 

Councillor Worth spoke of the Leisure Centre and the recent discussions on repairs with the overall scheme currently remaining within budget.

 

Councillor Frank gave a verbal update on the report circulated to Members and the proposed Community Area Panels (CAP’s).

 

Councillor Frank advised Members that the decision Cabinet makes next week will be final and stressed that it is vital that resources needed to be appropriate and fairly distributed between the area partnerships. With the need for at least one Community Link Officer (CLO) per Community Partnership Area.

 

Members agreed.

 

It was proposed by Councillor Bickford, seconded by Councillor Martin and RESOLVED to note the updates and that the Chairman writes to:

 

1.  Cornwall Council Estates Transformation regarding the future of a Service Hub at Saltash Leisure Centre;

 

2.  Cornwall Council Parking prior to the cabinet meeting to be held on 8th February 2023 regarding Saltash parking tariff;

 

3.  The Community Area Panel to reinforce and strengthen the Town Council’s position that there must be at least 1 Community Link Officer per area and for the process to be fair and equitably resourced.

343/22/23

To consider Risk Management reports as may be received.

Minutes:

None.

344/22/23

Questions - A 15-minute period when members of the public may ask questions of Members of the Council. pdf icon PDF 264 KB

Please note: Any member of the public requiring to put a question to the Town Council must do so by 12 noon the day before the meeting.

Minutes:

The Chairman advised that one question had been received from Mr. Simmons.

 

Question 1:

 

Dear Saltash Town Council,

 

I must first apologise for my absences from this meeting due to a prior engagement.

 

Rather than just a Saltash resident contacting Cornwall County Council like I have in the past, would it not be better for Saltash Town Council having a greater influence and better relationship than Jo public and who represents the people of Saltash to open a dialogue with Cornwall Council who are after all responsible for the parking in Saltash as well as the safety of the pedestrians and motorists and address the issues I have mentioned previously and use the powers they have and act upon them against the infringements that occur and provide a safer environment not only for the motorist but all pedestrians including those most vulnerable in a situation such as this.

 

Without intervention the situation regarding the above is only going to get worse.

 

Answer 1:

 

The Town Clerk informed Members of a recent response and offer from the Cornwall Council Community and Civil Parking Enforcement Assistant Manager to meet in Saltash to discuss any issues with an area visit.

 

It was proposed by Councillor Brady, seconded by Councillor Peggs and RESOLVED:

 

1.  To invite Cornwall Council Community and Civil Parking Enforcement Assistant Manager to Saltash to discuss parking issues with an area visit;

 

2.  To report various parking issues to the Police at the next Safer Saltash meeting, reporting back at a future Full Town Council meeting;

 

3.  To inform Mr. Simmons of the Town Council’s resolution and request the areas of concern.

 

345/22/23

To receive and approve the Minutes of the Full Town Council Meeting held on 12th January 2023 as a true and correct record. pdf icon PDF 252 KB

Minutes:

Please see a copy of the minutes on the STC website or request to see a copy at the Guildhall.

 

It was proposed by Councillor Bickford, seconded by Councillor Peggs and RESOLVED that the minutes of the Full Town Council Meeting held on 12th January 2023 were confirmed as a true and correct record.

346/22/23

Finance: pdf icon PDF 211 KB

Additional documents:

Minutes:

a.  To advise the receipts for December 2022;

 

It was RESOLVED to note.

 

b.  To advise the payments for December 2022;

 

It was RESOLVED to note.

 

c.   Urgent and essential works actioned by the Town Clerk under Financial Regulations.

 

None.

 

d.  To note that bank reconciliations up to 31st December 2022 were reviewed as correct by the Chairman of Policy & Finance Committee and the Town Clerk.

 

It was RESOLVED to note.

 

e.  To note that an audit on recent supplier payments was conducted by the Chairman of Policy & Finance in line with the Council’s Financial Regulations. It was noted that there are no discrepancies to report.

 

It was RESOLVED to note.

347/22/23

To receive and note the minutes of the following Committees and consider any recommendations: pdf icon PDF 195 KB

Additional documents:

Minutes:

a.  Policy and Finance held on 10th January 2023;

 

RECOMMENDATION 1:

 

138/22/23  TO RECEIVE A REPORT ON THE TOWN COUNCIL PRECEPT LEAFLET FOR THE YEAR 2023/24 AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

Members considered the report.

 

During discussion of this item, Councillor Dent gave her apologies and left the meeting.

 

It was proposed by Councillor Miller, seconded by Councillor P Samuels and RESOLVED:

 

1.  To delegate authority to determine the final wording and layout of the precept leaflet to the Town Clerk, Chairman and Vice Chairman of the Policy and Finance Committee and the Chairman of the Council;

 

2.  To RECOMMEND to Full Town Council to be held on 12th January 2023 that 10,500 copies of the precept leaflet (as attached) are printed for distribution as follows:

 

Printing

Appoint Company A at a cost of £875.00

 

Distribution

Appoint Company A at a cost of £1,230.30 + VAT

 

Undertake Social Media Geo Targeted advertising at a cost of £50.00

 

Total cost from Budget Code 6301 Stationery/Postage/Printing: £2,155.30 ex VAT

 

In addition, there will be advertising within Town Council buildings, notice boards, social media channels and press releases. The Mayor will highlight the leaflet distribution in the Town Messenger column.

 

It was proposed by Councillor Miller, seconded by Councillor Stoyel and RESOLVED to note the minutes and approve the above recommendation.

 

 

b.  Planning and Licensing held on 17th January 2023;

 

It was RESOLVED to note. There were no recommendations.

 

The Chairman of Planning and Licensing – Councillor B Samuels informed Members that the CC Planning Portal would be unavailable on Friday 3rd February 2023 between 17:00 and 20:00.

 

Councillor B Samuels reminded Members of a survey poll in relation to application PA22/11136 - 71 Callington Road, Saltash, PL12 6DZ is in circulation and requested Members respond accordingly.

 

 

c.   Personnel held on 24th January 2023;

 

RECOMMENDATION 1:

 

99/22/23    TO RECEIVE A CORNWALL COUNCIL PENSION REPORT AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

It was proposed by Councillor Martin, seconded by Councillor Dent and resolved to RECOMMEND to Full Council to vire £4,612.94 from General Reserves to the following budget codes to meet the new contribution rate:

 

Committee

Budget 2023/2024

New Contribution Rate

Extra Budget Needed

Burial Board

£3,070.96

£3,202.33

£131.37

Burial Authority

£1,316.12

£1,372.43

£56.31

Library

£20,460.00

£21,335.29

£875.29

P&F

£45,235.81

£47,171.03

£1,935.22

Services

£31,922.99

£33,288.68

£1,365.69

Guildhall

£5,821.68

£6,070.74

£249.06

 

Councillor Yates left the meeting.

 

It was proposed by Councillor Martin, seconded by Councillor Stoyel and RESOLVED to note the minutes and approve the above recommendation.

 

Councillor Yates returned to the meeting.

 

RECOMMENDATION 2:

 

100/22/23  TO REVIEW ROSEVALE ACCOUNTANTS FINANCE SUPPORT AGREEMENT AND CONSIDER ANY ACTIONS AND ASSOCIATED EXPENDITURE.

 

It was proposed by Councillor Martin, seconded by Councillor Peggs and RESOLVED to:

 

1.  Continue with the appointment of Rosevale Accountants to work with the Town Clerk covering the work of the Finance Officer, training and year end to a maximum of 30hrs per week;

 

2.  Review the status of the appointment at the March  ...  view the full minutes text for item 347/22/23

348/22/23

To receive and note the minutes of the Library Sub Committee held on 19th January 2023 and consider any recommendations. pdf icon PDF 113 KB

Minutes:

It was RESOLVED to note. There were no recommendations.

349/22/23

To receive the notes of the Town Team meetings held on 6th September 2022, 14th November 2022 and 20th January 2023 and consider any actions or associated expenditure. pdf icon PDF 146 KB

Additional documents:

Minutes:

It was RESOLVED to note.

 

350/22/23

To receive a report from the Town Team and consider any actions and associated expenditure. pdf icon PDF 77 KB

Minutes:

Representative of Town Team Councillor B Samuels provided a brief overview of the works recently actioned by the Town Team and the interviews held with tender submission relating to the Saltash Community Space Project.

 

Members thanked the Town Team for their works undertaken to date and were pleased with the developments and direction of the Saltash Community Space Project.

 

It was proposed by Councillor Bickford, seconded by Councillor Martin and RESOLVED to give delegated authority to the Town Clerk to review and sign the contract on behalf of Saltash Town Council for the appointment of Architecture by Studio Hive.

351/22/23

To receive a Civic Parade invite at the May Fair event to be held on Saturday 6th May 2023 and consider any actions and associated expenditure. pdf icon PDF 122 KB

Minutes:

It was proposed by Councillor Bickford, seconded by Councillor Dent and RESOLVED:

 

1.  To accept the invitation to a Civic Parade on 6th May 2023 as a part of the King’s Coronation Celebrations;

 

2.  To accept the offer of a free of charge Town Council stall  at the street market on Fore Street;

 

3.  To nominate Councillors Bickford, Bullock, Martin and Peggs as representatives to meet with the May Fair Committee to further discuss the details and ways in which the Town Council can be involved in the celebrations.

352/22/23

To receive a report on the Civic Awards and consider any actions and associated expenditure. pdf icon PDF 827 KB

Minutes:

Councillor Brady gave his apologies and left the meeting.

 

It was proposed by Councillor Bickford, seconded by Councillor Peggs and RESOLVED:

 

1.  To procure a website editable page with an option for photos to promote the Civic Award winner at the cost of £90+vat allocated to budget code 6211 Website Maintenance;

 

2.  To procure 200 of the Modern Logo designed lapel pin badges in soft enamel with presentation backing cards and text at a cost of £236.17+vat allocated to budget code 6202 PF Civic Occasions.

 

 

353/22/23

To receive a report from the Beating of the Bounds Working Group and consider any actions and associated expenditure. pdf icon PDF 816 KB

Minutes:

It was proposed by Councillor Bullock, seconded by Councillor Peggs and RESOLVED:

 

1.  To hold a Beating of the Bounds event on 8th May 2023;

 

2.  Grant permission for the use of the Town Seals on promotional material;

 

3.  To approve the ticket price (£5.00 per person) to be sold from the Guildhall and Library from the 27th February 2023;

 

4.  To note that Councillors B Samuels and Bullock (who both hold food hygiene certificates) to organise the provisions of scones, including gluten free options if required;

 

5.  To invite the Media to attend and report on the event;

 

6.  To note charges are to be waived for the clergy attending to bless the stones and any other invited guests;

 

7.  To hire the Saltash Red Bus for 4 hours at a cost of £225.00 to be off set against the sale of the tickets;

 

8.  To report back the expenditure following the event.

 

 

Councillor Peggs left the meeting.

354/22/23

To receive an update from the Shared Prosperity Working Group and consider any actions and associated expenditure. pdf icon PDF 262 KB

Minutes:

Councillor B Samuels updated Members on the submitted application for the Community Levelling Up Funding.

 

Mel Richardson Consultancy advised the Working Group that a contribution would help enhance the application should the bid be approved. 

 

Councillor Peggs returned to the meeting.

 

 

It was proposed by Councillor Bickford, seconded by Councillor P Samuels and RESOLVED;

 

1.  To contribute £5,000 from General Reserves, subject to the Good Growth Team approving the project;

 

2.  To approve to initially fund the entirety of the project (£79,500) from General Reserves should the funding application be approved, funds to be reallocated upon release from the Community Levelling Up funding pot, during the project.

 

355/22/23

To receive a verbal update on the Coastal Communities work.

Minutes:

Councillor Bickford spoke of the plans presented to Cornwall Officers with further questions and answers being asked of Cornwall Council and Environmental Agencies prior to discussions being organised with other key stakeholders.  Councillor Bickford is mindful the correct processes must be adhered too.

 

It was RESOLVED to note.

356/22/23

To receive a Saltash Leisure Centre update and consider any actions and associated expenditure.

Minutes:

Councillor Bickford gave a verbal overview of the last meeting held with relevant parties involved in the continuing support of the Leisure Centre Facilities.

 

Councillor Bickford was pleased to inform Members that the Leisure Centre has been rated Number 1 in a recently held Customer Service Survey in Cornwall and 5th in the Country.

 

It was proposed by Councillor Bickford, seconded by Councillor Bullock and RESOLVED for the Chairman to send a letter to reiterate to Cornwall Council and MP Sheryl Murray that future energy support schemes should include community swimming pools such as the one located at Saltash Leisure Centre.

357/22/23

Planning:

a.  Applications for consideration:

 

PA22/11400

Mr Stonebridge – 24 Parkesway St Stephens Saltash PL12 4AL

Garage conversion and raised rear decking.

Ward: Essa

Date received: 11/01/23

Response date: 16/10/23

https://planning.cornwall.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=RNAZF1FGMNC00

 

 

b.  Tree applications/notifications:

 

PA22/11281

Mr R Murrain – Burrell Lodge Longlands St Stephens Saltash PL12 4QH

Hedgerow removal notice to install new field gate access

Ward: Tamar

Date received: 14/12/23

Response date: 14/02/23

https://planning.cornwall.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=RN6TEPFGJU600

Minutes:

a.  To note that Councillor Lennox-Boyd will vote upon the information before her at the meeting but in the light of subsequent information received at Cornwall Council, Councillor Lennox-Boyd may vote differently at that meeting.

 

b.  To note that if Councillor Lennox-Boyd wishes to recommend opposite to the Town Council’s view she will contact the Town Council by email. Considering time constraints, the Town Council will then hold an online poll of Councillors to determine whether to accept the Officer’s view or to ask for the application to be called into committee. The results of these polls will be read into the record at the next Town Council meeting. Members of the public may request, via the Clerk, to be copied into any correspondence.

 

c.   Applications for consideration:

 

PA22/11400

Mr Stonebridge – 24 Parkesway St Stephens Saltash PL12 4AL

Garage conversion and raised rear decking.

Ward: Essa

Date received: 11/01/23

Response date: 16/02/23

It was proposed by Councillor Bullock, seconded by Councillor Martin and RESOLVED to recommend approval.

 

d.  Tree applications/notifications:

 

PA22/11281

Mr R Murrain – Burrell Lodge Longlands St Stephens Saltash PL12 4QH

Hedgerow removal notice to install new field gate access

Ward: Tamar

Date received: 14/12/23

Response date: 14/02/23

It was proposed by Councillor Yates, seconded by Councillor Stoyel and RESOLVED to refuse on the grounds of:

 

1.  Cornwall Councils Tree Officers report;

 

2.  Loss of hedgerow.

 

358/22/23

Meet your Councillors: The next scheduled meeting date Saturday 11th February 2023 outside Bloom Hearing, Fore Street.

Minutes:

a.  The next scheduled meeting date Saturday 11th February 2023 outside Bloom Hearing, Fore Street.

 

It was proposed by Councillor Martin, seconded by Councillor Peggs and RESOLVED for:

 

1.  Councillors Dent, Peggs and Martin to attend;

 

2.  Hire the loudspeakers - Councillor P Samuels to provide Valentines music.

 

359/22/23

Public Bodies (Admission to Meetings) Act 1960:

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

Minutes:

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

360/22/23

To consider any items referred from the main part of the agenda.

Minutes:

None.

361/22/23

Public Bodies (Admission to Meetings) Act 1960:

To resolve that the public and press be re-admitted to the meeting. 

Minutes:

To resolve that the public and press be re-admitted to the meeting.

362/22/23

To consider urgent non-financial items at the discretion of the Chairman.

Minutes:

None.

363/22/23

To confirm any press and social media releases associated with any agreed actions and expenditure of the meeting.

Minutes:

It was proposed by Councillor Bickford, seconded by Councillor Dent and RESOLVED to issue the following Press and Social Media releases:

 

1.  Beating of the Bounds;

 

2.  Meet Your Councillors;

 

3.  Annual Parishioners Meeting and Shop Your Town Event;

 

4.  Saltash Community Space Project in conjunction with the Town Team and Cornwall Council;

 

5.  May Fair Civic Parade in conjunction with the May Fair Committee.

364/22/23

Date of next meeting: The Annual Meeting with Parishioners of Saltash to be held on Thursday 2nd March 2023 at 6:30p.m. followed by the meeting of Saltash Town Council at 7:00 p.m.

Minutes:

The Annual Meeting with Parishioners of Saltash to be held on Thursday 2nd March 2023 at 6:30p.m. followed by the meeting of Saltash Town Council at 7:00 p.m. 

365/22/23

Common Seal:

To Order that the Common Seal of the Council be affixed to all Deeds and    

Documents necessary to give effect to the foregoing Acts and Proceedings.

Minutes:

It was RESOLVED that the Common Seal of the Council be affixed to all Deeds and Documents necessary to give effect to the foregoing Acts and Proceedings.